ADMINISTRATIVE ASSISTANT III

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ADMINISTRATIVE ASSISTANT III

Salary

$50,400.00 - $52,800.00 Annually

Location

Denver Metro, CO

Job Type

Full Time

Job Number

00726-ADMINASTIII-SL-0524

Department

Department of Education

Division

Student Learning

Opening Date

06/17/2024

Closing Date

7/1/2024 11:59 PM Mountain

FLSA

Determined by Position

Type of Announcement

This position is open only to Colorado state residents.

FLSA Status

Exempt; position is not eligible for overtime compensation.

Non-Exempt; position is eligible for overtime compensation.

Department Contact Information

Recruitment@cde.state.co.us

Salary Note

Although the full salary range for this position is provided, appointments are typically made at or near the range minimum.

Primary Physical Work Address

Downtown/Denver Metro/Eligible for a hybrid (office/remote) work environment.* Requires a fully remote work environment. Required to report to the work location.**

How To Apply

Please submit an online application for this position at https://www.governmentjobs.com/careers/colorado. Reach out to the Department Contact to apply using a paper application, including any supplemental questions. Failure to submit a complete and timely application may result in the rejection of your application. Applicants are responsible for ensuring that application materials are received by the appropriate Human Resources office before the closing date and time listed.

• Description

• Benefits

• Questions

Department Information

This position is only open to current Residents of Colorado.

Incumbent will be required to complete work for CDE within Colorado.

Colorado Department of Education – What We Do

The Colorado Department of Education (CDE) provides leadership, resources, support, and accountability to the state's 178 school districts, 1,888 schools, over 53,000 teachers, and over 3,200 administrators to help them build capacity to meet the needs of the state's approximately 905,000 public school students. In addition, CDE provides structural and administrative support to the Colorado School for the Deaf and the Blind and the Charter School Institute.

As the administrative arm of theState Board of Education (https://www.cde.state.co.us/cdeboard) , CDE is responsible for implementing state and federal education laws, disbursing state and federal funds, holding schools and districts accountable for performance, licensing all educators, and providing public transparency of performance and financial data.

CDE is a values-based agency that serves students, parents, and the general public by protecting public trust through ensuring adherence to laws, strong stewardship of public funds, and accountability for student performance.

CDE strives to incorporate five core values that we uphold in our work internally and externally. If you come to CDE, be prepared to incorporate Integrity, Equity, Accountability, Trust, and commitment to Service in what you do.

Why Work For CDE

The work we do is rewarding and impacts the students, families, educators, and communities across Colorado. Our leadership also promotes a culture that puts families and self-care as a priority. Along with meaningful work and an environment that puts employees first, the state also offers rich benefits that intend to make us an Employer of Choice!

The following is a summary of the benefits we offer:

• Flexible work schedules and flexible workplace options that may include flexible working hours, working from home, working in the office, and/or a hybrid working environment.

• Premier medical, dental, vision, and dependent life insurance options. All with a generous employer contribution keeping employee costs as low as possible.

• Employer paid short-term disability and life insurance

• Up to 160 hours of Paid Family Medical Leave (PFML)

• 11 paid holidays per year

• Competitive vacation and sick leave accruals

• Retirement through the Public Employees Retirement Association (PERA)www.copera.org

• Employer paid RTD Eco Pass (certain restrictions may apply)

• Paid professional development opportunities

Description of Job

Position Description:

This new position was created to support the expanded needs of the Dispute Prevention and Assisted Resolution team within the Office of Special Education for the Colorado Department of Education (CDE). The work performed by this position ensures that the team is able to support the meaningful engagement of families of students with disabilities, teachers and other education professionals in the Special Education process. This position is a great combination of traditional administrative support work and customer service related interactions with parents and education professionals a like. The right person for this position should enjoy working work independently on a variety of different tasks as well as being part of a team.

Summary of Duties:

• Help plan, organize, and attend to support two+ in person Parents Encouraging Parents conferences held in various locations around the state each year.

