Senior Project Management Professional

University of Colorado Denver

Senior Project Management Professional - 34844 University Staff Description

Position Details

University of Colorado | Denver

Official Title: Information Technology Senior Professional

Working Title: Senior Project Management Professional

FTE: 1.0

Salary Range: $86,112 - $89,100

Position #00704718 - Requisition #34844

Join the University of Colorado Denver

About the University of Colorado - Denver (https://apptrkr.com/get_redirect.php?id=5627896&targetURL=https://www.ucdenver.edu/about-cu-denver)

The University of Colorado Denver is the state's premier public urban research university and equity-serving institution. Globally connected and locally invested, CU Denver partners with future-focused learners and communities to design accessible, relevant, transformative educational experiences for every stage of life and career. Across seven schools and colleges in the heart of downtown Denver, our leading faculty inspires and works alongside students to solve complex challenges through break through innovations and impactful research, and creative work. As part of the state's largest university system, CU Denver is a major contributor to the Colorado economy, with 2,000 employees and an annual economic impact of $800 million. For more information, visit ucdenver.edu .

Job Description

• Applications are accepted electronically ONLY at www.cu.edu/cu-careers (https://apptrkr.com/get_redirect.php?id=5627896&targetURL=http://www.cu.edu/cu-careers) *

The Senior Project Management Professional will oversee assigned projects and contribute to the growth and development of the OIT PMO within the Planning, Analysis, & Change (PAC) department. The OIT PMO adheres to PMI definitions and practices concerning project management. This role involves managing Scope, Resources, Time, Cost, Risk, Quality, and Communications throughout the entire project lifecycle. Higher education projects often necessitate flexibility regarding changes in scope, resources, or timing. The Senior Project Management Professional position requires an individual with exceptional organizational, communication, interpersonal, negotiation, and problem-solving skills. Practical knowledge of various project management methodologies and an understanding of higher education culture are essential. The successful candidate will demonstrate a willingness to adapt, maintain a positive attitude, possess a strong interest in project management, and be committed to helping CU Denver achieve its strategic goals. This position will report to the Manager of Project Management.

Senior Project Management Professional

Project Management

• Manage multiple concurrent projects essential to the Office of Information Technology's (OIT) operations and the broader campus mission.

• Develop comprehensive project schedules, timelines, and resource allocations.

• Oversee project team members, coordinating efforts to ensure they meet deadlines and achieve project goals.

• Regularly produce status reports to update on project milestones, identify risks, and address issues or concerns, offering solutions to keep projects on track.

• Proactively anticipate challenges and devise contingency plans as necessary.

• Ensure effective communication between project sponsors, stakeholders, team members, service and support personnel, and management through a well-executed communication plan, in collaboration with the OIT Change Manager.

• Consistently meet the following job expectations:

Project Delivery

• Set or revise initial project schedules using the most accurate data available-including team task estimates, project prioritization, scope, and resource availability-and actively manage these schedules throughout the project's life cycle.

• Conduct regular risk assessments to identify potential project obstacles early and develop mitigation strategies to prevent disruptions and ensure project success.

• Quickly set new realistic deadlines in response to unforeseen events that disrupt existing schedules.

• Regularly update projected release, deployment, or implementation dates, utilizing the latest progress reports and the best available resource and task estimates.

• Ensure project requirements are precisely outlined and documented, with any modifications subject to a thorough change management process before implementation.

• Involve service, support, and operations teams early in the project to ensure a seamless transition post-implementation.

• Foster a collaborative environment by encouraging open communication, regular feedback, and joint problem-solving sessions among project team members and stakeholders.

Project Lifecycle

• Ensure that every project managed includes key documentation such as a Project Charter, Roles and Responsibilities Matrix, Project Schedule, and any other documentation required by the OIT Standard Project Roadmap.

• Regularly review and update all project documents to reflect current project status and adjustments, ensuring all stakeholders have access to the latest information.

Project Reporting

• Offer timely and accurate updates on project status to OIT and other project stakeholders.

• Provide weekly updates on project status in MS Project Server Online.

• Maintain an up-to-date repository of all project documentation accessible to team members and stakeholders to ensure transparency and continuity.

• Participate in the weekly OIT PMO Project Status Meetings.

• Generate detailed Weekly Status Reports for any project marked with a red status, outlining corrective actions to realign the project.

• Utilize real-time dashboards to visually represent project progress, facilitating immediate insight and decision-making for all stakeholders.

• Prepare additional reports and documents as dictated by specific project requirements.

