Job Information
Tri-City Electric Project Service Coordinator in Davenport, Iowa
Tri-City Fire Protection is currently seeking a Project Service Coordinator for an immediate opening in Davenport, IA. The Project Service Coordinator provides administrative and technical support for construction projects.
Responsibilities include but are not limited to:
Maintain integrity of data, reports, updating files and reporting weekly to managers on current projects
Administrative support for managers and service staff
Develop rapport building positive relationships with customers and field staff
Assist in putting together preliminary draft responses, quote inquiries for services and inspections
Maintain accuracy within the CRM software by updating contact information and building specifications as needed
Provide support in pulling permits, as needed, from various municipal entities
Distribute purchase orders to the team
Maintain job set up, and work order creations, creating job folders for the service departments
Contract routing to Estimator, PM and General Counsel, gathering required documents and return to customer/contractor in timely manner
Issue subcontract agreements to subs as needed
Maintain & coordinate daily schedule for multiple service technicians to complete periodic inspections & maintenance. Coordination will be directly with customers, and Foreman in the field
Strategically rearrange previously scheduled work, under pressure, as emergency service calls arise
Maintain internal logs for periodic inspection tracking
Track & submit inspection reports to various compliance portals such as Compliance Engine & BSI Online, or others as required
Credit card reconciliation
Create & distribute daily Time & Material invoices, and monthly progress billings.
Disburse invoicing & reports to customers for payment via e-mail and customer portals, including lien waivers
Coordinate & execute weekly internal meetings with PMs, track job status & manpower availability
Tracking & renewal of service technician licenses and company inspection licenses
Qualifications:
Hight school diploma, some college
Minimum of 5 years project coordination experience and/or equivalent combination of education and experience
Candidates must possess strong attention to detail, a focus on accuracy, solid communication skills, positive initiative and judgement, the ability to problem solve and meet deadlines and the ability to multitask with tact and consideration.
All job offers are contingent upon successful completion of a drug screen and reference check. Tri-City Fire Protection is an equal opportunity employer.