Description

Lindsey McCarthy with Robert Half has an exciting opportunity for an Office Manager in Cheektowaga, NY. As an Office Manager, your role will be centered on ensuring efficient operations within the office. You will be responsible for a variety of tasks, ranging from processing payroll and invoices, maintaining records, to handling office supplies, and assisting with dispatching technicians.

Key Responsibilities:

1. Payroll Processing:

   • Accurately process in-house payroll for all employees via Excel

   • Ensure timely payment and compliance with all relevant laws and regulations.

   • Maintain payroll records and resolve any discrepancies.

2. Accounts Receivable:

   • Manage invoicing, billing, and collection processes.

   • Track and reconcile accounts receivable.

   • Communicate with clients regarding outstanding payments.

3. Proposal Creation:

   • Assist in creating and preparing proposals for potential projects.

   • Collaborate with the project management team to gather necessary information.

4. Human Resources:

   • Assist with light HR functions, including employee onboarding and offboarding.

   • Maintain employee records and ensure compliance with company policies.

   • Coordinate with external HR consultants as needed.

5. Office Management:

   • Oversee daily office operations and ensure a smooth workflow.

   • Maintain office supplies and equipment.

   • Handle administrative tasks, including scheduling meetings and managing correspondence.

   Requirements

Qualifications:

• Minimum of 2+ years of experience in a similar role, preferably within the construction industry.

• Proficiency in payroll software and accounting systems.

• Strong understanding of accounts receivable processes.

• Excellent organizational and time management skills.

• Attention to detail and the ability to multitask effectively.

• Strong written and verbal communication skills.

• Proficiency in Microsoft Office Suite (Word, Excel, Outlook).

• Ability to work independently and as part of a team.

Additional Information:

• Competitive salary ranging from $50,000 to $65,000, based on experience and qualifications.

• Comprehensive benefits package, including health insurance, retirement plans, and paid time off.

• Opportunities for professional development and growth within the company.

Robert Half is the world’s first and largest specialized talent solutions firm that connects highly qualified job seekers to opportunities at great companies. We offer contract, temporary and permanent placement solutions for finance and accounting, technology, marketing and creative, legal, and administrative and customer support roles.

Robert Half works to put you in the best position to succeed. We provide access to top jobs, competitive compensation and benefits, and free online training. Stay on top of every opportunity - whenever you choose - even on the go. Download the Robert Half app (https://www.roberthalf.com/us/en/mobile-app) and get 1-tap apply, notifications of AI-matched jobs, and much more.

All applicants applying for U.S. job openings must be legally authorized to work in the United States. Benefits are available to contract/temporary professionals, including medical, vision, dental, and life and disability insurance. Hired contract/temporary professionals are also eligible to enroll in our company 401(k) plan. Visit roberthalf.gobenefits.net for more information.

© 2024 Robert Half. An Equal Opportunity Employer. M/F/Disability/Veterans. By clicking “Apply Now,” you’re agreeing to Robert Half’s Terms of Use (https://www.roberthalf.com/us/en/terms) .