CDOC - PROGRAM COORDINATOR (Prison Programs Coordinator) - (Term Limited)

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CDOC - PROGRAM COORDINATOR (Prison Programs Coordinator) - (Term Limited)

Salary

$4,669.00 - $7,471.00 Monthly

Location

Colorado Springs, CO

Job Type

Full Time

Job Number

CAA Edu #11007 5.2024

Department

Department of Corrections

Opening Date

05/10/2024

Closing Date

5/24/2024 4:00 PM Mountain

FLSA

Determined by Position

Type of Announcement

This position is open only to Colorado state residents.

Primary Physical Work Address

Colorado Springs

FLSA Status

Non-Exempt; position is eligible for overtime compensation.

Department Contact Information

Kayla Bartlett 719-723-3902 or kayla.bartlett@state.co.us

Salary Note

Although the full salary range for this position is provided, appointments are typically made at or near the range minimum.

How To Apply

Please submit an online application for this position at https://www.governmentjobs.com/careers/colorado. Reach out to the Department Contact to apply using a paper application, including any supplemental questions. Failure to submit a complete and timely application may result in the rejection of your application. Applicants are responsible for ensuring that application materials are received by the appropriate Human Resources office before the closing date and time listed.

• Description

• Benefits

• Questions

Department Information

This is a term-limited position. Employment is anticipated to last two (2) years, contingent upon funding.The selected individual will be required to sign a waiver of retention rights which infers no rights to retain a state-classified position beyond the assignment.This position is eligible for full benefits

This position is only open to Colorado state residents.

Please take a moment and click here to look at the opportunities our agency has to offer!

If your goal is to build a career that makes a difference and builds greater public confidence in good government, consider joining the dedicated people of the State of Colorado. Our professionals strive to support state government and the citizens of Colorado. Customer service is a key component for every position in state government as is the focus on ideas and ways to redesign the delivery of services in making state government more effective and efficient.

In addition to a great agency and rewarding, meaningful work, we offer:

• Distinctive career advancement opportunities throughout the state system;

• Strong, secure, yet flexible retirement benefits including PERA Defined Benefit Plan or PERA Defined Contribution Plan plus 401K and 457 plans;

• Medical and dental health plans;

• Short and long term disability coverage;

• Paid life insurance;

• 11 paid holidays per year plus vacation and sick leave;

• Wellness program, tuition reimbursement, training opportunities and more.

  This posting may be used to fill future vacancies at this location.

  This position may be eligible for Flexplace Work Arrangements after the initiation period at the appointing authority's discretion and is subject to change based on business needs.

Description of Job

The C olorado Department of Corrections (CDOC) education department works to assist in reducing inmate recidivism by engaging inmates in opportunities through outcome and evidence based Academic, Social Science, and Career and Technical Education programs to make positive behavioral changes, become law-abiding, productive citizens upon release, and ensuring that offenders obtain entry level, marketable jobs skills prior to community re-entry.

This position exists to provide assistance in data tracking and support of prison program staff. The position will support facilities with the FAFSA application process, including following up with establishing required education domain email accounts for students required to process FAFSA forms. The position will follow up on the status of awarded earned time. Create and maintain a tracker for significant earned time awards. Respond to constituent questions regarding time awards and required documentation. Assist Faith and Citizens with background checks, data entry for volunteers, and other paperwork tracking.

Primary job duties include, but are not limited to:

• Support PELL/PEP through acquired tracking of DOC is needed to meet Department of Education transcripts, enrollment forms, and FASFA forms;

• Work directly with facility-level administrators and liaisons to identify and process requests for education documentation to ensure participating colleges receive required transcripts;

• Support facilities with the FAFSA application process, including following up with the establishment of required education domain email accounts for students required to process FAFSA forms;

• Review and evaluate transcripts against achievement time and verify achievement time through education;

• Ensure that the eOMIS transcript matches the college transcript and PCC from data;

• Follow up on the status of awarded earned time;

• Create and maintain a tracker for large earned time awards;

• Respond to constituent questions regarding time awards and required documentation;

• Assist Faith and Citizens with background checks, data entry for volunteers, and other paperwork tracking;

• lAssist with the processing of backgrounds by writing waivers for prior justice-involved contractors and submitting through the appropriate chain for approval;

• Follow-up with contract staff after initial background clearance to ensure timely fingerprinting and training;

• Establish a tracking system, maintain renewal dates, and create/maintain an email spreadsheet for more efficient communication;

• Assist prison programs staff with education audits of all education programs over the next 12 months;

• Will include scheduling audits, assuring paperwork is ready, minutes are taken, and

  communicating results; make recommendations regarding the process and assist with developing how a program is proposed, reviewed, and work order submitted to set the program in eOMIS;

• Assist faith and citizens with review and data input of offender program attendance in EOMIS;

• Review and update active prison program lists in EOMIS;

• Conduct background investigations utilizing CCIC and NCIC;

• Additional duties, as assigned.

