APPLICATION INSTRUCTIONS:

• CURRENT PENN STATE EMPLOYEE (faculty, staff, technical service, or student), please login to Workday to complete the internal application process (https://pennstateoffice365.sharepoint.com/:b:/s/KnowledgeBaseArticlesSharing/EfiwgKReZ4VAjprFZPKWUm0Bq_sU3KzTmERfpryq0esPKQ) . Please do not apply here, apply internally through Workday.

• CURRENT PENN STATE STUDENT (not employed previously at the university) and seeking employment with Penn State, please login to Workday to complete the student application process. (https://pennstateoffice365.sharepoint.com/:b:/s/KnowledgeBaseArticlesSharing/Eeys15Xva4hFokHVtbP1eGIB5i1WFLc-J3k9KHgrFYZ7mg) Please do not apply here, apply internally through Workday.

• If you are NOT a current employee or student, please click “Apply” and complete the application process for external applicants (https://hr.psu.edu/sites/hr/files/Application_Process_for_External_Applications_Non-Penn_State_Employees_.pdf) .

  Approval of remote and hybrid work is not guaranteed regardless of work location. For additional information on remote work at Penn State, see Notice to Out of State Applicants (https://hr.psu.edu/current-employee/flexible-work-arrangements/out-of-state-notice?utm_source=workday&utm_medium=req&utm_campaign=Oct23&utm_id=out-of-state) .

JOB DESCRIPTION AND POSITION REQUIREMENTS:

The Office of Student Services and Engagement at Penn State Wilkes-Barre welcomes applications for the position of a part-time Administrative Support Assistant. The Administrative Support Assistant will be a detail-oriented and organized individual who will provide care and service to students as well as direct administrative and professional support to the Office of Student Services and Engagement which includes, athletics, counseling services, and student activities.

Job Duties

• Greet students, faculty, staff, and visitors; provide information and/or refer as appropriate; answer, review, screen and process telephone communications and mail; act on routine requests.

• Track and monitor budgets, gather information, and prepare fiscal reports as needed; may interact with vendors on quotes, invoicing and contracting for events.

• Process a high level of financial purchases and transactions in support of office operations, student organizations and student events including support for the Student Initiated Fee. Maintain credit card processes and reconciliation. These purchases require knowledge of University contracts, travel regulations, and financial policies.

• Generate, prepare, and maintain reports and spreadsheets, and authorize the processing of payments. Establish and maintain work unit files and databases.

• Perform tasks in Workday; onboarding partner for new hires including coaches, part-time associates, and student employees. Serve as timekeeper.

• Lead training and support the Office of Student Services and Engagement student employees with daily tasks, expectations, and scheduling/approving payroll hours.

• Arrange meetings; support coordination and planning of special events, conferences, and other functions (in purchasing, ordering, communicating events and event follow-up.)

• Coordinate travel arrangements, make reservations, and process reimbursements. Maintain inventory and order/purchase office supplies; arrange for equipment maintenance; process work orders.

• Provide, schedule, and maintain calendar of appointments, meetings, and travel itineraries for professional staff members in the Office of Student Services and Engagement.

• Determine office priorities and organization of the workflow for the department.

• Compose written communication and proofread documents, assist with the development, design, and production of office publications and webpages.

• May also assist the admissions and advising departments with similar administrative work as listed above.

• Other duties as assigned

This job requires that you operate a motor vehicle as a part of your job duties. A valid US driver’s license and successful completion of a motor vehicle records check will be required in addition to standard background checks.

The Pennsylvania State University is committed to and accountable for advancing diversity, equity, inclusion, and sustainability in all of its forms. We embrace individual uniqueness, foster a culture of inclusion that supports both broad and specific diversity initiatives, leverage the educational and institutional benefits of diversity in society and nature, and engage all individuals to help them thrive. We value inclusion as a core strength and an essential element of our public service mission.

CAMPUS SECURITY CRIME STATISTICS:

Pursuant to the Jeanne Clery Disclosure of Campus Security Policy and Campus Crime Statistics Act and the Pennsylvania Act of 1988, Penn State publishes a combined Annual Security and Annual Fire Safety Report (ASR). The ASR includes crime statistics and institutional policies concerning campus security, such as those concerning alcohol and drug use, crime prevention, the reporting of crimes, sexual assault, and other matters. The ASR is available for review here (https://police.psu.edu/annual-security-reports) .

Employment with the University will require successful completion of background check(s) in accordance with University policies.

EEO IS THE LAW

Penn State is an equal opportunity, affirmative action employer, and is committed to providing employment opportunities to all qualified applicants without regard to race, color, religion, age, sex, sexual orientation, gender identity, national origin, disability or protected veteran status. If you are unable to use our online application process due to an impairment or disability, please contact 814-865-1473.

Federal Contractors Labor Law Poster (https://affirmativeaction.psu.edu/files/2022/01/Federal-Contractors-Labor-Law-Poster.pdf)

PA State Labor Law Poster

Affirmative Action (https://policy.psu.edu/policies/hr11)

Penn State Policies

Copyright Information (https://www.psu.edu/copyright-information)

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