Administrative Assistant II-Food Service

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Administrative Assistant II-Food Service

Salary

$3,255.00 - $4,558.00 Monthly

Location

Colorado Springs, CO

Job Type

Full Time

Job Number

DBA-05053-12/24-JB

Department

Department of Education

Division

Colorado School for the Deaf and Blind

Opening Date

12/11/2024

Closing Date

12/25/2024 11:59 PM Mountain

FLSA

Determined by Position

Type of Announcement

This position is open only to Colorado state residents.

FLSA Status

Non-Exempt; position is eligible for overtime compensation.

Department Contact Information

Joseph A. Bloom E-mail: jbloom@csdb.org; CSDB Website: csdb.colorado.gov

Salary Note

Although the full salary range for this position is provided, appointments are typically made at or near the range minimum.

Primary Physical Work Address

Colorado School for the Deaf and the Blind (CSDB); 33 North Institute Street; Colorado Springs, CO 80903

How To Apply

Please submit an online application for this position at https://www.governmentjobs.com/careers/colorado. Reach out to the Department Contact to apply using a paper application, including any supplemental questions. Failure to submit a complete and timely application may result in the rejection of your application. Applicants are responsible for ensuring that application materials are received by the appropriate Human Resources office before the closing date and time listed.

• Description

• Benefits

• Questions

Department Information

https://csdb.colorado.gov/

Vision Statement: CSDB aspires to be an exemplary global resource for families and professionals that excels in preparing diverse learners to transform the world with PRIDE: Positive attitude, Respect, Independence, Determination, and Excellence.

Mission Statement: The Colorado School for the Deaf and the Blind (CSDB), in collaboration with families, school districts and community partners, ... educates and inspires learners throughout the state, birth through age 21, to achieve their full human potential through comprehensive, individualized academic, transition, residential and outreach programs and resources.

Description of Job

This is a full-time, fully operational position scheduled to work 40 hours per week on an academic-year schedule (August to June) within Nutrition Services. The purpose of the Food Service Department at CSDB is to prepare and serve nutritious meals that comply with Federal and State laws/regulations pertaining to a food service operation, as well as the guidelines outlined in the National School Lunch Act. The goal of the Food Service Department is to recognize the individual food preference and ethnic backgrounds of our students and make every effort to provide diversity in menu planning. The Food Service Department accommodates special dietary needs and requests when possible and includes food for meetings, student activities, and special functions on campus.

This position is responsible for providing a variety of administrative support duties for the Food Service Department, which includes laundry support. This position is responsible for performing the POS (point of sale} meal counts for breakfast and lunch. This includes scanning the student names for verification and ensuring students have the required meal components for a reimbursable breakfast and lunch.

Administrative Support for the Food Service Department:

• Performs a wide variety of related duties in support of position.

• Maintains a cohesive environment to ensure the smooth and efficient operation of meals served.

• Acts as a resource to provide guidance and redirection for the Dining Service I position.

• Coordinates with Food Service Manager to ensure the recipe books are maintained and up-to-date pertaining to recipe details and order of books.

• Ensures the department food order guides and food inventory guides are maintained accurately and up to update.

• Types the monthly school menus in an accessible format for the Blind School. Posts monthly school menus, including accessible menus on the school website.

• Files and organizes paperwork in a timely manner as established by the Food Service Manager.

• Provides mini training (i.e., reimbursable meal requirements and operating procedures) for the staff using established references by the Food Service Manager.

• All other related duties as assigned.

Point of Sale (POS) Meal Counts for Reimbursable Meals:

• Performs POS duties for breakfast.

• Performs POS duties for lunch.

• Monitors the POS system, ensures the laptop and scanner are working properly.

• Writes the daily menu choices on the learning boards, specifying the food categories.

• Maintain a weekly log of student names who did not have ID cards and provide a copy to the Food Service Manager.

• Works closely with staff to ensure students get the assistance they need during mealtimes.

• Follows up with Food Service Manager and IT/Accounting support staff regarding POS issues.

• Contact the parents weekly to inform them of their student’s meal balance, follow-up as needed.

• Ensures the Dining Service I staff follow timelines and duty descriptions during mealtimes. Redirects or delegates as needed.

