Project Coordinator

Looking for:

High school diploma or equivalent. (Bachelor's Degree Preferred)

A minimum of one year of applicable office/clerical experience is preferred.

Proficient in Microsoft Word, Excel, Access, and PowerPoint required.

Applicable experience may be substituted for education requirements.

Job Description

The role involves providing administrative support, organizing and maintaining project files, tracking project statuses, and managing project communications. You will also handle data entry, maintain financial records, record meeting minutes, and coordinate meetings and presentations. The role requires handling multiple tasks simultaneously and ensuring smooth project operations.

General administrative support for company projects.

Organize and maintain project files, filing system, and project communications.

Provide data entry for projects.

Track the status of projects and produce monthly progress reports. Maintain tracking system for projects.

Update record copies, engineering project documentation, and changes.

Provide information to facilitate questions regarding projects and prepare research information.

Entering, maintaining, and analyzing project financials.

Record minutes from Project Manager/team meetings.

Collect and distribute client bills and invoices.

Type memos, correspondence, reports, and other documents as requested.

Reserve conference rooms and coordinate client, vendor and/or supplier presentations, meetings, and interviews, including set-up and cleanup.

Schedule and set up client interviews, presentations, and other meetings as requested.

Update the project calendar and roster.

Assist in clerical needs on projects.

Maintain data entry of project contact list and project execution plans.

All other duties as assigned.

Hours:

Monday through Friday

8am-5pm IN OFFICE

About Aston Carter:

Aston Carter provides world-class corporate talent solutions to thousands of clients across the globe. Specialized in accounting, finance, human resources, talent acquisition, procurement, supply chain and select administrative professions, we extend the capabilities of industry-leading companies. We draw on our deep recruiting expertise and expansive network to meet the evolving needs of our clients and talent community with agility and excellence. With offices across the U.S., Canada, Asia Pacific and Europe, Aston Carter serves many of the Fortune 500. We are proud to be a ClearlyRated Best of Staffing® double diamond winner for both client and talent service.

Diversity, Equity & Inclusion

At Aston Carter, diversity and inclusion are a bridge towards the equity and success of our people. DE&I are embedded into our culture through:

• Hiring diverse talent

• Maintaining an inclusive environment through persistent self-reflection

• Building a culture of care, engagement, and recognition with clear outcomes

• Ensuring growth opportunities for our people

The company is an equal opportunity employer and will consider all applications without regard to race, sex, age, color, religion, national origin, veteran status, disability, sexual orientation, gender identity, genetic information or any characteristic protected by law.

If you would like to request a reasonable accommodation, such as the modification or adjustment of the job application process or interviewing process due to a disability, please email astoncarteraccommodation@astoncarter.com (%20astoncarteraccommodation@astoncarter.com) for other accommodation options.