Minimum Qualifications, Substitutions, Conditions of Employment & Appeal Rights

Experience Only:Six (6) years of professional project coordination experience in an occupational field related to the work assigned to the position.

-OR-

Education and Experience:Graduation from an accredited college or university with a bachelor's degree in criminal justice, business administration, public administration, education or related field. (College/university transcripts noting name of college/university, name of student, degree type and date conferred/awarded must be uploaded with application in order to receive credit.) A nd two (2) years years of professional project coordination experience in an occupational field related to the work assigned to the position.

*Professional experience involves exercising discretion, analytical skill, judgment, and personal accountability and responsibility for creating, developing, integrating, applying, and sharing an organized body of knowledge that characteristically is: uniquely acquired through an intense education or training regimen at a recognized college or university; equivalent to the curriculum requirements for a bachelor's or higher degree with major study in or pertinent to the specialized field and continuously studied to explore, extend and use additional discoveries, interpretations, and application and to improve data, materials equipment, applications, and methods.

*Project coordination includes the development, implementation, coordination, and supervision of program goals, objectives, and activities. Coordinators work with program stakeholders, and procedures to ensure the implementation and success of programs.

Substitutions: Work experience in the occupational field or specialized subject area of the work assigned to the job as listed above, which provided the same kind, amount, and level of knowledge acquired in the required education, may be substituted on a year-for-year basis for the bachelor's degree.

Additional appropriate education in the areas described above will substitute for the required experience on a year-for-year basis.

Required Competencies:

• Excellent organizational skills and abilities in problem-solving;

• Keen ability to multi-task and demonstrate flexibility;

• Self-directed and motivated work ethic;

• Precise attention to detail;

• Exceptional oral and written communication;

• Ability to gather, research and interpret data;

• Proficient in office technologies including Microsoft Office and Google Suite;

• Significant interpersonal and customer service skills;

• Ability to read and comprehend the English language;

• Ability to effectively communicate fluently in English both verbally and in writing.

Preferred Qualifications: (C andidates may receive higher ratings for possessing experience in the following preferred qualification criteria).

• Relevant years of state service as a professional program coordinator;

• Experience collaborating with internal and external stakeholders to ensure organizational objectives are effectively met.

• Knowledge of systematically compiling, computing, analyzing and interpreting data for assessment, evaluation, and reporting purposes.

• Oversight of a program to include quality assurance monitoring to ensure adherence to regulations and quality performance.

• Experience or knowledge of sustainable fleet management green energy initiatives.

IMPORTANT INFORMATION

The Assessment Process : Your application will be reviewed to determine if you meet the minimum Qualifications (MQ's). Applicants that meet MQ’s will be included in the Comparative Analysis process. Colorado Revised Statutes require that state employees are hired and promoted through a comparative analysis which may include, but is not limited to, a suitability screening, eSkills Assessment, oral assessment, written performance assessment or it may include a review of your application material and your responses to any supplemental questions by a Subject Matter Expert (SME) to assess and rank applicants in order to establish an eligible list for referral to the hiring manager for final consideration.

Be sure the “Work Experience” section of your application is complete and specifically addresses your qualifications, experience, and accomplishments as they relate to the Description of the Job , Minimum Qualifications , Required Competencies and Preferred Qualifications as listed above. Resumes and “see resume” statements will not be accepted in lieu of the “Work Experience” section of the application. Failure to include adequate information or follow instructions by the closing date may result in your application not being accepted and/or may affect your score, rank or inclusion in the final pool of eligible applicants.

If you have transcripts, a license or other relevant documentation regarding your qualifications, upload and attach copies to your application.

In order to process a background investigation, your application must include at least (10) ten years of the most current work experience unless experience related to the job for which you are applying is later than (10) years. Failure to provide this information could result in delays and/or elimination from the background investigation process

Toll Free Applicant Technical Support: If you experience technical difficulty with the NEOGOV system (e.g. uploading or attaching documents to your online application) call NEOGOV technical support at 855-524-5627 Mon-Fri between 6 am and 6 pm (Pacific Time). Helpful hints: if you are having difficulty uploading or attaching documents to your application first, ensure your documents are PDF or Microsoft Word files and second, close the document before you attempt to upload (attach) it.

You are encouraged to print a copy of this announcement for your records

Conditions of Employment: All job offers are contingent upon a successful medical screening by a healthcare professional, certifying the candidate's ability to perform the essential functions of the position. Applicant must consent to hold harmless CDOC and its agents and staff from any liability arising in whole or in part from the testing and the use of this information in connection with CDOC’s consideration of application for employment.

