Administrative Assistant/Office Manager

The Office Manager is responsible for providing professional administrative duties for the VP of Advancement and Enrollment Management, the AVP for Advancement, and the Advancement office staff, engaging with university administrators, staff, faculty, students, donors and volunteers of the university.

Duties and Responsibilities:

• Establishes and maintains professional customer service for SUU constituents in person, on the phone, or via electronic means.

• Provides executive support to the VP of Advancement and Enrollment Management and the Associate VP for Advancement, including: manage and coordinate meetings and hospitality for internal and external meetings for the entire division including room prep, food, technology, etc. Prepares in draft or final form, as requested, correspondence, reports, letters, charts, graphs, presentations, memos, etc.

• Organizes and maintains information and document control for the advancement office staff, including paper and electronic communications. as well as internal communications such as tuition waivers.

• Financial Transactions; direct payments, purchase orders, interdepartmental billing and banner allocations. Prepares purchasing Card Statements including gathering receipts, signatures and scanning for monthly university audits.

• Supervise student employees and student work projects including donor related receipts, letters, birthday and other special occasion cards, etc.

• Help with travel arrangements and track expense reports for the traveling fundraising staff members, ensuring accountability for purchasing cards and other expense activities.

• Coordinate onboarding of new employees regarding keys, purchasing cards, equipment, etc.

• Monitors and maintains all office equipment and supplies including copy machine and kitchen.

• Other duties as assigned.

Proposed Education and Experience Requirements:

• Associate's degree and/or minimum of one year of related experience in administrative support, office or project management

Documents Needed to Apply:

• Resume

• Cover letter

• 3 references

The First date of consideration for this position is Aug 21, 2024.

Southern Utah University does not discriminate on the basis of race, religion, color, national origin, citizenship, sex (including sex discrimination and sexual harassment), sexual orientation, gender identity, age, ancestry, disability status, pregnancy, pregnancy-related conditions, genetic information, military status, veteran status, or other bases protected by applicable law in employment, treatment, admission, access to educational programs and activities, or other University benefits or services. For more information or contact information, please visit https://www.suu.edu/nondiscrimination/.

To apply, visit https://apptrkr.com/5505637

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