• Provide support organizing quarterly meetings and an annual planning retreat for the Colorado Special Education Advisory Committee (CSEAC), an IDEA / ECEA required advisory committee comprised of parents of children with disabilities, self-advocates, and a variety of special education professionals.

• Support team’s trainings and technical assistance efforts.

• Help process parent and professional requests for language interpretation and document translation, as required by statute.

• Provide administrative support for the day to day operations of the Office of Special Education's Dispute Prevention and Assisted Resolution team, including invoice and budget management support.

Minimum Qualifications, Substitutions, Conditions of Employment & Appeal Rights

Minimum Education and Experience Requirements:

OPTION 1: Minimum Qualifications (MQs)

• Three (3) years of experience in an occupational field related to the work assigned to the position such as Executive, Chief, or Director Support, Administrative or Program Support, Office Management, Clerical, or an occupational field related to the work assigned to the position.

OR

OPTIONS 2: Education Substitution**

• Appropriate education will substitute for the required experience on a year-for year basis.

Qualifications for Success in the Position:

• Strong written and verbal communication skills.

• Strong attention to detail (proofing work, spelling, grammar, formatting, etc.).

• Demonstrated ability to effectively balance quality of work and productivity expectations

• Demonstrated ability to effectively collaborate with internal and external customers (e.g. school districts, other CDE units)

• Demonstrated ability to prioritize and organize work to accommodate and meet the changing needs of the team and meet deadlines

• Demonstrated ability to take initiative and exhibit a proactive approach to work

• Demonstrated ability to identify problems and recommend solutions prior to the standard being jeopardized

• Demonstrated ability to work independently, as well as, on a team

• Ability and willingness to travel, including some nights and weekends

• Ability and willingness to work in the office as needed

• Must be willing and able to submit to and pass a background check.

• Proficient in Outlook, Word, Excel, and PowerPoint.

Preferred Qualifications:

• Previous experience in education or a related field

• Previous experience using Smartsheet

• Previous experience using virtual meeting platforms, such as Teams, Google Meets, and Zoom

Supplemental Information

Complete Applications must include :

• Completed Online Application: Required - Submitted through our ATS (https://www.governmentjobs.com/careers/Colorado) .

Failure to submit a complete applicationas defined above by the announcement closewill result in your application being removed from consideration.

** Resumes and Cover Letters WILL NOT be reviewed for minimum qualification screening.

Email Address:

All correspondence regarding your status in the selection/examination process will be conducted via email. Include a working email address on your application; one that is checked often as time-sensitive correspondence such as exam information or notification will take place via email. Please set up your e-mail to accept messages from "state.co.us" and "info@governmentjobs.com" addresses. It is your responsibility to ensure that your email will accept these notices and/or review your junk mail and spam-filtered email.

Appeal Rights:

If you receive notice that you have been eliminated from consideration for the position, you may protest the action by filing an appeal with the State Personnel Board/State Personnel Director within 10 days from the date you receive notice of the elimination.

Also, if you wish to challenge the selection and comparative analysis process, you may file an appeal with the State Personnel Board/State Personnel Director within 10 days from the receipt of notice or knowledge of the action you are challenging.

Refer to Chapters 4 and 8 of the State Personnel Board Rules and Personnel Director's Administrative Procedures, 4 CCR 801, for more information about the appeals process. The State Personnel Board Rules and Personnel Director's Administrative Procedures are available atwww.colorado.gov/spb.

A standard appeal form is available at:https://spb.colorado.gov/. If you appeal, your appeal must be submitted in writing on the official appeal form, signed by you or your representative, and received at the following address within 10 days of your receipt of notice or knowledge of the action: Colorado State Personnel Board/State Personnel Director, Attn: Appeals Processing, 1525 Sherman Street, 4th Floor, Denver, CO 80203. Fax: 303-866-5038. Phone: 303-866-3300. The ten-day deadline and these appeal procedures also apply to all charges of discrimination.