Issue and Risk Management

• Proactively identify, monitor, and mitigate project risks.

• Conduct regular review meetings with project teams to discuss the status of risks and issues, ensuring ongoing vigilance and proactive management.

• Clearly define, manage, and swiftly escalate project issues and roadblocks to OIT Management.

• Record all issues and risks in MS Project Server Online and incorporate them into the weekly status reports.

• Develop a risk mitigation plan that includes preventive measures and contingency actions to handle potential problems effectively.

Business Analysis and Organizational Change Management

• Collaborate with assigned Business Analysts and the Organizational Change Manager to assess the level of effort needed from each discipline involved in the project and create a realistic schedule that outlines the tasks and their timelines.

Project Management Software

• Use MS Project to develop and manage project schedules and resource allocations.

• Upload and maintain projects on MS Project Server Online.

• Create and oversee project sites within Project Server Online.

• Leverage the enterprise resource pool for project assignments when suitable.

• Generate and submit weekly status reports through MS Project Server Online.

• Store and archive project documentation on the project server during project closure.

• Employ MS Teams for project communications and collaborative efforts.

• Implement feedback mechanisms through MS Teams to encourage real-time input and engagement from project stakeholders.

• Use MS Planner for managing and tracking tasks.

• Integrate other approved software applications as required for project needs.

• Designate a dedicated digital workspace in MS Teams to centralize discussions, files, and updates, enhancing team synergy and information sharing.

Planning and Analysis PMO Departmental Development

• Work closely with the PMO manager to continuously improve and refine PMO processes and procedures. Participate in weekly team meetings as necessary.

• Offer guidance and mentorship to new and existing team members on best practices in project management.

• Partake in internal training sessions to further professional development.

Qualifications you already possess (Minimum Qualifications)

• Bachelor's degree from an accredited institution in a relevant field, or an equivalent combination of education and relevant experience, substitutable on a year-for-year basis.

• 2 years of project management experience, which includes

• Proven experience managing projects from start to finish, including task scheduling, resource management, risk identification, and progress tracking.

• Skilled in handling multiple projects simultaneously and adhering to formal project management methodologies.

• Experience with digital transformation and technology integration.

• Strong analytical skills for data-driven decision-making and improvements.

• Ability to lead cross-functional teams effectively in a dynamic environment.

• Holds a professional project management certification (PMP or PMI-ACP)

Substitution: A combination of education and related technical/paraprofessional experience may be substituted for the bachelor's degree on a year for year basis.

Preferred Qualification to possess (Preferred Qualifications)

• Hold a professional project management certification, such as CSM (Certified ScrumMaster) or PSM (Professional Scrum Master).

• Proficient in using Microsoft Project Server or Microsoft Project Server Online.

• Experienced in managing IT projects and familiar with IT processes.

• Demonstrated risk management experience with a proven ability to identify, analyze, and mitigate project risks effectively.

• Proven stakeholder engagement skills with a track record of successfully managing stakeholder relations and communicating complex project information to diverse audiences.

Knowledge, Skills, and Abilities

• Deep understanding of project management methodologies and best practices, including the development of project charters, schedules, constraints, risks, resources, and stakeholder responsibilities.

• Meticulous in managing every detail of a project, understanding the potential impact on overall success.

• Skilled in managing large-scale projects using Microsoft Project/Project Server Online.

• Effective in assisting project sponsors in the development of project charters to ensure a clear understanding of scope, resources, objectives, risks, and success criteria.

• Capable of creating and maintaining precise documentation for projects, including scope documents, estimates, change orders, revision notices, review phases, and client approvals.

• Diligent in monitoring and reporting project progress to all stakeholders, covering deliverables, staffing, schedules, budgets, risks, and change requests.

• Experienced in leading project meetings with prepared agendas, and proficient in tracking decisions, issues, and action items.

• Proficient with Microsoft Office tools.

• Experienced in using Microsoft SharePoint.

• Proficient in using Microsoft Project.

• Strong in English written and verbal communication skills.

• Possesses strong interpersonal skills, tactfulness, a customer-service ethic, and follow-through.

• Ability to work collaboratively in a team environment with ongoing collaboration among team members.

• Able to manage multiple projects simultaneously.

• Comfortable participating in decision-making processes within a project team framework.

• A confident self-starter with tenacity, curiosity, and a keen attention to detail.

• A strong passion for continuous learning about project management practices.

• Expert in recognizing and resolving problems swiftly.

