Job Details

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::: {#Job Location aria-label="Job Location"} Brazos Valley Community Action Agency - College Station, TX :::

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::: {#Position Type aria-label="Position Type"} Full Time :::

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Description

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BASIC FUNCTION

The Executive Assistant provides crucial high-level administrative support to the senior leadership team and assists with the efficient operation of the organization, performing a wide range of administrative duties, managing complex calendars, coordinates meetings, and maintaining confidential information. This role requires exceptional organizational skills, attention to detail, and the ability to work independently in a fast-paced healthcare environment.

PRIMARY RESPONSIBILITIES AND DUTIES

Executive Support:

1. Provide high-level administrative support to the senior leadership team, including the CEO, CFO, COO, CMO, CNO, CCO, CHRO, and other key leaders.
2. Manage calendars, schedule appointments, and coordinate meetings, ensuring all necessary materials are prepared and distributed in a timely manner.
3. Prioritize and manage incoming communications (phone calls, emails, mail), responding or redirecting as appropriate.
4. Prepare and proofread correspondence, reports, presentations, and other documents as requested.

Meeting and Event Coordination:

1. Coordinate and schedule internal and external meetings, including logistics, room bookings, audiovisual setup, and catering arrangements.
2. Prepare meeting agendas, minutes, and action items, ensuring follow-up and timely completion of tasks.
3. Assist in the organization of special events, conferences, and board meetings, coordinating travel arrangements, accommodations, and registration.

Document and Information Management:

1. Maintain organized electronic and physical filing systems, ensuring documents and records are properly stored and easily retrievable.
2. Manage confidential and sensitive information with discretion, adhering to privacy and security policies and regulations.
3. Assist in the preparation and distribution of board materials, reports, and other important documents.
4. Conduct research, gather data, and compile information to support decision-making and project initiatives.

Administrative Support:

Provide general administrative support to various departments and teams within HealthPoint as needed.

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