Program Specialist for the College of Business - 34488 University Staff

Description

Program Specialist for the College of Business

College of Business

Elevate Your Career at UCCS: Innovate, Inspire, and Impact in the Rockies!

Who We Are

The University of Colorado Colorado Springs (https://apptrkr.com/get_redirect.php?id=5616714&targetURL=https://hr.uccs.edu/work-at-uccs) (UCCS) is a premier educational institution that prides itself on academic excellence, research, and community engagement and is actively seeking a Program Specialist for the College of Business to join our team! UCCS offers a diverse and inclusive learning environment that fosters innovation, growth, and the holistic development of its students.

At the base of the Rocky Mountains, Colorado Springs (https://apptrkr.com/get_redirect.php?id=5616714&targetURL=https://www.visitcos.com/) is captivated by its stunning landscapes, making it a paradise for nature lovers. This city is more than its scenery—a mosaic of history, arts, and a vibrant tech scene. We invite you to join a community that cherishes outdoor adventure as much as forward-thinking growth, an exceptional setting for both career and lifestyle.

The AACSB International accredited College of Business enrolls approximately 2,000 students annually. The College of Business offers comprehensive undergraduate degrees, select master's degrees, and professional programs that emphasize principle-based ethical decision making. Candidates are invited to view the college website at: https://business.uccs.edu/ (https://apptrkr.com/get_redirect.php?id=5616714&targetURL=https://business.uccs.edu/) .

Salary/Pay Range : $44,946 - $57,995 annually. Compensation will be commensurate upon experience and qualifications. This position is Exempt from the Fair Labor Standards Act (FLSA) overtime provisions.

Work Location: This position is currently scheduled to work on campus three (3) days per week.

Benefits at a Glance (https://apptrkr.com/get_redirect.php?id=5616714&targetURL=https://hr.uccs.edu/employee-benefits)

At UCCS, our employees are our most valued asset. We're proud to offer:

• Generous Time Off: Enjoy 22 vacation days, 10 sick days, paid parental leave, 13 recognized holidays, and provisions for bereavement, jury duty, and FAMLI Leave.

• Robust Health Coverage: Our comprehensive medical plans cover preventative care at no cost, including a yearly mental health visit. Plus, benefit from affordable dental, vision plans, and competitive prescription drug prices.

• Financial & Retirement Benefits: Take advantage of our health savings, flexible spending accounts, and life and disability insurance. Plan for your future with our retirement options.

• Further Your Education: Avail nine waived credits per academic year for courses at any CU campus. We invest in your educational and professional growth.

• Wellness & More: From wellness programs aimed at achieving your best self to various additional benefits through CU Advantage, we prioritize well-being and holistic development.

• Want to know your total compensation? Use our calculator (https://apptrkr.com/get_redirect.php?id=5616714&targetURL=https://www.cu.edu/employee-services/collaborative-hr-services/cu-campuses/total-compensation-calculators) to get the complete picture!

Summary

The Program Specialist for the College of Business (COB) provides administrative and operational support to the COB operations which includes the faculty, staff, and student employees. This position manages and coordinates the internal functioning of the COB Support Center located in the Dean's suite. This position is responsible for student employee management including hiring, payroll, evaluations, and termination; COB and grant procurement; facility management; travel and expense processing; and administering a variety of projects and COB activities. This position is the back up to the Dean's Executive Assistant. Other duties as assigned.

Essential Functions

The duties and responsibilities of the position include, but are not limited to:

Student Employee Liaison (50%)

• Recruits and hires student employees to include, posting positions, processing new employment paperwork, onboarding/offboarding, and other related items for all COB departments.

• Coordinates student employment actions, to include preparation of required student employment forms for hiring, evaluations, wage changes, and terminations.

• Processes bi-weekly payroll for student employees.

• Maintains student employee job descriptions and compensation plan files.

• Creates new compensation plans for approval by the Finance Program Manager.

• Serves as the liaison between the COB and UCCS Student Employment.

• Assists the UCCS Student Employment office with the annual student employment audit.

• Records and tracks Teaching Assistant (TA) hours for each faculty in a spreadsheet.

Procurement and Travel Support (35%)

• Orders and maintains inventory of general office supplies.

• Processes Payment Vouchers, Purchase Orders, Scopes of Work, and Procurement card transactions for COB and grant purposes.

• Makes purchases for faculty and staff from their ledgers.

• Tracks faculty and staff ledger expenditures in supporting excel ledger files.

• Processes travel authorizations, communicates travel policies, and prepares travel reimbursement requests in the Concur Expense System.

• Prepares non-travel reimbursement requests on behalf of staff and faculty in the Concur Expense System.

• Creates and tracks invoices for COB to ensure processing and payment.

• Provide support to Daniel's Fund, Economic Forum, and Executive Education through:

• Invoicing.

• Processing travel authorizations for staff, faculty and student employees.

• Procurement.

• Arranging group travel and processing travel reimbursements for speakers, faculty, and students.

• Assisting the Financial Program Manager with individual program budgets, including projections, cost estimation, and budget-to-actual tracking.

