Senior Administrative Assistant

PART TIME

All the benefits and perks you need for you and your family:

• Benefits from Day One

• Paid Days Off from Day One

• Student Loan Repayment Program

• Career Development

• Whole Person Wellbeing Resources

• Mental Health Resources and Support

Our promise to you:

Joining AdventHealth is about being part of something bigger. It’s about belonging to a community that believes in the wholeness of each person, and serves to uplift others in body, mind and spirit. AdventHealth is a place where you can thrive professionally, and grow spiritually, by Extending the Healing Ministry of Christ. Where you will be valued for who you are and the unique experiences you bring to our purpose-minded team. All while understanding that together we are even better.

Schedule: Part Time

Location: AdventHealth Daytona Beach Reflections Building

770 W Granada Boulevard Ormond Beach, FL 32174

The role you’ll contribute:

Performs administrative duties and tasks for the Director and/or Medical Director, Managers and various members of the department leadership team. Develops, maintains, & organizes departments’ files, records, and data. Runs reports, queries, and spreadsheets and transmits data to appropriate personnel. Handles department reception functions, telephone calls, manages visitors to department. Works under general supervision and consults Department Director only when presented with complex problems.

The value you’ll bring to the team:

• Maintains the Director and Manager schedules and calendars

• Responsible for Human Resource/timekeeping duties for department

• Ensures that salaried/exempt employees submit their time in a timely manner. Ensures that all timekeeping record changes (Timesheet Correction Forms) are entered.

• Maintains department call and PDO schedules, processes timely.

• Coordinates applicants for interviews. Process personnel forms as needed.

• Maintains department employee files, licenses and competencies.

• Contributes to the smooth operation of the Department by performing other related duties as assigned but not limited to the following:

• Participates in hospital/department activities and serves as committee member when assigned

• Handles a variety of documentation for the Medical Director, Director and/or Managers

• Maintains the confidentiality of all files, data and information.Demonstrates a clear understanding of the appropriateness of confidentiality related to each situation.

• Is proficient in the use of Microsoft Word, Outlook, Excel, Visio, PowerPoint and various system software programs. Able to prepare, maintain and update spreadsheets, charts and/or graphs of information for presentations or tracking of information.

• Other duties as assigned.

The expertise and experiences you’ll need to succeed :

Minimum qualifications :

• High school diploma

• 3 to 5 years administrative assistant experience

This facility is an equal opportunity employer and complies with federal, state and local anti-discrimination laws, regulations and ordinances. The salary range reflects the anticipated base pay range for this position. Individual compensation is determined based on skills, experience and other relevant factors within this pay range. The minimums and maximums for each position may vary based on geographical location.

Category: Administrative

Organization: AdventHealth Daytona Beach

Schedule: Part-time

Shift: 1 - Day

Req ID: 24041155

We are an equal opportunity employer and do not tolerate discrimination based on race, color, creed, religion, national origin, sex, marital status, age or disability/handicap with respect to recruitment, selection, placement, promotion, wages, benefits and other terms and conditions of employment.