Executive Assistant to the Deputy Chief of Staff

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Executive Assistant to the Deputy Chief of Staff

Salary

$55,000.00 - $60,000.00 Annually

Location

Denver, CO

Job Type

Full Time

Job Number

EAA-ExecAssist-HP12.18.24

Department

Office of the Governor

Opening Date

12/19/2024

Closing Date

Continuous

FLSA

Determined by Position

Primary Physical Work Address

200 E Colfax Ave Denver, CO 80203

FLSA Status

Exempt; position is not eligible for overtime compensation.

Department Contact Information

gov_hr@state.co.us

Type of Announcement

This announcement is not governed by the selection processes of the classified personnel system. Applications will be considered from residents and non-residents of Colorado.

How To Apply

Please submit an online application for this position at https://www.governmentjobs.com/careers/colorado. Reach out to the Department Contact to apply using a paper application, including any supplemental questions. Failure to submit a complete and timely application may result in the rejection of your application. Applicants are responsible for ensuring that application materials are received by the appropriate Human Resources office before the closing date and time listed.

• Description

• Benefits

• Questions

Department Information

Love Colorado? There is no better way to define your future and build your career than to work for the State of Colorado.

Finding Your Purpose

When you work for the State of Colorado, you're working to improve your community, impact the lives of those around you, and ensure that our shared natural resources will be available for generations to come.

Finding Your Passion

Each position makes a difference by helping people, enhancing our livelihood and making Colorado a better place to live. Learn more about the mission of each of our Departments and Institutions (https://co.colorado.gov/contacts-search?field_state_agency=All&field_county=All&field_keywords=) and the unique roles they serve!

Commitment to You

The State of Colorado believes that equity, diversity, and inclusion drive our success, and our departments encourage candidates from all identities, backgrounds, and abilities to apply. See what current state employees have to say about Equity, Diversity and Inclusion. (https://youtu.be/eAPo-IRsOZU)

Department Information

Colorado Governor Jared Polis is committed to building a Colorado For All, a place where everyone has an opportunity to succeed and live the Colorado way of life. Governor Polis is focused on lowering health care costs for hardworking Coloradans, transitioning the state to renewable energy sources, ensuring every Colorado child gets a quality education, making housing more affordable and available, improving public safety, and building an economy that works for everyone. The Office of the Governor's staff includes budgeting, communications and outreach, legal counsel, legislative liaison, operations, policy and research, and scheduling.

Mission of Governor’s Office of Operations:

To empower state agencies to deliver on the administration’s core policy priorities, while addressing urgent operational challenges and constantly improving performance. For more information about the Operations team, visit our website here: https://operations.colorado.gov/ .

Description of Job

Please note: We will begin the review of applications on January 6, 2025 and continue until a finalist is identified.

Position Title: Executive Assistant to the Deputy Chief of Staff

FLSA Status: Exempt

Organizational Relationships: This position reports to the Deputy Chief of Staff and is part of the Governor’s Office. This position does not have supervisory responsibility.

Expected Annual Travel: None

Department: Chief of Staff

Summary of Functions : This position is responsible for administrative support, special projects and event coordination for the Deputy Chief of Staff. Duties include but are not limited to: scheduling appointments, meetings and events for Deputy Chief of Staff; assisting in daily responsibilities, fielding and directing inquiries, creating briefing material, organizing and tracking paperwork and travel authorization forms, coordinating both domestic and international travel, and acting as a liaison between departments, assisting with some management and daily operations at the Governor’s Mansion, and helping with special projects. The Deputy Chief of Staff is responsible for all internal operations within the Governor’s Office including internal office processes and systems, accounting and budgeting, community engagement, correspondence and constituent services, front office operations, scheduling and the management of Governor’s Residence.

Essential Duties and Responsibilities:

• Scheduling appointments/meetings/events/travel details for the Deputy Chief of Staff

• Assisting Deputy Chief of Staff in daily responsibilities and projects

• Organizing and tracking digital files and shared drives, specifically travel requests and budget approvals coming through the Governor's Office

• Assisting in planning and coordinating all internal events at the Governor’s Residence, including strategic retreats and the annual holiday parties

• Assisting with daily operations and management of the Governor’s Residence

• Assist with DCOS on maintenance and restoration projects that may arise within Capitol Complex

• Ensures accessibility of all external disseminated documents or website postings

• Spearhead Governor’s Office employee engagement

• Special projects as needed

Minimum Qualifications, Substitutions, Conditions of Employment & Appeal Rights

Minimum Qualifications:

• Two years of relevant work experience

  Required Competencies:

• Exceptional organizational skills

• Excellent customer service and interpersonal skills

• Ability to maintain discretion regarding confidential information

• Ability to multi task and juggle multiple competing interests at once

  Preferred Competencies:

• Experience in events management and execution

• Experience with scheduling and calendar management

  Conditions of Employment: Applicants must pass a thorough background check prior to employment and reside in Colorado once employed.

Supplemental Information

Supplemental Information

To Apply:

A cover letter and resume must be submitted with the application for consideration. Your cover letter and resume must provide sufficient detail about your background and experience to allow the screening panel to properly assess your experience in the required elements, including your experience and achievements.

The State of Colorado/Office of the Governor offers a generous benefits package including:

• Annual leave accrued at 13.33 hours per month (4 weeks a year)

• Sick leave accrued at 6.66 hours a month (10 days a year)

• 12 paid holidays per year

• Medical and dental plans

• State paid life insurance policy of $50,000

• Choice of 2 retirement plans

• 401K and 457 plans

• State paid Short Term Disability coverage

• Additional optional life and disability plans

• Credit Union Membership

• RTD pass

• Training and professional development

  To learn more about State of Colorado benefits visit: https://www.colorado.gov/dhr/benefits .

  Equity, Diversity and Inclusion

  The State of Colorado believes that equity, diversity, and inclusion drive our success, and we encourage candidates from all identities, backgrounds, and abilities to apply. The State of Colorado is an equal opportunity employer committed to building inclusive, innovative work environments with employees who reflect our communities and enthusiastically serve them. Therefore, in all aspects of the employment process, we provide employment opportunities to all qualified applicants without regard to race, color, religion, sex, disability, age, sexual orientation, gender identity or expression, pregnancy, medical condition related to pregnancy, creed, ancestry, national origin, marital status, genetic information, or military status (with preference given to military veterans), or any other protected status in accordance with applicable law.

  ADAAA Accommodations

  The Office of the Governor is committed to the full inclusion of all qualified individuals. As part of this commitment, our agency will assist individuals who have a disability with any reasonable accommodation requests related to employment, including completing the application process, interviewing, completing any pre-employment testing, participating in the employee selection process, and/or to perform essential job functions where the requested accommodation does not impose an undue hardship. If you have a disability and require reasonable accommodation to ensure you have a positive experience applying or interviewing for this position, please direct your inquiries to our ADAAA Staffing Coordinator (the Director of Human Resources) at gov_hr@state.co.us.

  Please submit an online application for this position at https://www.governmentjobs.com/careers/colorado. Reach out to the Department Contact to apply using a paper application, including any supplemental questions. Failure to submit a complete and timely application may result in the rejection of your application. Applicants are responsible for ensuring that application materials are received by the appropriate Human Resources office before the closing date and time listed.

Please note that each agency's contact information is different; therefore, we encourage all applicants to view the full, official job announcement which includes contact information and class title. Select the job you wish to view, then click on the "Print" icon.

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Please confirm that you have submitted a resume and cover letter to be considered for this position.

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• No

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Agency

State of Colorado

Address

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Website

https://careers.colorado.gov/

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