Job Description:

Accounts Receivable Specialists provide administrative and bookkeeping support and streamline their financial recordkeeping. They oversee managing all communications relating to invoices. They maintain knowledge of company bookkeeping policies, audit customer databases, organize invoices and begin the collections process for client accounts with past-due balances. Accounts Receivable Specialists also process and record any unique billing situations that fall outside of regular operations.

RECORD KEEPING:

 Organized and maintained customers’ files.

 Maintain bookkeeping in Aspire and spreadsheets related to customer contact information, updating information as needed.

 Researched and gathered necessary information for completion of invoices.

 Process email requests.

 Process COI request.

 Process Lien Waivers request.

 Process W9 request.

 Banking forms (ACH and credit cards).

 Answer questions and handle complaints from customers regarding bills.

INVOICING:

 Process invoices as needed and customer invoice downloads from ERP systems as requested.

 Deliver invoices to customers through various channels (mail, e-mail, portal, etc.) (daily/weekly/monthly/yearly)

 Issue customer account statements whenever requested.

 Process miscellaneous invoices (including returned checks).

 Process credit memos.

CASH APPLICATIONS:

 Receive and accurately apply payments through various methods (checks, ACH, credit card payments, etc.) after checking for credibility.

 Update accounting records (notes) with new payments, balances, customer information etc.

COLLECTIONS:

 Manage account balances to discover outstanding debts or other inconsistencies.

 Initiate late payment communication to customers via email and/or phone.

 Communicate with former clients and customers to request payment and arrange payment plans.

 Follow-up on outstanding payments and answering customer queries.

OTHER DUTIES AND RESPONSIBILITES:

 Reconcile accounts and resolve inconsistencies.

 Assisted with month-end closing process as needed.

 Report on activity to upper management.

 Projects as needed.

Skills:

Accounts receivable, Cash application, Collection, Invoicing, Accounting, Reconciliation, Data entry, Receivables, Accounts payable, Aging report, Analysis, Collections accounts receivable, payment posting, billing collections, credit research, credit, bookkeeping, lien release, construction accounting

Top Skills Details:

Accounts receivable,Cash application

Additional Skills & Qualifications:

3-5 years of Accounts Receivable experience

Cash Applications, Invoicing / Billing, Collections

Researching credits

Basic Excel (spreadsheets / data entry)

Software: NetSuite (not required)

Experience Level:

Intermediate Level

About Aston Carter:

Aston Carter provides world-class corporate talent solutions to thousands of clients across the globe. Specialized in accounting, finance, human resources, talent acquisition, procurement, supply chain and select administrative professions, we extend the capabilities of industry-leading companies. We draw on our deep recruiting expertise and expansive network to meet the evolving needs of our clients and talent community with agility and excellence. With offices across the U.S., Canada, Asia Pacific and Europe, Aston Carter serves many of the Fortune 500. We are proud to be a ClearlyRated Best of Staffing® double diamond winner for both client and talent service.

Diversity, Equity & Inclusion

At Aston Carter, diversity and inclusion are a bridge towards the equity and success of our people. DE&I are embedded into our culture through:

• Hiring diverse talent

• Maintaining an inclusive environment through persistent self-reflection

• Building a culture of care, engagement, and recognition with clear outcomes

• Ensuring growth opportunities for our people

The company is an equal opportunity employer and will consider all applications without regard to race, sex, age, color, religion, national origin, veteran status, disability, sexual orientation, gender identity, genetic information or any characteristic protected by law.

If you would like to request a reasonable accommodation, such as the modification or adjustment of the job application process or interviewing process due to a disability, please email astoncarteraccommodation@astoncarter.com (%20astoncarteraccommodation@astoncarter.com) for other accommodation options.