Overview

As we celebrate our Centennial year, we invite you to join us in shaping the next century of impact. Be a relentless force for a world of longer, healthier lives as we remain devoted to a future of health and hope for everyone, everywhere. At the American Heart Association, your contribution matters, and so does your career.

The American Heart Association has an excellent opportunity for a Program Coordinator, Awardee Services in our National Center office located in Dallas, TX . (Hybrid work schedule)

(This position is a 6 month minimum, Fixed -term position)

The Program Coordinator provides administrative and technical support services in the Association's research awards process and day-to-day management services for investigator and their institutional grants and fiscal officers. You would conduct data quality reviews for the team and assist customers in understanding and interpreting the Association's policies and procedures to ensure compliance on awards.

The Association offers many resources to help you maintain work-life harmonization through your changing needs and life situations. To help you be successful, you will have access to Heart U, our award-winning corporate university, as well as additional training and support, locally.

#TheAHALife is our company culture, our way of life, reflecting our diversity, equity & inclusion, our focus on work-life harmonization and our Guiding Values. Discover why you will Be Seen. Be Heard. Be Valued™ at the American Heart Association by following us on LinkedIn, Instagram, Facebook, X (formerly Twitter), and at heart.jobs.

Responsibilities

• Manages notification to research applicants and institutions

• Manages contract agreements for awarded projects

• Manages award activation process (collecting forms and resolving concerns)

• Supervises awards for compliance with American Heart Association policies and procedures

• Manages active awards, change requests and related inquiries

• Manages award payment process

• Reviews annual financial reports for compliance with policies

• Monitors annual scientific report submissions

• Manage/coordinate record retention of award agreements and payment information

• Provides information and consultation to all customer groups (awardees, institutional personnel, and sponsors)

• Data Quality Reviews to evaluate the accuracy of information and payments for transferring and terminating awards and documents findings to management

• Supports annual institutional audit

• Assist management with special projects as needed/assigned.

Here are some of the preferred skills we are looking for:

Qualifications

• High School Diploma or GED

• Minimum two (2) years of related experience required

• Strong customer service and organizational skills

• Ability to communicate information accurately and effectively to diverse audiences

• Experience working with databases and electronic reporting tools

• Strong attention to detail

• Strong computer skills (Word, Pwr Point, Excel.)

Preferred Qualifications:

• Bachelor's Degree

Compensation & Benefits

The American Heart Association invests in its people. Here are the main components of our total rewards package. Visit Rewards & Benefits to see more details.

• Compensation – Our goal is to ensure you have a competitive base salary. That’s why we regularly review the market value of jobs and make adjustments, as needed.

• Performance and Recognition – You are rewarded for achieving success by merit increases and incentive programs, based on the type of position.

• Benefits – We offer a wide array of benefits including medical, dental, vision, disability, and life insurance, along with a robust retirement program that includes an employer match and automatic contribution. As a mark of our commitment to employee well-being, we also offer an employee assistance program, employee wellness program and telemedicine, and medical consultation.

• Professional Development – You can join one of our many Employee Resource Groups (ERG) or be a mentor/mentee in our professional mentoring program. HeartU is the Association’s national online university, with more than 100,000 resources designed to meet your needs and busy schedule.

• Work-Life Harmonization – The Association offers Paid Time Off (PTO) at a minimum of 16 days per year for new employees. The number of days will increase based on seniority level. You will also have a total of 12 paid holidays off each year, which includes several days off at the end of the year.

• Tuition Assistance - We support the career development of all employees. This program provides financial assistance to employees who wish to further their education and career in relation to their current duties and responsibilities, or for potential future positions in the organization.

The American Heart Association’s 2028 Goal: Building on over 100 years of trusted leadership in cardiovascular and brain health, by 2028 the AHA will drive breakthroughs and implement proven solutions in science, policy, and care for healthier people and communities. The greatest discoveries in health must reach everyone where they are.

At American Heart Association | American Stroke Association, our mission is to be a relentless force for a world of longer, healthier lives, regardless of race, ethnicity, gender, gender identity, religion, age, language, sexual orientation, national origin and physical or cognitive abilities. We're committed to ensuring our workforce, workplace culture and mission have a shared impact across a diverse set of backgrounds.

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Posted Date 4 weeks ago (8/15/2024 3:47 PM)

Requisition ID 2024-13559

Job Category Administrative Support

Position Type Full Time