Description We are offering an opportunity for an Executive Assistant to join our team based in CEDAR RAPIDS, Iowa. This role is integral to the smooth functioning of our operations. As an Executive Assistant, you will be tasked with providing high-level administrative support, overseeing the organization of events, and ensuring the efficient operation of the office.

Responsibilities:

• Serve as key administrative support, managing calendars, emails, and phone accounts, and handling scheduling independently.

• Facilitate high-profile meetings, conferences, and programs, including agenda preparation, inviting parties, and arranging catering.

• Oversee the planning, coordination, and execution of events such as community and staff gatherings.

• Assist in managing the website by updating current agendas, approved minutes, and other relevant information.

• Handle the preparation of presentations, budgets, minutes, data sets, schedules, travel arrangements, and correspondence to the Board, staff, and community.

• Conduct research, create, input, format, organize, and edit relevant data as needed and prepare it in a usable format.

• Manage and maintain accurate records of meetings, including minutes and action items.

• Coordinate with auditors, attorneys, and other professionals to ensure compliance with legal and ethical standards.

• Process member payments, dues renewals, new member applications, and other administrative tasks.

• Assist in coordinating with staff to ensure that meetings are well planned and productive.

Skills required include Email Correspondence, Executive Presentations, Prepare Presentations, Property Budgets, Coordinating Schedules, Prepare Agendas, Agenda Preparation, Create Agendas, Distribute Agendas, Meeting Agenda, Prepare Meeting Agendas, Coordinate Meetings, Coordinate Travel Arrangements, Coordinating Events, Event Coordination, Marketing coordination, Meeting Coordination, Travel Coordination, Communication Skills, and Assist Attorneys. Requirements • Minimum of 3 years of experience as an Executive Assistant or in a similar role

• Proficient in email correspondence and creating executive presentations

• Experience in preparing and distributing meeting agendas

• Ability to coordinate schedules, meetings, and travel arrangements

• Experience in managing property budgets

• Skilled in coordinating events and marketing coordination

• Excellent communication skills, both written and verbal

• Experience in assisting attorneys is a plus

• Proficient in preparing presentations and creating agendas

• Ability to coordinate meetings and travel arrangements effectively

• Strong organizational skills and ability to multitask

• Excellent time management skills and ability to meet deadlines

• High level of discretion and confidentiality

• Proficient in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook)

• Strong attention to detail and problem-solving skills

• Ability to work independently and as part of a team.

Robert Half is the world’s first and largest specialized talent solutions firm that connects highly qualified job seekers to opportunities at great companies. We offer contract, temporary and permanent placement solutions for finance and accounting, technology, marketing and creative, legal, and administrative and customer support roles.

Robert Half works to put you in the best position to succeed. We provide access to top jobs, competitive compensation and benefits, and free online training. Stay on top of every opportunity - whenever you choose - even on the go. Download the Robert Half app (https://www.roberthalf.com/us/en/mobile-app) and get 1-tap apply, notifications of AI-matched jobs, and much more.

All applicants applying for U.S. job openings must be legally authorized to work in the United States. Benefits are available to contract/temporary professionals, including medical, vision, dental, and life and disability insurance. Hired contract/temporary professionals are also eligible to enroll in our company 401(k) plan. Visit roberthalf.gobenefits.net for more information.

© 2024 Robert Half. An Equal Opportunity Employer. M/F/Disability/Veterans. By clicking “Apply Now,” you’re agreeing to Robert Half’s Terms of Use (https://www.roberthalf.com/us/en/terms) .