Secretary 1

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Secretary 1

Salary

$35,256.00 - $51,334.40 Annually

Location

Council Bluffs - 51503 - Pottawattamie County, IA

Job Type

Full-time

Job Number

25-00602

Agency

400 Health & Human Services - Community Access & Eligibility - Bureau of Collections

Opening Date

09/13/2024

Closing Date

9/23/2024 12:00 PM Central

LinkedIn Tag

#LI-POST

Point of Contact

Melissa Nation - mnation@dhs.state.ia.us

• Description

• Benefits

• Questions

Job Description

This position provides clerical support for Community Access and Eligibility staff in the Pottawattamie County office, providing administrative and secretarial support.

Duties:

Secretarial duties include answering telephones and responding to questions/routing callers in a professional and courteous manner; maintaining active and closed files, both hard files and electronic files within departmental computer systems; providing back-up coverage to the reception area and to other county offices as needed.

Administrative duties include monitoring inventory and ordering supplies; issuing official receipts and providing notary services; checking county email; processing local mail; assisting with travel claims for assigned employees.

This position will also assist with completing and processing invoices to assure timely payment of office expenses; monitor the budget monthly to assure adherence to line item and overall monetary parameters; participate in annual audits; maintain office and community telephone resource listings; copy, collate, and distribute documents for workers; attend all staff meetings and job-related training.

Other duties as assigned.

We have a great total compensation package, including:

• Iowa Public Employees' Retirement System (IPERS)

• Retirement Investors Club (RIC) (Employer Sponsored Retirement Plan)

• Health, Dental and Vision Insurance

• Vacation Leave

• Sick Leave

• Paid Holidays (9 days/year)

• Flexible Spending Accounts

• Life Insurance

• Long-Term Disability Insurance

For additional information on benefitsclick here (https://das.iowa.gov/sites/default/files/hr/benefits/documents/Bene%40Glance/2023_Benefits%40Glance.pdf) .

The State of Iowa is an EEO/AA Employer

HHS values those with “lived experience” and encourages adults who were fostered as youth, foster parents, and/or parents who were in the HHS system to apply. Minorities, women, persons with disabilities and veterans are encouraged to apply (Hearing and Speech Impaired – Relay Iowa 1-800-735-2942 TDD).

Our agency uses E-Verify to confirm the employment eligibility of all newly hired employees. To learn more about E-Verify, including your rights and responsibilities, please visit www.dhs.gov/E-Verify.

Minimum Qualification Requirements

Experience equal to one year of full-time clerical or closely related work;

OR

post high school course work in an accredited secretarial, business, or closely related curriculum may be substituted for the required experience on a month-for-month basis;

OR

completion of thirty (30) semester (or equivalent) hours of undergraduate college level course work may be substituted for the one year of required experience;

OR

certification from the State of Iowa Administrative Assistant Certificate Program will substitute for six months of the required experience;

OR

employees withcurrentcontinuous experience in the state executive branch that includes permanent status as a Typist–Advanced.

For additional information, please click on thislink to view the job description. (https://das.iowa.gov/sites/default/files/hr/documents/class_and_pay/JobClassDescriptions/Secretary1-00025-90025.pdf)

Additional Qualification Requirements

Typing Requirement:Applicants may be required to have the ability to type 40 wpm net. If included in the Minimum Requirements of this job vacancy, you must provide verification of your typing score prior to the closing date of this vacancy. (Click here for more details about the typing test.) (https://das.iowa.gov/human-resources/state-employment/typing-test-information)

Why Choose the State of Iowa?

At the heart of our commitment to excellence is a dedication to our most valuable asset – our employees. Discover the outstanding benefits that set us apart as an employer of choice.

Our Robust Benefits Package Includes:

Competitive Compensation:

Enjoy a competitive salary that reflects directly on your skills and expertise.

Keep in mind, your wage is just one part of your total compensation. Unlock the complete value of your employment with the State of Iowa by using our user-friendlyTotal Compensation Calculator (https://das.iowa.gov/media/3773/download?inline) .Gain insights into your comprehensive annual compensation, including salary and State-provided benefits.

Health and Wellness:

Prioritize your well-being with our comprehensive health plans, including medical, dental, and vision coverage. Enjoy the peace of mind knowing that the State of Iowa covers 90% of the premiums, providing you and your loved ones with excellent coverage at a remarkably low cost.

Retirement Planning:

We are proud to offer the Iowa Public Employees Retirement System (IPERS). A defined benefit plan, IPERS benefits are guaranteed for life, meaning once you retire, you will receive the same monthly benefit for the remainder of your life (once vested). We invest in your long-term financial well-being, so you can retire with peace of mind.Click here to learn more about IPERS (https://ipers.org/members) .

