Payroll and Timekeeping Trainer

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Payroll and Timekeeping Trainer

Salary

$4,809.00 - $6,252.00 Monthly

Location

Denver, CO

Job Type

Full Time

Job Number

IHA 06373 9/5/2024

Department

Colorado Department of Human Services

Division

CFO - Accounting

Opening Date

09/05/2024

Closing Date

9/22/2024 11:59 PM Mountain

FLSA

Determined by Position

Type of Announcement

This position is open only to Colorado state residents.

Primary Physical Work Address

3814 W Princeton Cir. Denver, CO

FLSA Status

Exempt; position is not eligible for overtime compensation.

Department Contact Information

melissa.baca@state.co.us

How To Apply

Please submit an online application for this position at https://www.governmentjobs.com/careers/colorado. Reach out to the Department Contact to apply using a paper application, including any supplemental questions. Failure to submit a complete and timely application may result in the rejection of your application. Applicants are responsible for ensuring that application materials are received by the appropriate Human Resources office before the closing date and time listed.

• Description

• Benefits

• Questions

Department Information

This position is open to current Colorado residents only.

Most State of Colorado employees are eligible for a great benefit package! Please see the Supplemental Information section below for details! (https://dhr.colorado.gov/state-employees/state-of-colorado-employee-benefits)

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CDHSCareers

Description of Job

About This Unit:

This unit exists to support the Human Services system by managing departmental financial operations and resources, to accomplish effectively and efficiently the fiscal and accounting functions related to the diverse programs within the Department of Human Services, to provide fiscal support related to sources and uses of funds to program and budget management, to provide timely and accurate financial data and reports in compliance with Generally Accepted Accounting Principles (GAAP), Governmental Accounting Standards Board (GASB) statements, Federal regulations, and State fiscal rules and accounting controls.

The Timekeeping/Payroll office is responsible for the accurate and timely collection and reporting of hours worked and leave taken by Department employees in accordance with the Federal Fair Labor Standards Act, Family Medical Leave Act, and State Personnel Rules. This unit serves over 5,200 employees in eleven agencies (DHS, Grand Junction, Pueblo and Wheat Ridge Regional Centers, Colorado Mental Health Institute at Ft. Logan and at Pueblo, Division of Youth Services, and Fitzsimons, Rifle, Homelake and Florence Veterans Community Living Centers) that are located in the state and provides payroll and timekeeping functions for the entire Department. This unit is also responsible for supporting the Cost Accounting unit with recording, classifying, verifying and reporting for agencies and programs within CDHS. Employees in this unit will be in contact with all agency employees of varying ages and backgrounds, and as contact is maintained with employees, there will also be contact with the developmentally disabled and mentally ill clients and patients.

About This Position:

Payroll and Timekeeping Training for all CDHS Staff

• Develop a course listing of payroll and timekeeping training classes that are offered.

• Develop training materials, plans, agendas and guides for each in person training class offered.

• Create and revise training modules for payroll and timekeeping training sessions as necessary for all users to be available in the LMS system.

• Create and revise information sheets/job aides for payroll and timekeeping for all users to be available in the LMS system and on payroll and time keeping pages such as the intranet.

• Develop (material, schedule and logistics) online web based in person led trainings.

• Develop in person training schedule for all facilities, with at least quarterly listings of offerings.

• Develop and maintain requirements for all user levels of pertaining to the Payroll and Timekeeping systems, process, procedures and requirements.

• Maintain, track, report and follow up on training requirements by employee.

• Develop and provide training on the standards of the department and system uses/changes to CDHS payroll staff (CDHS, State and Federal) to include training agenda’s, resource locations and end user resource understanding.

• Revise and maintain the KRONOS Access Request Form, additional timekeeping forms, and the instruction page for each

• Maintain all training sessions sign up listings and completion certifications in Cornerstone (LMS).

• Manage all technical needs for training including computer lab reservations, GoTo meeting schedules and conference lines.

• Troubleshoot and address all issues for end users as reported in training classes or materials.

• Develop and maintain KRONOS and payroll materials required by Human Resources for NEO online and for the intranet.

• Review all content changes with the payroll and timekeeping manager or assistant manager for approval

Payroll and Timekeeping Training/Central Time Management

• Train Payroll and Timekeeping staff on entry of all new hires for the facilities assigned in Kronos. Once employees are in the payroll system create the Kronos people record, enters pre-hire and NEO, enters W-4 and direct deposit information in payroll system and give employee’s digital folder to payroll officer.

• Once notified of termination/resignation/retirement of an employee for the facilities assigned confirms that Kronos is accurate and complete and completes the timekeeping sections of the Terminated Employee Checklist. Saves all pages of Terminated Employee Checklist and signs as Timekeeper and saves completed employee’s digital folder and notifies payroll officer to process final payment.

