Executive Assistant to the Lt. Governor/ Chief of Staff

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Executive Assistant to the Lt. Governor/ Chief of Staff

Salary

$2,115.38 - $2,346.15 Biweekly

Location

Denver, CO

Job Type

Full Time

Job Number

EBAEALTGOV_06.26.24ESW

Department

Office of the Governor

Division

Office of the Lieutenant Governor

Opening Date

06/26/2024

Closing Date

7/9/2024 9:00 AM Mountain

FLSA

Determined by Position

Primary Physical Work Address

200 East Colfax Avenue, Denver, CO 802033

Hiring Pay Rate

Salary range: $55,000 - $61,000 annually

FLSA Status

Exempt; position is not eligible for overtime compensation.

Department Contact Information

Human Resources gov_hr@state.co.us

Type of Announcement

This announcement is not governed by the selection processes of the classified personnel system. Applications will be considered from residents and non-residents of Colorado.

How To Apply

Please submit an online application for this position at https://www.governmentjobs.com/careers/colorado. Reach out to the Department Contact to apply using a paper application, including any supplemental questions. Failure to submit a complete and timely application may result in the rejection of your application. Applicants are responsible for ensuring that application materials are received by the appropriate Human Resources office before the closing date and time listed.

• Description

• Benefits

• Questions

Department Information

Love Colorado? There is no better way to define your future and build your career than to work for the State of Colorado.

Finding Your Purpose

When you work for the State of Colorado, you're working to improve your community, impact the lives of those around you, and ensure that our shared natural resources will be available for generations to come.

Finding Your Passion

Each position makes a difference by helping people, enhancing our livelihood and making Colorado a better place to live. Learn more about the mission of each of our Departments and Institutions and the unique roles they serve!

Commitment to You

The State of Colorado believes that equity, diversity, and inclusion drive our success, and our departments encourage candidates from all identities, backgrounds, and abilities to apply. See what current state employees have to say about Equity, Diversity and Inclusion.

Lt. Gov’s Office

Lt. Governor Dianne Primavera serves as the second highest ranking elected or appointed official in the executive branch of the State of Colorado. The Office of the Lt. Governor works closely with the Office of the Governor to ensure the effective implementation of the Polis-Primavera Administration’s priorities. The Office of the Lt. Governor leads a broad portfolio of programs, including Aerospace and Defense, the Colorado Commission of Indian Affairs, the Colorado Disability Funding Committee and Disability Policy, the Office of eHealth Innovation, the Office of Saving People Money on Health Care, and Serve Colorado.

Description of Job

Department: Office of the Lt. Governor

Position Title: Executive Assistant and to the Lt. Governor/ Chief of Staff

Salary range: $55,000 - $61,000 annually

FLSA Status: Exempt (not eligible for overtime)

Summary of Functions : This position has responsibility for providing administrative support to the Lt. Governor and the Lt. Governor’s Chief of Staff (COS). Duties include ensuring the Lt. Governor and COS’s daily scheduling requirements are met, providing ongoing administrative support to the Lt. Governor and COS, making travel arrangements, preparing required reports, drafting correspondence, staffing Lt. Governor at events, helping organize official events for the Office of the Lt. Governor, managing office priorities, supporting the Office of the Lt. Governor programs, developing and implementing internal office processes, and other duties as assigned. .

Essential Duties and Responsibilities:

• Perform administrative tasks in support of the Office of the Lt. Governor. Duties include welcoming visitors, reviewing correspondence, managing the Lt. Governor and Chief of Staff’s schedule, preparing written documents and materials, gathering reports, maintaining records, drafting correspondence and assisting with organizing work assignments with other office staff.

• Organizing and tracking paperwork, specifically scheduling and constituent requests coming through the Office of the Lt. Governor

• Support constituent affairs for the Office of the Lt. Governor and programs

• Provide staffing and advance work for the Lt. Governor at official events

• Coordinate travel arrangements for Lt. Governor and COS

• Maintain the Lt. Governor’s contacts

• Manage and streamlining calendar appointments/meetings/events/travel details and materials for both the Lt. Governor and COS

• Ensure the Lt. Governor’s schedule is finalized and all necessary documentation and memos are prepared

• Draft memos and other meeting materials for the Lt. Governor and COS

• Compose correspondence, reports, and other material

• Work with the Lt. Governor’s Deputy Chief of Staff (DCOS) to establish and implement office procedures

• Schedule phone calls and meetings

• Maintain electronic records

• Act as a floor warden and help ensure the safety of the people in their designated area during evacuations or emergencies.

• Coordinate special projects

• Manage office projects and priorities in coordination with the DCOS

• Other duties as assigned

  Essential Skills

• High level of professionalism in all written, and oral communications.

• Perfected organizational skills and time management.