Manage the Laundry services:

• Follows the process in place to wash the weekly linen from the kitchen, facilities, blind school sensory department, athletic uniforms, pre-school costumes and health center.

• Collects and washes the year end laundry from the dorms, wash and organize clean linen for pick-up at the start of the school year.

• Sets up VIP rooms for guests and collects the dirty linen when the guests leave.

• Maintains required paperwork.

• Ensures clean laundry is stored properly, in an organized manner.

• Works with an outside contractor to wash specified linen if needed.

• Reports equipment problems to the Food Service Manager.

• Follows appropriate sanitary standards.

• Maintains a log of the linen issued to each dorm at the beginning of the school year, and ensure the same amount is returned at the end of the school year.

• Organizes and maintains the linen storage room, ensuring security and inventory.

Additional Responsibilities Include:

• Maintaining the Department’s Free and Reduced program, the applicant will receive and process free/reduced meal applications, and determine student eligibility within established guidelines. Applicant will perform the Direct Certification process within established guidelines. Applicant will ensure all requirements regarding the student’s meal eligibility are met and maintain required information both electronically and filed to ensure compliance.

• Organize and coordinate point-of sale activities and operations, to include required edit checks to ensure students are categorized correctly.

• Seeking a highly organized and detail-oriented Administrative Assistant to provide essential support to the Nutrition Service Team. The candidate will have excellent communication skills, the ability to prioritize tasks, meet required deadlines, works well with others, serve as a resource person for the assigned support staff, a positive approach to problem solving, and the ability to communicate in a positive and supportive manner.

Minimum Qualifications, Substitutions, Conditions of Employment & Appeal Rights

Residency Requirement: (New)

This posting is only open to residents of the State of Colorado at the time of submitting your application.

Class Code & Classification Description: (New)

G3A3XXADMINISTRATIVE ASSISTANT II (https://drive.google.com/file/d/0B4enHpLSVk4eMWdzbVhaZTJDWW8/view?usp=sharing&resourcekey=0-b3y8iaBxItfgb77tjmzofw)

MINIMUM QUALIFICATIONS:

Experience Only:

Two (2) full years of general clerical experience working in a school / residential / hospital / institutional / commercial setting . NOTE: One (1) full year of experience is equivalent to 2,080 hours. All experience must be described in detail on your (online) application to receive credit.

OR

Education and Experience:

A combination of related education and/or relevant experience in an occupation related to the work assigned equal to two (2) years

Conditions of Employment

• This Administrative Assistant position at CSDB is non-exempt, and the employee selected is eligible to receive overtime pay, with a condition of employment that overtime work must be appropriately authorized in advance and may be paid in compensatory time in lieu of cash payment.

• Ability to lift 20-50 pounds.

• Must have the ability to work with a diverse workforce and provide assistance and training in a positive, effective, and supportive manner.

• Selected applicant(s) will be required to submit to and pass a background check, including Colorado and Federal criminal history checks, employment verification, and professional/personal reference checks.

  Additional Requirements

• The Position is a .78 FTE and works a school year calendar.

• Proficiency in American Sign Language (ASL) at the Survival (1+) skill level, or applicants must be willing and able to attain fluency at the level required within a specified period, as demonstrated by an appropriate assessment tool and according to school policy/procedures.

• A courteous, professional, and helpful attitude in the role of CSDB representative.

• Ability to respond effectively and positively to feedback; ability to participate actively in a team setting and to work independently; strong interpersonal, communication, and organizational skills; ability to maintain confidentiality of information, efficient problem-solving skills.

• A willingness to keep position skills current, develop new skills, and provide support in other accounting areas as needed.

• Knowledge of and ability to assess and apply technology for the performance requirements of the position.

• Must obtain a “ServSafe” certification within 6 months of hire and attend additional workshops/trainings as determined by the Food Service Manager.

  Appeal Rights: (Updated)

  An applicant who has been removed from an employment list or removed from consideration during the selection process may request a review by the State Personnel Director.

  As an applicant directly affected by the results of the selection or comparative analysis process, you may file a written appeal with the State Personnel Director.

  Review of the completed, signed and submitted appeal will be timely on the basis of written material submitted by you, using the official appeal form signed by you or your representative. This form must be completed and delivered to the State Personnel Board by email at dpa_state.personnelboard@state.co.us within ten (10) calendar days from your receipt of notice or acknowledgement of the Department’s action.