• Train Payroll and Timekeeping staff on the processing of the biweekly and/or monthly Kronos closing for assigned facilities’ employees.

• Training on cost accounting template updates for biweekly and/or monthly employees for the assigned facilities.

• Regular training on entry of all FML, STD and Injury Leave for assigned facilities’ biweekly and/or monthly employees forecasting leave usage for FML and Injury Leave while coordinating with benefits, employee’s supervisor and/or editor.

• Training on entry of all Kronos information form changes, missed punches and late leave slips for assigned facilities’ employees.

• Instruction on reviewing all Kronos entries for biweekly and/or monthly employees in the assigned facilities as their pay is completely generated by Kronos.

• Training on analysis of biweekly and/or monthly employee work and leave time to ensure work hours, overtime, shift time and leave taken are recorded timely and accurately.

• Complete each biweekly and/or monthly payroll reconciliation for the biweekly and/or monthly employees in the facilities assigned, pulling direct deposits as needed to avoid overpayment.

• Training on maintenance required payroll reports for payroll unit and program accountants.

CDHS Intranet Maintenance and Payroll Calendar Maintenance

• Maintain and regular maintenance of Payroll and Timekeeping CDHS Intranet page

• Update CDHS Intranet Page including; Employee Information, Forms, Policies and Procedures, Payroll Training, Calendars and Deadlines and Kronos sections

• Regularly update Payroll Contact Information on CDHS Intranet Page

• Prepare and distribute deadlines calendar for all payroll and timekeeping duties at all levels of responsibility

• Produce payroll and timekeeping newsletters for all staff with educational information and useful tools

• Office logistics and integration of processes, procedures and communications as assigned by leadership Operations Manager/Payroll Manager/ Assistant Payroll Manager/ KRONOS Manager

Projects

• Complete projects as assigned under direction provided by leadership.

• Participation in special projects as requested by leadership

• Assist with office needs as assigned by leadership

• Attend, participate in and lead relevant meetings with partners throughout CDHS

• Perform any other duties that may be assigned to this position to meet the mission and goals of the department.

Minimum Qualifications, Substitutions, Conditions of Employment & Appeal Rights

Experience Only:

Six (6) years of relevant experience in workforce training, learning and development, communications, organizational development or a closely related field

OR

Education and Experience:

A combination of education in business administration, training, learning and development, organizational development, teaching, communications or closely related field and/or relevant experience in workforce training, learning and development, communications, organizational development or a closely related field equal to six (6) years

Preferred Qualifications:

• Ability to interact and access various stakeholders to achieve maximum knowledge, both internal and external to the unit, and able to demonstrate a strong customer orientation and dedication; and ability to set and prioritize workload, and successfully manage multiple overlapping deadlines.

• Previous experience creating training materials

• Experience delivering training in person and/or online (live)

• LMS Monitoring and Reporting experience

• Payroll or Timekeeping experience

• Experience in Articulate Storyline, HRMP, Kronos, Cornerstone, LMS systems

• Communicate clearly

• Attention to detail and accuracy

• Analytical skills in assessments and planning

• Google tools experience including drive, forms, surveys, meetings and sites hosting

• Google Meeting (lead on training) experience

  Conditions of Employment

• Standard background check and reference check required

• Former State employees who were disciplinarily terminated or resigned in lieu of termination must (1) disclose that information on the application (2) provide an explanation why the prior termination or resignation should not disqualify the applicant from the current position, (3) provide the employee number from the applicant’s prior State employment. Absent extraordinary circumstances, prior disciplinary termination or resignation in lieu of termination and failure to provide this information will disqualify the applicant from future State employment with CDHS.

  Appeal Rights:

  If you receive notice that you have been eliminated from consideration for this position, you may file an appeal with the State Personnel Board or request a review by the State Personnel Director.

  An appeal or review must be submitted on the official appeal form, signed by you or your representative. This form must be delivered to the State Personnel Board by email (dpa_state.personnelboard@state.co.us), postmarked in US Mail or hand delivered (1525 Sherman Street, 4th Floor, Denver CO 80203), or faxed (303.866.5038) within ten (10) calendar days from your receipt of notice or acknowledgement of the department’s action.

  For more information about the appeals process, the official appeal form, and how to deliver it to the State Personnel Board; go to spb.colorado.gov ; contact the State Personnel Board for assistance at (303) 866-3300; or refer to 4 Colorado Code of Regulations (CCR) 801-1, State Personnel Board Rules and Personnel Director's Administrative Procedures, Chapter 8, Resolution of Appeals and Disputes, at spb.colorado.gov under Rules.