• Must be 21 years of age;

• Possess a valid driver’s license;

• Possess a high school diploma or GED;

• Have NO felony convictions, to include any actions defined in 5 U.S.C. 301; U.S.C. 509, 510; 42 U.S.C. 15601-15609. The CDOC shall not hire nor promote anyone who may have contact with an offender who has engaged in sexual abuse which includes acts, activity, and sexual behavior, in a prison or other institution as defined in 42 U.S.C. 1997; or has been convicted of engaging or attempting to engage in sexual activity in the community facilitated by force, overt or implied threats of force or coercion, or if the victim did not consent or was unable to consent or refuse, or has been civilly or administratively adjudicated to have engaged in the activity described in the above paragraph. The agency shall consider any incidents of sexual harassment in determining whether to hire anyone who may have contact with offenders or residents.

• Applicants must be legally eligible to work in the United States to be appointed to this position. CDOC uses e-Verify, an Internet-based system, to confirm the eligibility of all newly hired employees to work in the United States. CDOC does not sponsor non-residents of the United States.

• Successfully pass all modules of the Colorado Department of Corrections Basic Training, to include English reading comprehension , relevant competency assessments and written/practical exams in Defensive Tactics;

• Possess the physical ability to successfully complete Defensive Tactics;

• Lift arms above head and kick as high as own waist;

• Stabilize another person to accomplish a controlled take down;

• Use arms, palms of hands, shins, and feet to deliver blows;

• Withstand impact (slow speed or with a safety bag) on own body from strikes/blows;

• Swing a baton in a striking technique;

• Rotate body 90 degrees with feet planted for striking with foot or using a defensive tactic;

• Get down on one or both knees and up again with multiple repetitions;

• Will be exposed to Oleoresin Capsicum during Basic Training and will be exposed while on assignment;

• Must be able to see and hear in order to observe, address and respond to potential breaches in safety and security;

• Seize, hold, control or subdue violent or assaultive persons and defend oneself or others to prevent injury;

• Demonstrate body agility, strength of all four limbs and the ability to walk and climb stairs consistently;

• Work in situations involving assaultive behavior, physical control of another person and/or restraint situations;

• Deal with individuals with a range of moods and behaviors, utilizing tactfulness and a congenial, personable manner;

• Work with people of the opposite sex, diverse racial ethnic groups, mentally ill and emotionally disturbed offenders;

• Communicate by talking, listening and/or signaling people to convey or exchange information, assignments;

• Work in an environment with fluctuating noise and temperature (hot and cold) which may include working outdoors in inclement weather and/or concrete floor/wall work settings;

• Willing and able to travel;

• Willing and able to work various shifts, days, afternoons, graveyards (nights) which includes a rotating shift schedule;

• TB (tuberculosis) screening is required of all new employees upon hire;

• Employees may be required to submit to regular serial testing and reporting for COVID-19.

  Successful completion of a background investigation is required. Should applicant’s background reveal criminal charges, it shall be the responsibility of the applicant to provide the Department of Corrections with written/official disposition of any charges.

  The CDOC is committed to a work environment free from illegal drugs and alcohol. Employees (see exception below) may use marijuana in their personal time but are prohibited from working while under the influence of any substance, including marijuana. A drug test will be administered to all new employees; employees must successfully pass. Random drug screening will occur throughout employment.

  Exception: Peace Officer Standards and Training (POST) certified employees are prohibited from the use of marijuana. Health care professionals must check their licensing requirements regarding marijuana use.

  Appeal Rights: If you receive notice that you have been eliminated from consideration for this position, you may file an appeal with the State Personnel Board or request a review by the State Personnel Director.

  An appeal or review must be submitted on the official appeal form, signed by you or your representative. This form must be delivered to the State Personnel Board by email ( dpa_state.personnelboard@state.co.us ), postmarked in US Mail or hand delivered (1525 Sherman Street, 4th Floor, Denver CO 80203), or faxed (303.866.5038) within ten (10) calendar days from your receipt of notice or acknowledgement of the department’s action.

  For more information about the appeals process, the official appeal form, and how to deliver it to the State Personnel Board; go to spb.colorado.gov ; contact the State Personnel Board for assistance at (303) 866-3300; or refer to 4 Colorado Code of Regulations (CCR) 801-1, State Personnel Board Rules and Personnel Director's Administrative Procedures, Chapter 8, Resolution of Appeals and Disputes, at spb.colorado.gov under Rules.

Supplemental Information

After submitting an application, you should receive an email acknowledging your submission. If you do not get the email, please check to ensure you have actually submitted the application and typed the correct email address on the application.

