Job Title: Administrative AssistantJob Description

This position will serve as the Administrative Assistant to the General Manager, acting as the right-hand person to assist with operations, documentation, company events, and meals. The role is integral to all aspects of the business, ensuring smooth operations in the absence of the GM.

Responsibilities

• Perform data entry into the ERP system including opening customer and work orders.

• Answer phones and assist customers with requested information.

• Create Purchase Orders in the ERP system and distribute copies to suppliers.

• Generate professional reports for customers as required following dispatches.

• File information both electronically and physically.

• Obtain quotes for equipment rentals and miscellaneous parts required for jobs.

• Enter costs onto work orders in the ERP system, including labor costs, per diem costs, travel expenses, and miscellaneous parts.

• Complete monthly expense reports for all service technicians.

• Establish new suppliers via the New Vendor Approval process.

• Set up new customers via the New Customer Request process.

• Prepare customer orders for invoicing.

Essential Skills

• High School Diploma or equivalent.

• Customer Service and Administrative experience preferred.

• Prior experience with Microsoft software.

• Experience with ERP systems.

Additional Skills & Qualifications

• Strong work ethic and drive to learn everything about the business, not just performing assigned tasks.

Work Environment

The role is based in a fast-paced work environment. The employee will have their own office but may need to visit the shop occasionally. The dress code is business casual, with jeans acceptable (no holes) and closed-toe shoes required. The work schedule is Monday through Friday, from 8:00 am to 4:30 pm, with a 1/2 hour lunch break. The organization offers competitive health, vacation, insurance, and retirement benefits, including incentive plans with annual bonuses based on organizational and personal performance. Additional benefits include health, dental, and vision insurance, life and disability insurance, 401(k) and IRA plans, paid vacation, sick leave, holidays, flexible spending accounts, an Employee Assistance Program (EAP), and personal development resources.

About Aston Carter:

Aston Carter provides world-class corporate talent solutions to thousands of clients across the globe. Specialized in accounting, finance, human resources, talent acquisition, procurement, supply chain and select administrative professions, we extend the capabilities of industry-leading companies. We draw on our deep recruiting expertise and expansive network to meet the evolving needs of our clients and talent community with agility and excellence. With offices across the U.S., Canada, Asia Pacific and Europe, Aston Carter serves many of the Fortune 500. We are proud to be a ClearlyRated Best of Staffing® double diamond winner for both client and talent service.

Diversity, Equity & Inclusion

At Aston Carter, diversity and inclusion are a bridge towards the equity and success of our people. DE&I are embedded into our culture through:

• Hiring diverse talent

• Maintaining an inclusive environment through persistent self-reflection

• Building a culture of care, engagement, and recognition with clear outcomes

• Ensuring growth opportunities for our people

The company is an equal opportunity employer and will consider all applications without regard to race, sex, age, color, religion, national origin, veteran status, disability, sexual orientation, gender identity, genetic information or any characteristic protected by law.

If you would like to request a reasonable accommodation, such as the modification or adjustment of the job application process or interviewing process due to a disability, please email astoncarteraccommodation@astoncarter.com (%20astoncarteraccommodation@astoncarter.com) for other accommodation options.