Facility Management & COB Operations (15%)

• Assists with the onboarding of new faculty and staff to include assigning mailboxes; issuing keys; and ordering nametags and business cards.

• Coordinates office equipment maintenance and recycling objectives.

• Orders, issues, and tracks building keys.

• Re-keys offices as needed. Submits work order requests for COB office moves, building maintenance and repairs. Tracks and follows-up on completion of orders.

Job Competencies:

To be successful in this position, the employee will need the following:

• High level of integrity and ethics.

• Positive, enthusiastic, and caring attitude.

• Strong attention to detail.

• High level of customer service skills.

• Strong interpersonal skills to include excellent written and verbal communications.

• Ability to work with diverse populations in a multi-cultural environment that is committed to diversity and equality in education.

• Manage various objectives, projects, and groups to make judgment on prioritizing and time.

• Ability to compile data and prepare reports.

• Proficient in Microsoft Office programs and other commonly used software programs applicable to business operations.

• Ability to generate and maintain productive relationships with internal and external partners.

Tentative Search Timeline

• Priority will be given to applications submitted by: 5:00 PM Mountain Time on September 3, 2024 (Tuesday).

• Potential phone interview dates with the search committee: week of September 16, 2024 .

• Potential on-campus interview dates: October 3, 2024

• Potential start date: Mid to late October, 2024.

UCCS is an equal-opportunity employer. We celebrate diversity and are committed to creating an inclusive environment for all employees. All qualified applicants will receive consideration for employment without regard to race, color, religion, gender, gender identity or expression, sexual orientation, national origin, genetics, disability, age, or veteran status.

In accordance with the Equal Pay for Equal Work Act, UCCS does not discriminate based on sex in our employment or compensation practices.

UCCS is committed to providing reasonable accommodations to applicants with disabilities. If you need reasonable accommodation for any part of the application and hiring process, please notify our office at hrhelp@uccs.edu (https://apptrkr.com/get_redirect.php?id=5616714&targetURL=hrhelp@uccs.edu) .

Qualifications

Minimum Qualifications

Applicants must meet minimum qualifications at the time of hire.

• Completed Bachelor's degree from a regionally accredited institution AND 2 (two) years of full-time equivalent administrative and/or purchasing/procurement experience. OR

• At least six (6) years of full-time equivalent administrative or purchasing/procurement experience.

Preferred Qualifications

• Experience working with faculty, staff, and students in a traditional university setting.

• Experience with campus information systems and reporting tools (e.g. PeopleSoft, Concur Travel & Expense System).

• Experience in human resources.

Physical Requirements

• While performing the duties of this job, the employee is frequently required to sit.

• Employee is occasionally required to stand and walk.

• Tasks may involve using a computer screen continuously for long periods of time.

• Ability to type on a keyboard and use a mouse continuously for long periods of time.

• The employee must occasionally lift and/or move up to 20 pounds.

Special Instructions to Applicants: · Applications submitted by 5:00 p.m. Mountain Time on September 3, 2024 (Tuesday), will receive full consideration. · Applications submitted through email or surface mail will not be considered. Please apply at cu.edu/cu-careers (job #: 34448). · Official transcripts will be required upon hire. · Upon request, please be prepared to provide five professional references (at least two previous/current supervisors), including their email contact information. If you have technical difficulties with your application, please contact the CU Careers help desk at 303-860-4200 #5 or cucareershelp@cu.edu (https://apptrkr.com/get_redirect.php?id=5616714&targetURL=cucareershelp@cu.edu) . Job related inquiries should be directed to the posting contact. The University of Colorado Colorado Springs will not sponsor work visas or permanent resident applications for this position. Application Materials Required: Cover Letter, Resume/CV Application Materials Instructions: Please identify the job specific minimum qualifications you possess in your cover letter and be sure your resume includes any and all relevant experience to be accurately assessed against the qualifications listed in the posting. To apply, please submit the following application materials to this posting. 1. A current resume. Must include date ranges to include month and year (mm/yyyy) and whether the position was full time or part time. 2. A cover letter that specifically addresses the job requirements and outlines qualifications. 3. Unofficial transcripts (optional). When submitting the materials, check the Job Specific Attachments box next to each document in order for the search committee members to see your materials.

Job Category : Business Services

Primary Location : Colorado Springs Department: C0001 -- Colorado Springs Campus - 40025 - BUS-Administrative Ops

Schedule : Full-time

Posting Date : Aug 13, 2024

Unposting Date : Ongoing Posting Contact Name: Jeanette Dias, Search Chair Posting Contact Email: jdias@uccs.edu (https://apptrkr.com/get_redirect.php?id=5616714&targetURL=jdias@uccs.edu) Position Number: 00791493

Copyright 2024 Jobelephant.com Inc. All rights reserved.

Posted by the FREE value-added recruitment advertising agency (https://www.jobelephant.com/)

jeid-be813bf5e320bc43bba4e62721c40e53

The University of Colorado does not discriminate on the basis of race, color, national origin, sex, age, pregnancy, disability, creed, religion, sexual orientation, gender identity, gender expression, veteran status, political affiliation, or political philosophy. All qualified individuals are encouraged to apply.