• Flexible and professional in applying the appropriate project management methodology to assigned projects, maintaining standards required by the PMO.

• Willing to share knowledge and experiences with team members.

• Capable of facilitating effective stakeholder workshops and brainstorming sessions to foster innovative solutions and ensure alignment with project goals.

• Experience in conducting project audits to ensure compliance with organizational standards and regulatory requirements.

• Ability to train and mentor junior project managers and team members in project management principles and practices.

• Ability to leverage emerging technologies to enhance project efficiency and deliver cutting-edge solutions.

Conditions of Employment

• This position follows a hybrid work structure where employees can work remotely or from the office, as needed, based on demands of specific tasks.

As of 7/1/2023, The University of Colorado recommends employees be fully vaccinated from the COVID-19, but is not required. COVID recommendations and information can be found at: https://www.ucdenver.edu/coronavirus (https://apptrkr.com/get_redirect.php?id=5627896&targetURL=https://www.ucdenver.edu/coronavirus)

Compensation and Benefits

The salary range (or hiring range) for this position has been established at $ $86,112 - $89,100.

The salary of the finalist(s) selected for this role will be set based on a variety of factors, including but not limited to, internal equity, experience, education, specialty and training.

The above salary range (or hiring range) represents the University's good faith and reasonable estimate of the range of possible compensation at the time of posting.

This position is not eligible for overtime compensation.

Your total compensation goes beyond the number on your paycheck. The University of Colorado Denver provides generous leave, health plans and retirement contributions that add to your bottom line.

Benefits: https://www.cu.edu/employee-services/benefits (https://apptrkr.com/get_redirect.php?id=5627896&targetURL=https://www.cu.edu/employee-services/benefits)

Total Compensation Calculator: http://www.cu.edu/node/153125 (https://apptrkr.com/get_redirect.php?id=5627896&targetURL=http://www.cu.edu/node/153125)

Application Deadline

Applications will be accepted until the position is filled. Preference will be given to complete applications received by September 25 th , 2024. Those who do not apply by this date may or may not be considered.

Required Application Materials:

To apply, please visit: http://www.cu.edu/cu-careers (https://apptrkr.com/get_redirect.php?id=5627896&targetURL=http://www.cu.edu/cu-careers) and attach:

1. A cover letter which specifically addresses the job requirements and outlines qualifications

2. A current CV/resume

3. List of three references (we will notify you prior to contacting both on and off-list references)

Background Check Policy

The University of Colorado Denver strives to maintain a safe and productive educational, clinical, research and employment environment. All prospective employees and current employees must, therefore, consent to and pass background checks prior to any final appointment/employment.

Diversity and Equity

The University will provide reasonable accommodations to applicants with disabilities throughout the employment application process. To request an accommodation pursuant to the Americans with Disabilities Act, please contact the Human Resources ADA Coordinator at workplaceengagement@ucdenver.edu (https://apptrkr.com/get_redirect.php?id=5627896&targetURL=workplaceengagement@ucdenver.edu) .

The University of Colorado Denver is committed to recruiting, retaining, and promoting diverse faculty and staff. The university strives to promote a culture of inclusiveness, respect, communication and understanding. We encourage applications from Black, Indigenous, and people of color, women, persons with disabilities, persons within the LGBTQ+ community, and veterans. The University of Colorado is committed to diversity and equity in education and employment.

Questions should be directed to Eric Campagna, eric.campagna@ucdenver.edu (https://apptrkr.com/get_redirect.php?id=5627896&targetURL=eric.campagna@ucdenver.edu)

Application Materials Required: Cover Letter, Resume/CV Job Category

: Information Technology Primary Location

: Denver Department: U0001 -- Anschutz Med Campus or Denver - 30340 - ADM AVCOIT Administration Schedule

: Full-time Posting Date

: Sep 10, 2024 Unposting Date

: Ongoing Posting Contact Name: Eric Campagna Posting Contact Email: eric.campagna@ucdenver.edu (https://apptrkr.com/get_redirect.php?id=5627896&targetURL=eric.campagna@ucdenver.edu) Position Number: 00704718

To apply, please visit: https://cu.taleo.net/careersection/2/jobdetail.ftl?job=34844&lang=en (https://apptrkr.com/5627896)

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The University of Colorado does not discriminate on the basis of race, color, national origin, sex, age, pregnancy, disability, creed, religion, sexual orientation, gender identity, gender expression, veteran status, political affiliation, or political philosophy. All qualified individuals are encouraged to apply.