We have an outstanding Contract to Hire position for anAdministrative Assistantto join a leading Company located in theCincinnati, OHsurrounding area.

Responsibilities :

• Create a welcoming environment, and maintain company standards

• Maintain professional, reliable, working relationships with internal teams

• Greet and sign in visitors, issue visitor badges

• Escort vendors as needed

• Schedule appointments/conferences for departmental staff

• Answer telephones, route calls, take messages, and answer routine department inquiries effectively

• Order and distribute general office supplies and stamps, and maintain inventory

• Handle and distribute mail, send and create UPS packages

• Enter and maintain data in electronic files, databases, and/or spreadsheets

• Update shared internal calendar, update phone/email list, take ownership of internal office communications, and maintain internal organization charts

• Handle BOA monthly reconciliation, handle POs, and approve UPS invoices and internal building rent invoices

• Initiate and assist with scheduling, research, and planning program events and/or activities

• Coordinate all staff meetings, prepare slide presentations, and order food/drinks as needed

• Handle new hire ordering of equipment and desk set up, prepare new hire packets

• Work with the IT department for new hire setup and troubleshooting issues

• Order logo items for new hires, and team members as needed

• Able to work with MS Office Suite (Word, Excel, PowerPoint, MS TEAMS, Outlook)

• Handle internal building issues and work with the building company to resolve and maintain fire extinguisher checks, and update fire safety and evacuation plans

• Maintain internal office equipment, copier, and HVAC unit

• Ability to work onsite daily - regular business hours

• Other duties as deemed necessary

  Basic Hiring Criteria :

• High school diploma or equivalent and at least 3 years of experience from which comparable knowledge and skills can be acquired is necessary

  Desired Qualifications :

• Proficiency in Microsoft Office Suite is required (Outlook, Word, Excel, PowerPoint, MS TEAMS)

• Proficiency in database management

• This position requires high attention to detail

• Ability to communicate with a diverse group of individuals in a professional and courteous manner

• Excellent written and oral communication skills are necessary

VEVRAA Federal Contractor / Request Priority Protected Veteran Referrals / Equal Opportunity Employer / Veterans / Disabled

To read our Candidate Privacy Information Statement, which explains how we will use your information, please visithttp://www.tadpgs.com/candidate-privacy/orhttps://pdsdefense.com/candidate-privacy/

The Company will consider qualified applicants with arrest and conviction records in accordance with federal, state, and local laws and/or security clearance requirements, including, as applicable:

• The California Fair Chance Act

• Los Angeles City Fair Chance Ordinance

• Los Angeles County Fair Chance Ordinance for Employers

• San Francisco Fair Chance Ordinance