Description

Position Identification Non-Exempt Hourly Rate: $33.65/hour Reports to: Operating Unit President and Assigned Project Manager

Position Objective The Project Coordinator will provide comprehensive support and carry out the plans and directions of the Project Managers and will effectively communicate with project teams by providing information, answering questions and assisting in project administrative operations. The Project Coordinator and Project Manager will work as a team to assure successful project completion, strong working relationships with our customers, support of our employees and contribute overall to the success of the Company. This position will be responsible for leading and promoting continuous improvement initiatives and process improvement techniques.

Job Functions Plan, organize, and establish objectives and goals for projects assigned. Provide the necessary daily coordination and communications to facilitate the flow and control of all project documents, information, and materials required to ensure the organized flow and profitability of assigned projects Participate in the review of the project by the production department, with the Project Manager, Estimator and Operations Manager to ensure all required project documentation is complete. Create and control the contents of the Job File to include: To acquire, receive, maintain or file all contracts (making sure they are signed, or solicit signatures as needed to include insurances, licenses, bonds, NOCs, NOAs, etc.) To initiate, ensure and control the completion of the project coordinator checklist To ensure the CERTA program pre and post job inspection reports become a part of the permanent project file as necessary Prepare submittal packages for Project Manager's review, as directed (send out approved submittals and verify that they are received by the GC or customer). Review returned submittals and notify Project Manager and Operations Manager of any adjustments. Apply for any required permits (to verify that all required permits are received before the job start). Also posted if required. Order any aerial photography (if required). Order any slope surveys (if required). Order job specific materials using the approved PO procedure and cost codes as directed. Order, or verify, that materials are ordered from the approved vendor list using the best available price (equal to or less than the cost price used in developing the proposal) that meets or exceeds the needed quality level as the primary criteria for selection Assist the Superintendent with the mobilization of the project (required materials available when needed, rental equipment, portable toilet, housing, job specific book for Superintendent etc.) Prepare Direct Purchase by Owner, OCIPs and MCIPs. Prepare change orders as required at the direction of Project Manager. Coordinate with the Project Manager on RFIs/RFPs/meeting minutes/punch lists. Coordinate the flow and communications of paperwork and activity associated with any project. Prepare pay requisitions (progress invoicing) to include: That the payment request is consistent with the schedule of values That the payment request is approved by Project Manager That the payment request is mailed out or presented to the customer That a copy of the payment request is forwarded to accounting Work with Project Manager to complete the close out package within 2 weeks of final billing (not including retainage) to facilitate the release of the retainage payment. Coordinate with Accounts Receivable for lien release. Maintain a well-groomed, professional appearance appropriate for the position and situation in which the Project Coordinator may be involved. Provide effective leadership for the production department, i.e. teamwork, motivation, and positive employee relations. Perform other related duties as assigned.

Knowledge, Skills & Experience (Essential) High S hool Diploma or equivalent, college preferred Minimum three (3) years of construction industry experience with emphasis on all facets of business including but not limited to customer relations, project administration. Other critical skills include planning & organizing; problem identification/resolution, multi-tasking, follow-through skills to bring tasks to closure in a timely manner, priority setting, and having a sense of urgency in accomplishing tasks in a timely manner. Strong attention to detail Microsoft Word, Excel, PowerPoint Must have a valid driver's license Comfortable visiting actual job sites periodically Ability to speak, read and comprehend instructions, short correspondence and policy documents, as well as converse comfortably with co-workers.

Knowledge, Skills & Experience (Desirable) Bachelor Degree in Engineering, Construction Management or related field Knowledge of business and management principles Knowledge of project management software, CRM. Extensive knowledge of roofing materials, techniques and requirements

Key Competencies Quality Focus Problem Solving Ability Proficiency with Microsoft Excel or other spreadsheet program, including strong analytical abilities Documentation Skills Superior Listening and Communications Skills