Knowlton Bennett Conaway & Brown (KBCB) is a professional and agile law firm concentrating on estate planning and administration, business planning and succession, and real estate transactions. We are seeking an Office Coordinator to join our small, dedicated team. This role is vital to ensuring our office operations run smoothly and our clients receive exceptional service.

Our Work Environment Includes:

At KBCB LLC, we pride ourselves on fostering a collaborative and supportive workplace. As a busy law firm, there is always something happening, and every day brings new opportunities to learn. Our friendly and highly knowledgeable staff works together to provide top-tier service to our clients.

We are here to provide the support, clarity, and assistance they need, ensuring they feel cared for and empowered throughout the process. This makes our work deeply rewarding and meaningful.

Job Responsibilities

• Serve as the first point of contact for clients and visitors, providing a welcoming and professional experience
• Answer, screen, and direct phone calls, taking messages when necessary
• Manage calendars and schedule appointments for attorneys and office staff
• Perform general clerical tasks, including filing, photocopying, scanning, and data entry
• Assist in preparing and proofreading legal documents and correspondence
• Handle incoming and outgoing mail, including courier services
• Maintain the office's appearance and ensure the reception area is organized
• Provide customer support by addressing client inquiries and directing them to the appropriate team members
• Utilize Microsoft Office Suite and legal software applications to assist with document creation and administrative tasks

Qualifications

• High school diploma or equivalent required
• Experience in a receptionist or administrative assistant role, preferably in a legal or real estate setting
• Strong organizational and time-management skills
• Exceptional written and verbal communication skills
• Proficiency in Microsoft Office Suite (Word, Excel, Outlook); familiarity with Google Workspace is a plus
• Ability to maintain confidentiality and handle sensitive information with discretion
• Attention to detail and a commitment to accuracy
• Friendly and professional demeanor, with excellent interpersonal skills
• Ability to multitask and adapt in a fast-paced environment

Job Details

• Job Type: Full-time (35 hours per week)
• Pay: $17.00 - $20.00 per hour

Benefits

• Retirement plan with company matching
• Paid time off
• Opportunities for professional development and promotion
• Bonus opportunities
• Health insurance

Schedule

• 7-hour shifts, Monday through Friday

How to Apply

If you are a detail-oriented, customer-focused individual looking for a dynamic role in a professional environment, we would love to hear from you! Please submit your resume for consideration.