Paid Time Off:

Life is unpredictable, and at the State of Iowa, we understand the importance of work-life balance. Our leave policies, including paid holidays, vacation, and sick leave with unlimited accrual, ensure you have the flexibility you need for personal and family matters.

Professional Development:

Elevate your career with continuous learning opportunities. We support your growth through training programs, workshops, and tuition reimbursement.

Employee Assistance Program (EAP):

We care about your well-being beyond the workplace. Access confidential counseling, resources, and support through our Employee Assistance Program.

Diversity and Inclusion:

Be part of a diverse and inclusive workplace that embraces all backgrounds and perspectives. We believe diversity is a strength that drives innovation.

Join Us - Elevate Your Career:

Ready to elevate your career with the State of Iowa?Click here (https://iowa.attract.neogov.com/recruitment/p/benefits) to explore more about our unparalleled benefits and discover what makes us unique. Your success is our priority!

01

Do you understand that the answers to all of the following questions must be truthful, honest, and accurate to the best of your ability? Please read all questions and answers thoroughly and make sure you understand them completely.Ensure the answers to your questions match the information filled out on your application and the attachments you have uploaded. If the answers to your questions are inconsistent with your application information or uploaded attachments, you will be given zero points for the question.Knowingly misrepresenting the facts when submitting any information related to an application, examination, certification, appeal, or any other facet of the selection process will result in your disqualification from this application and future employment with the state of Iowa.

• Yes - I understand and agree.

• No

  02

  PLEASE READ CAREFULLY

Have you filed a registration statement pursuant to the federal Foreign Agents Registration Act of 1938, as amended, 22 U.S.C. §611 et seq?

• No - I have NOT filed a registration statement pursuant to the federal Foreign Agents Registration Act of 1938, as amended, 22 U.S.C. §611 et seq

• Yes - I HAVE filed a registration statement pursuant to the federal Foreign Agents Registration Act of 1938, as amended, 22 U.S.C. §611 et seq

  03

  How many years of full-time clerical work experience do you have?

• No experience

• Six months to less than one year of full-time clerical work experience

• One year or more of full-time clerical work experience

• Less than six months of full--time clerical work experience

  04

  How many months of COMBINED post high school course work in an accredited secretarial, business, or closely related curriculum AND full-time clerical work experience do you have?

• No full-time clerical work experience and specified education to a combined total of less than six months

• Six months to less than one year of the combined clerical work experience AND specified education

• One year or more of the combined full-time clerical work experience and specified education

  05

  How many months of full-time clerical work experience AND undergraduate course work do you have? 30 semester hours would equal 12 months' experience, 15 semester hours would equal 6 months' experience.

• No undergraduate course work/full-time clerical work experience to less than six months of the specified education and work experience

• Six months to less than one year of the combined specified education and full-time work experience

• One year or more of the required education and full time work experience

  06

  If you have completed the certification from the State of Iowa Administrative Assistant Certificate Program, how many months of full-time clerical work experience do you have?

• I do not have the Iowa Administrative Assistant Certificate

• No full-time clerical work experience to less than three months of full-time clerical work experience

• Three months to less than six months of full-time clerical work experience

• Six months or more of the required full-time clerical work experience

  07

  If you are a CURRENT employee for the State of Iowa (executive branch): Do you have current continuous experience in the state executive branch that includes permanent status (i.e., six months or more) as a Typist–Advanced?

• Yes

• No

• I am not a current State of Iowa employee.

  08

  Do you have a combination of one year of post high school education or full-time work clerical or closely related experience? 30 semester hours equals one year of experience.

• Yes - I have the one year of post high school education and/or work experience

• No - I do not have the one year of post high school education and/or work experience

  09

  Are you a current permanent State of Iowa employee (Executive Branch) with current continuous experience in the state executive branch that includes experience equal to eighteen months of work as Clerk, Clerk Advanced, Clerk Specialist, Accounting Clerk 1, 2 and 3, or Storekeeper 1, 2 and 3?

• Yes - I am a current State of Iowa employee and have experience of eighteen months in one of the classifications listed

• Not applicable - I am not a current State of Iowa employee

• I am a current State of Iowa employee but do not have the required time in the classifications identified

  10

  Do you have one year of full-time work experience in clerical or a closely related work area?

• Yes

• No

  Required Question

Agency

State of Iowa

Website

hhs.iowa.gov

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