Equity, Diversity, and Inclusion (EDI) and Equal Employment Opportunity

The State of Colorado believes that equity, diversity, and inclusion drive our success, and we encourage candidates from all identities, backgrounds, and abilities to apply. The State of Colorado is an equal opportunity employer committed to building inclusive, innovative work environments with employees who reflect our communities and enthusiastically serve them. Therefore, in all aspects of the employment process, we provide employment opportunities to all qualified applicants without regard to race, color, religion, sex, disability, age, sexual orientation, gender identity or expression, pregnancy, a medical condition related to pregnancy, creed, ancestry, national origin, marital status, genetic information, or military status (with preference given to military veterans), or any other protected status in accordance with applicable law.

The Colorado Department of Education is committed to the full inclusion of all qualified individuals. As part of this commitment, our agency will assist individuals who have a disability with any reasonable accommodation requests related to employment, including completing the application process, interviewing, completing any pre-employment testing, participating in the employee selection process, and/or performing essential job functions where the requested accommodation does not impose an undue hardship. If you have a disability and require reasonable accommodation to ensure you have a positive experience applying or interviewing for this position, please direct your inquiries tohr@cde.state.co.us.

The State of Colorado offers permanent employees a variety of benefits including medical, dental, life and disability insurance, as well as a comprehensive leave program. Please click the following link for detailed information: www.colorado.gov/pacific/dhr/benefits

Please note that each agency's contact information is different; therefore, we encourage all applicants to view the full, official job announcement which includes contact information and class title. Select the job you wish to view, then click on the "Print" icon.

01

Resumes and cover letters must be uploaded as an attachment to your online application.Resumes, Cover Letters, or other required Supplemental Documentation will not be accepted after the closing date and time of the announcement. Have you uploaded and attached your resume, cover letter, and other required documentation to this application?

• Yes

• No

  02

  Please indicate your understanding that failure to submit all items listed under "Complete Applications" at the time of application may remove your application from consideration.If have not uploaded the required items, you can go back now and upload those documents before submission of this application.

• Yes

• No

  03

  The Colorado Constitution requires that applicants for State of Colorado Classified positions be Colorado residents at the time the application is submitted. Are you a current resident of the State of Colorado who can provide proof of Colorado residency?

  04

  If you are a current or previous State of Colorado employee (including public Institutions of higher education), please provide your Employee Identification Number (EID) in order to verify your current or previous employment. Your EID begins with 997 and is nine digits long. Please do not enter your Social Security Number. If not applicable, please state "N/A".

  05

  Former State employees who were disciplinarily terminated or resigned in lieu of termination must disclose the information on the application. In the space below, please provide an explanation as to why the prior termination or resignation should NOT disqualify your application from the current position. If this does not apply to you, please put "N/A".

  06

  If you are a veteran eligible for Veteran Preference Points, a copy of your DD-214 is required to be submitted as an attachment to your online application.If you have not attached a copy of your DD214 to your application, you may go back and do so now.Have you attached a copy of your DD-214 to this application?

• N/A - I am not a veteran.

• Yes - I attached a copy of my DD-214 to this application.

• No - I am a veteran, but I do not qualify for veterans' preference.

  07

  This position iseligible for a Hybrid flex work place; the incumbent isrequired to maintain a home office within Colorado and report to the office as neededto complete the job duties of this position. Please indicate your understanding and acceptance of this requirement.

  08

  The salary range listed is the department's good faith range expected to be offered. Are you willing to accept an offer in the range listed in this announcement?

• Yes.

• Maybe. I believe my knowledge and skills encompass all of the minimum qualifications, the preferred qualifications, and special requirements of the position. I have detailed this in the work experience section of the application.

  09

  If you experience technical difficulty with the NEOGOV system (e.g. uploading or attaching documents to your online application) call NEOGOV technical support at 855-524-5627 Mon-Fri between 6 am and 6 pm (Pacific Time). Helpful hints: if you are having difficulty uploading or attaching documents to your application first, ensure your documents are PDF or Microsoft Word files, and second, close the document before you attempt upload (attach) it.

• Yes

• No

  Required Question

Agency

State of Colorado

Address

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Website

https://careers.colorado.gov/

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