• Experience displaying independent problem-solving.

• Ability to quickly learn and master Google Suite.

• Ability to work with high levels of confidentiality and discretion.

• Excellent customer service skills.

  Organizational Relationships: This position reports to the Lt. Governor’s Deputy Chief of Staff and is part of the Office of the Lt. Governor. This position does not have supervisory responsibility.

  Expected Annual Travel: In-state, as needed for official events. Potential out of state travel.

Minimum Qualifications, Substitutions, Conditions of Employment & Appeal Rights

Education/Experience: Two or more years work experience. Must possess exceptional organizational and customer service skills and the ability to maintain confidential information as well as acute attention to detail. Exemplary written and oral communication skills. Demonstrated ability to interact with a broad array of partners and stakeholders, including elected officials, Cabinet officials, state agency personnel, community partners.

Supplemental Information

To Apply:

A cover letter and resume must be submitted with the application for consideration. Your cover letter and resume must provide sufficient detail about your background and experience to allow the screening panel to properly assess your experience in the required elements, including your experience and achievements.

The State of Colorado/Office of the Governor offers a generous benefits package including:

• Medical, dental and vision plan coverage - including extensive prescription drug coverage (many preventive medications covered at no cost)*

• Health Savings Account (with state contribution) when electing HDHP medical coverage*

• Wellness programs - participation can reduce employee premiums*

• Short-term and optional long-term disability coverage*

• Life and Accidental Death/Dismemberment Insurance*

• Flexible Spending Accounts (FSAs)*

• Family Medical Leave Act (FMLA) (https://dhr.colorado.gov/state-employees/time-off-leave/family-medical-leave-act-fmla) job protection and State of Colorado Paid Family Medical Leave (PFML)

• 11 Paid Holidays (https://dhr.colorado.gov/state-employees/time-off-leave)

• Office of the Governor - annual leave accrues at 13.33 hours per month with a maximum of 240 hours; sick leave accrues at 6.66 hours per month with a maximum of 360 hours.

• Welcome Aboard Program - July 1, 2023.pdf (https://drive.google.com/file/d/1ecipGuhPFuTDU9lhtwnalqBZQQMqOP1-/view)

• Retirement benefits** - including PERA Defined Benefit Plan or PERA Defined Contribution Plan, plus optional 401(k) and 457 plans - https://www.copera.org/

• Hybrid work arrangements

• Variety of discounts on services and products available through the State of Colorado's Work-Life Discount Program

• Training and professional development opportunities, including reduced college tuition through CSU Global (https://csuglobal.edu/) ( contact CSU Global for latest offerings ).

• Access to the Colorado State Employee Assistance Program (CSEAP): offers confidential mental health counseling, professional coaching, employee mediation, 24/7 crisis support.

• Free RTD EcoPass (https://www.rtd-denver.com/fares-passes/ecopass) to all eligible State Employees.

• Credit Union of Colorado (https://www.cuofco.org/credit-union-colorado-membership-eligibility) Membership Eligibility.

  *To learn more about State of Colorado benefits, please visit the state’s benefits portal: https://www.colorado.gov/dhr/benefits .

  **For information on mandatory employee salary deferral (in lieu of contribution to Social Security), see COPERA for details: https://www.copera.org/member-contribution-rates

  Equity, Diversity and Inclusion

  The State of Colorado believes that equity, diversity, and inclusion drive our success, and we encourage candidates from all identities, backgrounds, and abilities to apply. The State of Colorado is an equal opportunity employer committed to building inclusive, innovative work environments with employees who reflect our communities and enthusiastically serve them. Therefore, in all aspects of the employment process, we provide employment opportunities to all qualified applicants without regard to race, color, religion, sex, disability, age, sexual orientation, gender identity or expression, pregnancy, medical condition related to pregnancy, creed, ancestry, national origin, marital status, genetic information, or military status (with preference given to military veterans), or any other protected status in accordance with applicable law.

  ADAAA Accommodations

  The Office of the Governor is committed to the full inclusion of all qualified individuals. As part of this commitment, our agency will assist individuals who have a disability with any reasonable accommodation requests related to employment, including completing the application process, interviewing, completing any pre-employment testing, participating in the employee selection process, and/or to perform essential job functions where the requested accommodation does not impose an undue hardship. If you have a disability and require reasonable accommodation to ensure you have a positive experience applying or interviewing for this position, please direct your inquiries to our ADAAA Staffing Coordinator (the Director of Human Resources) at gov_hr@state.co.us.

  Conditions of Employment

  Applicants must pass a thorough background check prior to employment.

Please note that each agency's contact information is different; therefore, we encourage all applicants to view the full, official job announcement which includes contact information and class title. Select the job you wish to view, then click on the "Print" icon.

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State of Colorado

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