Include a working email address on your application; one that is checked daily as time sensitive correspondence WILL take place via email. You may receive email notifications from a Colorado Dept. of Corrections employee or from this email address: info@governmentjobs.com. It is your responsibility to ensure that your email will accept these notices and/or review your junk mail and spam filtered email; if you do not receive correspondence soon after the closing date or if you have questions about this job announcement, please contact Kayla Bartlett at kayla.bartlett@state.co.us (jennifer.laduke@state.co.us) .

SCHEDULED DATES OF POSSIBLE APPLICANT ASSESSMENTS (I.E., EXAMS, ORAL BOARDS, WRITTEN EXAMS) WILL NOT BE MADE UP. IF YOU FAIL TO SHOW AT THE APPOINTED DATE/TIME, MAKE-UPS WILL NOT BE ALLOWED.

The State of Colorado believes that equity, diversity, and inclusion drive our success, and we encourage candidates from all identities, backgrounds, and abilities to apply. The State of Colorado is an equal opportunity employer committed to building inclusive, innovative work environments with employees who reflect our communities and enthusiastically serve them. Therefore, in all aspects of the employment process, we provide employment opportunities to all qualified applicants without regard to race, color, religion, sex, disability, age, sexual orientation, gender identity or expression, pregnancy, medical condition related to pregnancy, creed, ancestry, national origin, marital status, genetic information, or military status (with preference given to military veterans), or any other protected status in accordance with applicable law.

The Colorado Department of Corrections is committed to the full inclusion of all qualified individuals. As part of this commitment, our agency will assist individuals who have a disability with any reasonable accommodation requests related to employment, including completing the application process, interviewing, completing any pre-employment testing, participating in the employee selection process, and/or to perform essential job functions where the requested accommodation does not impose an undue hardship. If you have a disability and require reasonable accommodation to ensure you have a positive experience applying or interviewing for this position, please direct your inquiries to our Employee Relations Specialist, Ana Andersen , at doc_employeerelations@state.co.us or call 719-226-4401 .

ALL DEPARTMENT OF CORRECTIONS FACILITIES AND BUILDINGS ARE TOBACCO FREE.

WE STRONGLY ENCOURAGE PROTECTED CLASSES TO APPLY.

The State of Colorado offers permanent employees a variety of benefits including medical, dental, life and disability insurance, as well as a comprehensive leave program. Please click the following link for detailed information: www.colorado.gov/pacific/dhr/benefits

Please note that each agency's contact information is different; therefore, we encourage all applicants to view the full, official job announcement which includes contact information and class title. Select the job you wish to view, then click on the "Print" icon.

01

If you are using college course work to meet the minimum qualifications for this position, it is required that a copy of your official (or unofficial) transcript(s) noting degree type and date conferred/awarded be attached/uploaded to this application at the time of submission. Have you attached/uploaded your transcripts?

• Yes, I have uploaded my transcripts.

• No, I am not using coursework to meet the minimum qualifications.

  02

  By clicking below, you acknowledge that the selections process may consist primarily of a review of your application, supplemental questions against the minimum qualifications, required competencies and preferred qualifications. Your responses will also be evaluated on ability to follow instructions, clarity, conciseness, organization, grammar, spelling and word choice. Do you acknowledge?

• I so acknowledge.

  03

  Ensure the "Work Experience" section of your application is complete and contains all information needed to determine if you meet the minimum qualifications. Resumes and "see resume" statements will not be accepted in lieu of the "Work Experience" section of the application being completed. Do you acknowledge this?

• I so acknowledge.

  04

  Describe in detail your two years of professional project coordination experience. (Note: this is not a substitution for completing the work history section of your application.)

  05

  Clearly describe why you are the best candidate for this position. Include how you meet the required competencies (listed on the job announcement) and how your accomplishments, qualifications, skills, areas of expertise, personal characteristics, etc., make you a good fit for this position.

  06

  Certification and Confidentiality Statement

I certify that:

--I understand that this, my completed Application, the attached Supplemental Questions, and my responses are confidential and that I have neither consulted with others nor received assistance in the preparation, writing, or editing of my responses and the information contained herein is in my own words and was prepared and completed solely by me and only me.

--All the information I have provided herein is true, complete and correct to the best of my knowledge and belief, and is made in good faith.

--I have not communicated the confidential information of this, my Application and the attached Supplemental Questions in any way to other candidates or potential candidates.

--I understand that if the confidential information in this, my Application and the attached Supplemental Questions and/or my responses, are found to have been falsified, plagiarized, or shared in any way, I may be disqualified or removed from the position if appointed.

• I agree to the terms and conditions of this Certification and Confidentiality Statement.

  Required Question

Agency

State of Colorado

Address

See the full announcement by clicking

the "Printer" icon located above the job title

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Website

https://careers.colorado.gov/

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