Bursar

Posting Number S01370JP

Department Controllers Office

Job Summary

The Bursar is directly responsible for the management and operational control of all the functions/activities of the student accounts receivables, cash management, cashiering operations, accounts receivable, and 1098T reporting including implementing appropriate internal controls and technological initiatives. This position works both independently and as an integral part of a team to ensure compliance with the College, state, federal regulations, and standard accounting procedures. The Bursar will collaborate with colleagues across multiple departments and programs, to ensure the efficiency and integrity of the student aid, billing, and collection processes at the College.

Essential Functions:

• Build, record, and prepare student statements and support students and parents in navigating the payment process. Manage student AR collection and student holds in alignment with College policies. Monitor and analyze receivables monthly.

• Independently study new laws, procedures, and recommendations developed by outside agencies such as IRS and NACUBO . Ensure compliance with state and federal regulations.​

• ​​Effectively communicate with staff, supervisor, and peers within the Controller’s Office and external colleagues. Provide a high level of customer service to other departments, staff, faculty, students, and parents.

• Manage relationships with third party agencies, including collectors and servicers related to tuition/loan billing and payments.

• ​Responsible for IRS Form 1098-T preparation and compliance.

• ​​Record and monitor various miscellaneous receivable activities including Children’s Center, Summer Programs, Events, Dining, and Athletics.

  Education/Skills Requirements

Bachelor’s degree required.

Strong supervisory skills. Must be highly organized and detail-oriented. Exceptional customer service and interpersonal skills. Proficient in MS Word, Excel and Outlook.

Experience Requirements and/or Equivalents

Minimum of 5 years of experience in a business office environment and demonstrated understanding of, and experience with receivables management. Experience in the management of student financial services preferred. Experience with Workday Student or Finance is highly desirable.

Standard Work Days and Hours

This is a full-time position working 40 hours/52 weeks, (1.00 FTE ) with occasional evening or weekends as required. Administrative hours are 8:30 a.m. – 5 p.m. As an exempt level position, the time commitment needed to complete the essential duties of the position is expected.

The Bursar is an on-site role, and candidates must be able to work in person on Bowdoin College Campus in Brunswick, Maine.

COMPENSATION

• The salary range for this position is expected to be: $81,800 – $88,800.

  BENEFITS AND PERKS

• A variety of health insurance plans (Medical, Vision, Dental)

• Generous Retirement Plan – 10.12% annual compensation contribution, no match or vesting required

• Life and Disability Insurance

• Paid Time Off: 20 days of vacation per calendar year, 12 days of personal/sick time

• Paid Holidays and Special Days Off: https://www.bowdoin.edu/hr/our-workplace/college-holidays-and-special-days-off.html

• Paid Parental Leave (Available after one year of service)

• Household access to many of the College’s facilities including the gym and pool

• Free fitness and wellness classes!

• And more: https://www.bowdoin.edu/hr/benefits-perks/index.html

  About Bowdoin

Bowdoin embraces diversity in all forms, and the College is home to talented students, faculty and staff—with a variety of racial, ethnic, cultural, and socioeconomic backgrounds; religious beliefs; and gender identities, among other factors.

We encourage applications from candidates committed to the support of an inclusive campus community and those who will enrich and contribute to the College’s multifaceted diversity. We value a community in which individuals of all backgrounds are warmly welcomed and encouraged to succeed.

Founded in 1794, Bowdoin has maintained its commitment to the liberal arts for well over 200 years. Bowdoin’s reputation as a preeminent liberal arts college rests on the excellence of its faculty, students, and staff; intimate size; strong sense of community; and connections to the people, history, and natural beauty of Maine.

Bowdoin’s campus is situated in a beautiful natural setting. Located in Brunswick, Maine, a town of approximately 20,000, the College is a short drive from the Maine coast, twenty-five miles from Portland and 120 miles from Boston.

Shift

Employment Category Full Time Year Round

FTE 1.00

Benefits Eligible Yes

Pay Type Salaried

Background Check Package Requirements Administrative Staff + Credit

Is driving a vehicle (e.g. Bowdoin vehicle or off road vehicle, rental car, personal car) an essential function of this job? No

Is a pre-placement physical required for this position? No

Posting Date 12/19/2024

Applications Accepted Until

Open Until Filled No

Type of Posting Internal/External

Special Instructions to Applicants

EEO Information

Bowdoin College complies with applicable provisions of federal and state laws that prohibit unlawful discrimination in employment, admission, or access to its educational or extracurricular programs, activities, or facilities based on race, color, ethnicity, ancestry and national origin, religion, sex, sexual orientation, gender identity and/or expression, age, marital status, place of birth, genetic predisposition, veteran status, or against qualified individuals with physical or mental disabilities on the basis of disability, or any other legally protected statuses.

Supplemental Questions