Supplemental Information

How to Apply (https://cdhs.colorado.gov/information-for-job-applicants#how-to-apply)

The Assessment Process

For additional recruiting questions, please contactmelissa.baca@state.co.us

About Us:

If your goal is to build a career that makes a difference, consider joining the dedicated people of the Colorado Department of Human Services (https://www.colorado.gov/cdhs) (CDHS). Our professionals strive to design and deliver high quality human and health services that improve the safety, independence, and well-being of the people of Colorado. In addition to a great location and rewarding and meaningful work, we offer:

• Strong, secure, yet flexible retirement benefits including a PERA Defined Benefit Plan or PERA Defined Contribution Plan www.copera.org plus 401(k) and 457 plans

• Medical and dental health plans

• Employer supplemented Health Savings Account

• Paid life insurance

• Short- and long-term disability coverage

• 11 paid holidays per year plus vacation and sick leave

• BenefitHub state employee discount program

• Employee Wellness program (https://coloradostateofhealth.com/)

• Excellent work-life programs, such as flexible schedules, training and more

• Remote work arrangements for eligible positions

  *Some positions may qualify for the Public Service Loan Forgiveness Program. For more

  information, go to https://www.colorado.gov/pacific/dhr/student-loan-forgiveness-programs .

  Our Values:

  We believe in a people-first approach: To serve the people of Colorado, we develop a culture and work environment that creates an energized, inspired, and healthy team capable of giving their best to Coloradans .

  Balance creates quality of life: We want our team to be resilient through a supportive workplace that values flexibility, health and wellness, and employee engagement.

  We hold ourselves accountable: We take responsibility through our actions, programs, and results for the state of health and human services in Colorado.

  Transparency matters: We are open and honest with employees, our partners, the Coloradans we serve, and the public.

  We are ethical: We abide by what is best for those we serve by doing what is right, not what is easy.

  Collaboration helps us rise together: We work together with all partners, employees, and clients to achieve the best outcomes for Coloradans.

  We are committed to increasing the diversity of our staff and providing culturally responsive programs and services. Therefore, we encourage responses from people of diverse backgrounds and abilities.

  ADAA Accommodations: CDHS is committed to the full inclusion of all qualified individuals. As part of this commitment, our agency will assist individuals who have a disability with any reasonable accommodation requests related to employment, including completing the application process, interviewing, completing any pre-employment testing, participating in the employee selection process, and/or to perform essential job functions where the requested accommodation does not impose an undue hardship. If you have a disability and require reasonable accommodation to ensure you have a positive experience applying or interviewing for this position, please direct your inquiries to our ADAA Coordinator, Nancy Schmelzer, at cdhs_ada@state.co.us or call 1-800-929-0791.

  THE STATE OF COLORADO IS AN EQUAL OPPORTUNITY EMPLOYER (https://cdhs.colorado.gov/information-for-job-applicants#eoe)

  Toll Free Applicant Technical Support

The State of Colorado offers permanent employees a variety of benefits including medical, dental, life and disability insurance, as well as a comprehensive leave program. Please click the following link for detailed information: www.colorado.gov/pacific/dhr/benefits

Please note that each agency's contact information is different; therefore, we encourage all applicants to view the full, official job announcement which includes contact information and class title. Select the job you wish to view, then click on the "Print" icon.

01

The bottom of this job announcement provides links to additional information on how to apply, the assessment process, toll free applicant technical support, and about how the State of Colorado is an equal opportunity employer. Please acknowledge below that you have read the information provided in these links.

• This information is available to me and I have read this information.

• I am unable to access the links with this information on the job posting. (If you select this option, please contact the recruiter, whose information is listed on this announcement, so that they can send this information directly to you.)

  02

  Your legal name is used in the hiring process for background checks. Did you use your full legal name in your application? If not, please update your information before submitting your application.

• Yes

• No

  03

  If you are a current or former State of Colorado employee, please list your employee number (starts with 997...). Failure to provide this requested information may render your application incomplete, and you may no longer be considered for the position.

  04

  Former State employees who were disciplinarily terminated or resigned in lieu of termination must disclose the information on the application. In the space below, please provide an explanation as to why the prior termination or resignation should NOT disqualify your application from the current position.

  05

  Please describe your experience in developing training materials. Detail the software used in development and your general process to develop training.

  06

  Please describe your experience with Google tools to include Google Meetings, Google Drive, Google Forms and Google Surveys.

  07

  Please describe your experience with Google tools to include Google Meetings, Google Drive, Google Forms and Google Surveys.

  08

  Please describe your experience managing, monitoring and reporting from a Learning Management System (LMS).

  09

  Please describe how you personally approach learning something new.

  10

  Please describe how you handle difficult and disruptive employees.

  11

  Please describe how you handle feedback that may be harsh.

  Required Question

Agency

State of Colorado

Address

See the full announcement by clicking

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Website

https://careers.colorado.gov/

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