  For further information on the Board Rules, you can refer to 4 Colorado Code of Regulations (CCR) 801-1, State Personnel Board Rules and Personnel Director's Administrative Procedures, Chapter 8, Resolution of Appeals and Disputes, at spb.colorado.gov/board-rules .

Supplemental Information

Please note that communication relative to this position will occur primarily via e-mail correspondence.

How To Apply:

Submit a completed online application (to include references) .

Applicants are also invited to provide/upload the items listed below to the online application:

• Current Resume. Resumes will not be accepted in lieu of a completed online application.

• SERVSAFE Certification (El Paso County), if applicable

• Recent letters of recommendation (with signature) .

• Please provide a copy of a current, valid State of Colorado Drivers' License with the application.

• If applicable, transcripts must be provided with the application to verify education.

Important Information:

Applications are part of the selection process and will be reviewed by a qualified Human Resources Specialist to determine if applicants meet the minimum qualifications for this position. Applications may also be used as a part of the comparative analysis process to rank candidates and identify a top group for interview. Read this job announcement carefully before completing the on-line application. Applications must specifically address/support applicant qualifications as they relate to the requirements listed in 'Description of Job' and 'Minimum Qualifications, Substitutions and Conditions of Employment/Additional Requirements' sections.If applicable, official transcripts and/or other supporting documentation must be provided with the application to verify education / minimum qualifications / substitution / additional requirements (unofficial or copies of transcripts may serve as temporary verification only; applicant(s) selected for hire will be required to provide official transcripts to verify education). Failure to complete the application properly and include required information and/or documents, or if applications do not demonstrate that experience and/or education are consistent with the categories listed on this announcement, may result in the applicant not being considered for this position. Also, in order to be considered for this position, complete applications must be received by the application deadline/closing date. Applicants will be notified of the results of this review.

Please refer to the CO-Jobs State Employment Opportunities website (careers.colorado.gov (https://www.colorado.gov/dhr/jobs) ) for the following information:

• State Employment FAQs

• Address Confidentiality Program

• ADA Accommodations

• Residency Requirements

  In addition to offering rewarding, meaningful work, we offer:

• Medical and Dental plans

• Strong, flexible retirement plans including PERA Defined Benefit Plan or PERA Defined Contribution Plan, plus pre-tax 401K and 457 plans

• Paid life insurance

• Short- and long-term disability coverage

• Employee Wellness programs

• Flexible Spending Accounts

• Health Savings Accounts

• 11 paid holidays per year plus generous vacation and sick leave

• Flexible work schedule options and remote-work options

• Career advancement opportunities throughout the State system

The State of Colorado offers permanent employees a variety of benefits including medical, dental, life and disability insurance, as well as a comprehensive leave program. Please click the following link for detailed information: www.colorado.gov/pacific/dhr/benefits

Please note that each agency's contact information is different; therefore, we encourage all applicants to view the full, official job announcement which includes contact information and class title. Select the job you wish to view, then click on the "Print" icon.

01

Applicants for State of Colorado classified positions must be current residents of Colorado. Are you a current resident of the State of Colorado who can provide proof of Colorado residency?

• Yes

• No

  02

  Are you a current or former employee of the State of Colorado? If yes, please describe current or former employment (i.e., Name of State Agency, Classification, Dates of Employment, F/T or P/T, etc.).

  03

  As a condition of employment, selected applicant(s) will be required to submit to and pass a background check, to include Colorado and Federal criminal history checks, employment verification, and professional / personal reference checks. Employment verification and reference checks may be conducted without applicant authorization. Are you willing to submit to a background check as described, as a condition of employment?

• Yes

• No

  04

  This position requires proficiency in American Sign Language (ASL) at the NOVICE (0+) skill level, or applicants must be willing and able to attain proficiency at the level required within a specified period of time, as demonstrated by an appropriate assessment tool and according to school policy/procedures. Are you willing to learn sign language?

• Yes

• No

  05

  If you were referred to this position by a current CSDB employee please list their name.

  Required Question

Agency

State of Colorado

Address

See the full announcement by clicking

the "Printer" icon located above the job title

Location varies by announcement, Colorado, --

Website

https://careers.colorado.gov/

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