Buffalo. AP Professionals. Reception/Operations Assistant. $20 - $22/hour.

POSITION SUMMARY: The Receptionist performs duties such as handling client calls, greeting and seating clients for appointments and being the face of the franchise. The Operation Associates purpose is to help monitor accounts, maintain systems and data for compliance purposes, while providing support for the Client Service Associates. The OA is to perform daily administrative tasks including preparing review paperwork, reconciling accounts, generating excel reports/data for upcoming meetings. Previous experience in Excel, Microsoft Teams and having a financial background is helpful but not required.

OVERVIEW OF DUTIES AND RESPONSIBILITIES: * Manage the office conference room calendar(s) * Inventory, purchase/order and stock office supplies. * Handle incoming client calls, often multiple calls at a time. * Meet and Greet (Host) clients on-site for appointments. * Prepare conference rooms between meetings. \ * Scan, index and/or mail documents. * Perform administrative duties such as preparing client statements, reviewing internal documents and maintaining company records. Will work across several teams within the company. * Prepare client review meeting packages. * Calling/Scheduling review appointments. * Data entry, reconciliation and processing of client paperwork and accounts across various systems * Requesting services from vendors and custodians. * Participate in periodic staff meetings. * Respond timely to questions from partners, planners and managers. * Cover duties of other staff during their absence. Assist in training other Operations employees. * Assist with other duties and special projects as assigned by supervisor, including annual, quarterly and special assignments.

KNOWLEDGE SKILLS AND RESPONSIBILITIES: * High school graduate with strong PC skills. * Must have a warm and welcoming demeanor, professional appearance, possess a pleasant telephone voice and very strong interpersonal skills. * Able to work effectively without supervision. * Must be helpful, detail oriented, patient, and able to perform multiple tasks. * Must be capable of light physical work, including moving items no heavier than 20 lbs., and moving around conference room area to prepare rooms/wipe down tables.

Follow link to apply through company website: https://approfessionals.com/buffalo/archives/job/reception-operations-assistant/