Assistant Dean for Academic Affairs

Posting Number S01357JP

Department Dean for Academic Affairs

Job Summary

The Assistant Dean for Academic Affairs is a core member of the leadership team in the office of the Dean for Academic Affairs. Provides high level organizational and administrative support and advice to the dean, utilizing tact, discretion, and confidentiality on a variety of complex and sensitive issues. Manages the support for the dean’s calendar and oversees the support functions of the office. Maintains and develops polices and practices related to academic affairs. Serves as the clerk of the faculty providing support and information to key faculty committees.

Essential Functions:

• Works regularly with academic deans on academic and administrative matters and participates in administrative decision-making processes. Participate in identifying and advancing academic priorities. Oversees follow-up for items discussed at staff meetings. Manages support for the Dean.

• Drafts communications and reports for the dean and takes appropriate action on items in coordination with the dean. Complies, organizes, and evaluates information needed to help the dean and others develop academic and faculty policy recommendations relating to the curriculum, faculty support, pedagogical needs, and other matters, often in partnership with others across campus, as appropriate.

• Provides research and analysis to the dean and associate deans on issues related to policy, inquiries, historical precedent and/or past practice information, in partnership with others across campus as appropriate. Develops appropriate responses, in coordination with other offices as appropriate, on matters of significance and/or sensitivity as well as routine matters. Maintains and stewards policies and practices.

• Serves as primary contact for campus colleagues needing to work with the dean. Maintains strong working relationships with colleagues throughout campus, including the offices of the president, communications, alumni relations, student affairs, registrar, institutional research, library.

• Serves as Clerk of the Faculty. As such, provides organizational support to the Committee on Governance and Faculty Affairs in preparing for faculty meetings and takes minutes at faculty meetings. Manages logistical support for faculty meetings.

• Assists the Committee on Governance and Faculty Affairs with the annual faculty committee election and appointment process. Oversees staff in providing eligibility data and administering elections.

• Supports the Committee on Curriculum and Educational Policy, which is chaired by the Dean. Provide background materials, helps plan and prepare for meetings, serves as liaison for committee members, takes minutes at meetings.

• Supervises 3 office support staff including hiring, evaluation, and management of staff. Provides leadership to manage operations within the dean’s office.

  Education/Skills Requirements

Bachelor’s degree required; Master’s degree or equivalent work experience is preferable.

Ability to exercise initiative and good judgment in execution of duties; superior customer service skills; excellent project management skills; strong oral and written communication skills; ability to manage multiple priorities/deadlines, with timely follow-up; ability to work independently as well as collaboratively; Ability to understand, analyze, and report on data; demonstrates a commitment to inclusive excellence and promotes diversity, inclusion, and equity.

Experience Requirements and/or Equivalents

Minimum 5 years’ office experience as assistant to a senior administrator, preferably in an academic setting. Supervisory experience required. Advanced technical and computer skills preferred, specifically in Microsoft Suite (Word, Excel, Forms, Teams); Adobe; FileMaker Pro; Canvas. Experience with maintaining web pages, CourseLeaf preferred.

Standard Work Days and Hours

This is a full-time position working 40 hours/52 weeks, (1.00 FTE ) with occasional evening or weekends as required. This is an exempt level position that requires the time commitment to complete the essential duties of the position. Standard office hours are 8:30am – 5:00pm.

This is an on-site role, and candidates must be able to work in person on Bowdoin College Campus in Brunswick, Maine.

The anticipated start dates the for candidate selected will be on or after March 10, 2025.

The hiring range for this position is expected to be: $81,600 – $85,000

BENEFITS AND PERKS

• A variety of health insurance plans (Medical, Vision, Dental)

• Generous Retirement Plan – 10.12% annual compensation contribution, no match or vesting required

• Life and Disability Insurance

• Paid Time Off: 20 days of vacation per calendar year, 12 days of personal/sick time

• Paid Holidays and Special Days Off: https://www.bowdoin.edu/hr/our-workplace/college-holidays-and-special-days-off.html

• Paid Parental Leave (Available after one year of service)

• Household access to many of the College’s facilities including the gym and pool

• Free fitness and wellness classes!

• And more: https://www.bowdoin.edu/hr/benefits-perks/index.html

  About Bowdoin

Bowdoin embraces diversity in all forms, and the College is home to talented students, faculty and staff—with a variety of racial, ethnic, cultural, and socioeconomic backgrounds; religious beliefs; and gender identities, among other factors.

We encourage applications from candidates committed to the support of an inclusive campus community and those who will enrich and contribute to the College’s multifaceted diversity. We value a community in which individuals of all backgrounds are warmly welcomed and encouraged to succeed.

Founded in 1794, Bowdoin has maintained its commitment to the liberal arts for well over 200 years. Bowdoin’s reputation as a preeminent liberal arts college rests on the excellence of its faculty, students, and staff; intimate size; strong sense of community; and connections to the people, history, and natural beauty of Maine.

Bowdoin’s campus is situated in a beautiful natural setting. Located in Brunswick, Maine, a town of approximately 20,000, the College is a short drive from the Maine coast, twenty-five miles from Portland and 120 miles from Boston.

Shift

Employment Category Full Time Year Round

FTE 1.00

Benefits Eligible Yes

Pay Type Salaried

Background Check Package Requirements Faculty/Administrative

Is driving a vehicle (e.g. Bowdoin vehicle or off road vehicle, rental car, personal car) an essential function of this job? No

Is a pre-placement physical required for this position? No

Posting Date 12/02/2024

Applications Accepted Until

Open Until Filled No

Type of Posting Internal/External

Special Instructions to Applicants

EEO Information

Bowdoin College complies with applicable provisions of federal and state laws that prohibit unlawful discrimination in employment, admission, or access to its educational or extracurricular programs, activities, or facilities based on race, color, ethnicity, ancestry and national origin, religion, sex, sexual orientation, gender identity and/or expression, age, marital status, place of birth, genetic predisposition, veteran status, or against qualified individuals with physical or mental disabilities on the basis of disability, or any other legally protected statuses.

Supplemental Questions