Facilities Manager

Date Posted: Sep 9, 2024

Requisition ID: 449281

Location:

Crawfordsville, IN, US, 47933

Begin a fulfilling career with the State of Indiana by joining one of the largest employers in the state, offering a diverse range of opportunities across 60+ agencies. At the state, you'll find competitive compensation, a robust benefits package and a commitment to work-life balance. Most importantly, you'll have the chance to make a real and measurable impact on the lives of Hoosiers across Indiana.

At the State of Indiana, we don’t just talk about diversity and inclusion—we make it our goal to create a welcoming, accessible, and equitable workplace with a workforce that is representative of Indiana's population. As a proud equal opportunity employer, reasonable accommodations may be available to enable individuals with disabilities to complete the application and interview process as well as perform the essential functions of a role.

About the Indiana Department of Transportation:

The Indiana Department of Transportation (INDOT) provides a dynamic workplace that serves Indiana citizens, improves our state’s quality of life, and enhances its economic opportunity. INDOT has a number of innovative programs and projects, including Public-Private Partnerships, Green Initiatives, and cutting-edge uses of materials and assets. As part of the State of Indiana, INDOT offers a competitive total compensation package, as well as outstanding work/life balance. Whether you are an established professional in the transportation field or just starting your career, INDOT has exciting and challenging opportunities for you. 

Role Overview:

Items that you will be responsible for as a Facilities Manager are listed below.

Maintenance and Repair: Ensure all building systems are functioning efficiently, including HVAC, plumbing, electrical, and security systems.

Health and Safety: Ensure compliance with health, safety, and environmental regulations.

Vendor and Contractor Management: Negotiate contracts and manage relationships with suppliers, contractors, and service providers.

Budgeting and Cost Control: Forecast and manage the facilities budget and track expenses to look for opportunities to reduce costs.

Environmental and Sustainability Initiatives: Implement energy-saving and sustainability initiatives and monitor energy consumption and introduce efficiency improvements.

Security and Access Control: Ensure the building's security systems are functioning and manage access control systems.

Cleaning and Waste Management: Manage janitorial services and ensure cleanliness standards are maintained.

Inventory and Supplies Management: Monitor and control the inventory of supplies and equipment as well as timely ordering and replenishment of essential items.

Salary:

This position traditionally starts at an annual salary of $59,800.00. Salary for this position may be commensurate with education and job experience.

Location:

This position is located in INDOT’s Crawfordsville District.

A Day in the Life:

The essential elements of the job duties:

• Plan and/or delegate the short-term daily and weekly work schedules based on priorities and deadlines within established goals and objectives, project planning is normally for one to two years while capital planning is often done for a two - five-year period.

• Manage all maintenance-related and capital improvement activities within assigned facilities and grounds.

• Establish schedules and method for providing facility and maintenance services, identify resource needs and allocate resources accordingly.

• Assign and delegate work to subordinates, spot checking routine work and reviewing more complex or unusual projects.

• Maintain operational systems for monitoring and tracking work orders, preventative maintenance logs, safety reports, etc.

• Ensure all federal, state, and local rules, regulations, and standard trade practices related to quality standards are adhered to during the course of work activities; Make recommendations for changes and improvements to existing standards, policies and procedures.

• Regularly inspect property for safety and security concerns and ensure staff correctly wears and uses safety equipment and investigates accidents.

• Forecast and prepare maintenance operating budgets, ensures compliance with established budgetary parameters.

• Order, prepare specifications, and purchase supplies, equipment and contract work according to required purchasing and bidding procedures.

• Recruit, select, onboard, and train employees to ensure role responsibilities and expectations are clearly understood while providing opportunities to continue professional development.

• Set expectations, measure progress, provide ongoing feedback, and evaluate the performance of employees. Ensure work adheres to quality standards, deadlines, and proper procedures.

The job profile is not designed to cover or contain a comprehensive listing of activities, duties or responsibilities that are required of the employee. Other duties, responsibilities and activities may change or be assigned at any time with or without notice.

What You'll Need for Success:

You must meet the following requirements to be considered for employment:

• High School Diploma or High School Equivalent (HSE).

• Five (5) years’ experience in maintenance, construction, or related experience; Minimum two (2) years’ experience supervisory experience in these areas.

• 3-5 years of experience in facilities management or a similar role.

• Strong knowledge of building systems (HVAC, electrical, plumbing).

• Experience in budgeting, cost control, and contract negotiation.

• Be willing to travel with reasonable accommodation.

• Advanced knowledge of variety of trades related to installation, inspection, repair and maintenance of electrical, plumbing, and other related systems in all facility locations.

• Advanced knowledge of the tools, methods, practices, materials, and equipment used in the building and mechanical trades.

• Thorough knowledge of occupational hazards and corresponding safety precautions necessary for the safe performance of assigned duties.

• Thorough knowledge of and ability to understand and interpret detailed plans and specifications.

• Ability to make long-range plans, schedule preventative maintenance, and seasonal maintenance as well as prioritize routine and emergency repairs.

• Estimate repair and construction project costs.

• Ability to lead a multi-discipline team both as supervisor and in a technical capacity.

• Interpret and explain pertinent department policies and procedures.

• Ability to delegate work, set clear direction, and manage workflow.

• Ability to effectively give feedback, provide guidance or corrective action, coach, and develop employee skillsets.

Supervisory Responsibilities/Direct Reports:

This role may provide direct supervision for one or more staff members.

Benefits of Employment with the State of Indiana:

The State of Indiana offers a comprehensive benefit package for full-time employees which includes:

• Three (3) medical plan options (including RX coverage) as well as vision and dental plans

• Wellness Rewards Program: Complete wellness activities to earn gift card rewards

• Health savings account, which includes bi-weekly state contribution

• Flexible work scheduling options, including the potential for hybrid remote work for employees whose work may be performed outside state facilities

• Deferred compensation 457B account (similar to 401k plan) with employer match

• Two (2) fully-funded pension plan options

• A robust, comprehensive program of leave policies covering a variety of employee needs, including but not limited to:

• 150 hours of paid new parent leave

• Up to 15 hours of paid community service leave

• Combined 180 hours of paid vacation, personal, and sick leave time off

• 12 paid holidays, 14 on election years

• Education Reimbursement Program

• Group life insurance

• Referral Bonus program

• Employee assistance program that allows for covered behavioral health visits

• Qualified employer for the Public Service Loan Forgiveness Program

• Free Parking for most positions

• Free LinkedIn Learning access

  Equal Employment Opportunity:

  The State of Indiana is an Equal Opportunity Employer and is committed to recruiting, selecting, developing, and promoting employees based on individual ability and job performance. Our policy is to provide equal employment opportunity to all people in all aspects of employer-employee relations without discrimination because of race, color, creed, religion, sex, national origin, ancestry, age, sexual orientation, gender identity, physical or mental disability, or veteran status. We will comply with the spirit as well as the letter of all applicable state and federal laws.

  If you are a qualified individual with a disability and require reasonable accommodations to complete this application, you can request assistance by contacting the Indiana State Personnel Department at [email protected] .

  The State of Indiana has established a culture that welcomes equity, inclusion, and opportunity for all employees and applicants. We encourage you to apply if you feel you have the transferrable skills to be successful in this position and we look forward to reviewing your application.

  Current Employee? Click here (https://performancemanager8.successfactors.com/sf/careers/jobsearch?bplte_company=indianaoff) to apply.