Position: Project Administrator Maintenance & Construction Services Location: Carlsbad, California Compensation Range: $25 - $28/ hour About Us: At Apex Companies, we're on a mission to grow and expand in the environmental consulting and engineering industry. We're seeking motivated individuals with a strong work ethic to join our dynamic team. If you're eager to grow professionally and want to work with a company that invests in your development, Apex may be the perfect fit for you. Why Apex? We're not just any environmental consulting firm we're a passionate force dedicated to excellence. With record-breaking sales, an impressive client retention rate, strategic acquisitions, and an unwavering commitment to our mission, Apex is among the fastest-growing firms in the US environmental sector. Our dedication to excellence has earned us numerous awards for project success, and we're poised for even greater growth. Join us and grow along with the best in the industry. What You'll Do: Tracking, Planning, and Recordkeeping: Establish, track, and maintain master schedule for all contracted stormwater, wastewater, and drinking water system inspection and maintenance services - > 5,000 different assets at 50+ locations. Schedule field activities in accordance with contract schedules for routine stormwater, wastewater, and drinking water inspection and maintenance work with field staff, clients, and subcontracting partners. Track and record truck and specialized equipment use, and coordinate vehicle and equipment maintenance, PPE procurement, and capital requests. Maintain accurate and organized project and ARTEMIS (proprietary GIS database) records documenting ongoing inspection and maintenance. Communication and Coordination: Daily communication with field teams, managers, and clients to keep updated on problems, concerns, issues, surprises, and changes. Coordinate vehicle and equipment maintenance, PPE procurement, and capital requests. Solicit subcontractor and vendor bids/quotes. Reporting: Submit/document and track Dig-Alert (811) tickets for renewal Issue and document potable water turn-off events in writing a minimum of 48 hours in advance with community and maintenance managers. Review all field documentation (a) for compliance, (b) for completion report, and (c) to identify and flag additional work needed and any variance to contract scope of work. Use field notes, photos, and submittals to draft concise work-completion reports focusing on before-and-after photo documentation to verify complete execution and compliance with the scope of work. Review, edit, format work-performed reports using combination of Canvas, ARTEMIS, Word, PDF, and Excel (concise reports focusing on documenting conformation with scope of work including relevant photos). Report formatting including TOC, figures, tables, photos, headers, and compilation of attachments. Prepare/format photo logs. Identify, propose, implement reporting improvements with focus on efficiency, clarity, and contract compliance. Support proposal formatting, bid compilation, and project logistics. Handle additional tasks as assigned by the project manager. Why you'll love working with us: Dynamic and collaborative office environment where everyones contributions are valued. Company-subsidized medical and dental, and vision plan. Company-paid life, short- and long-term disability. 401k match, tuition assistance, and more. Cross-training and the ability to work on a variety of projects. Performance-based bonuses or other incentives. Working with the best and brightest in the industry. 1,500+ employee national firm with 50+ locations across the US. What we're looking for: 2+ years' experience in a professional services environment. Minimum of GED or high school diploma, college degree highly preferred. Strong experience and highly efficient using and formatting Word, Excel, and Adobe Acrobat. Strong people skills for effective communication over the phone and via texts, instant messaging, and email. Exceptional attention to detail. Excellent organizational skills needed to track, record, and electronically file a large amount of data, reports, photos, and billing records. Proactive thinking person with good initiative/self-motivated. Experience with business communication. Working understanding/history supporting construction and service contracts. Interested? Apply today. Apex Companies, LLC is an Affirmative Action/Equal Opportunity Employer. We believe in equality for all and celebrate the diversity and differences of our employees, customers, and communities. We do not discriminate based on gender, race or color, ethnicity or national origin, age, disability, religion, sexual orientation, gender identity or expression, veteran status, or any other applicable characteristics protected by law. Apex aims to make apexcos.com accessible to all users. If you have a disability or special need that requires accommodation to navigate our website or complete the application process, please contact Talent@apexcos.com or (301) 417-0200. Likewise, feel free to reach out to us if you would like to view or discuss Apex policy related to equal employment opportunity or have any related concerns. EO/AA/VEV/Disabled Employer TO ALL RECRUITMENT AGENCIES: Apex Companies does not accept unsolicited agency resumes. Please do not forward resumes for any of our job postings, to our careers sites, or to any employees of Apex Companies or affiliates. Apex Companies is not responsible for any fees related to unsolicited resumes.