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BSD ARC-SRF - Animal Resource Center & Office of Shared Research Facilities

About the Department

The Animal Resources Center (ARC) at The University of Chicago is responsible for the use and care of all research animals on campus. The ARC manages 6 facilities and a business office. Its sections are as follows: husbandry, facilities, operations, veterinary care, finance and administration. The unit merged with the Office of Shared Research Facilities (OSRF) managing all of the BSD cores on campus.

animals on campus.

Job Summary

Responsible for overseeing, coordinating and implementing ARC/OSRF facilities renovations, contractor activities, construction projects in conjunction with BSD project managers and other activities performed by hired outside vendors and service providers. Plan, organize and implement short and long-term projects relevant to specialized equipment, infrastructure within the Animal Resources Center (ARC) and the Office of Shared Research Facilities (OSRF). Responsible for annual capital funded projects from development to implementation. Manage critical infrastructure parameters and assessments within the ARC and core facilities for improved operational efficiency. Participates in development of additional ARC/OSRF space for future growth and expansion.

Responsibilities

• Responsible for developing, organizing and creating reports and presentations relevant to infrastructure/renovation/construction projects.
• Manages all data collection and information flow from vendors/contractors and ensures senior management is informed and/or aware of activities with significant impact on the overall program.
• Manages activities/visits with external groups, service providers and contractors.
• Participates in the monitoring of environmental conditions (lights, temperature and humidity) and verifies proper operation of building systems.
• Manages responses to infrastructural/building deficiencies.
• Generates reports to support activities for all applicable federal, state, local and AAALAC requirements.
• Oversees the delivery process of all renovation/construction projects from the design phase through close out/completion.
• Responsible for managing the construction and renovation of physical assets and bringing assets online in the most efficient and effective manner.
• Coordinates schedules and provides status updates and reports on active projects.
• Reviews project documentation and proposals.
• Helps develop SOPs and other administrative tools to optimize use of newly renovated spaces.
• Requests and assesses quotes from vendors and coordinates the bidding and selection process of outside contractors/vendors and development of budgets with the finance group.
• Responsible for maintaining working relationships with University and UCMC facilities and physical plant groups.
• Help facilitate larger infrastructure improvements required by the program.
• Promote E4 leadership (lean management) principals within the unit and participate in ARC E4 events as appropriate.
• Manage preventative maintenance schedules for external vendors.
• Provide regular reports to leadership on ongoing issues.
• Help forecast expected life of equipment and plan for capital replacements proactively.
• Makes decisions guided by SOPs, policies, procedures and business plan; works closely with the business and finance teams to develop and/or plan various repairs, upgrades and renovation projects.
• Follow construction standards, provide applicable training to external parties to ensure quality, timeliness, compatibility and sustainability plans.
• Works with minimal guidance to manage project planning process, including facilitating and performing value engineering, soliciting or preparing construction cost estimates, and coordinating selection of vendors and contractors. Assists in developing the master project schedule, defining the roles and responsibilities for the whole project team.
• Guides the design and construction of spaces and buildings. Establishes and reviews project documentation, prepares monthly progress reports, and negotiates additional services and contractors change order requests.
• Has a deep understanding in Facilities Project Delivery leading others to develop and recommend process improvements relating to their work on larger, complex facilities projects.
• Performs other related work as needed.

Minimum Qualifications

Education:

Minimum requirements include a college or university degree in related field.

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Work Experience:

Minimum requirements include knowledge and skills developed through 5-7 years of work experience in a related job discipline.

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Certifications:

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Preferred Qualifications