Administrative Assistant 1

Print (https://www.governmentjobs.com/careers/iowa/jobs/newprint/4660815)

Apply



Administrative Assistant 1

Salary

$42,057.60 - $61,817.60 Annually

Location

Des Moines - 50319 - Polk County, IA

Job Type

Full-time

Job Number

25-00614

Agency

282 Iowa Department of Education

Opening Date

09/17/2024

Closing Date

9/29/2024 11:59 PM Central

LinkedIn Tag

#LI-POST

Point of Contact

idoe.hr@iowa.gov

To Apply

To ensure full consideration for this position, all requested materials must be completed and uploaded through the NEOGov online application process.

• Description

• Benefits

• Questions

Job Description

Iowa Department of Education’s mission is ensuring all students experience a world-class education. To accomplish our mission, we need talented, passionate people working together to build an excellent education system that empowers all students to achieve their full potential.

Do you have a keen eye for detail and a passion for quality customer service? Join our team! We are seeking a highly qualified candidate to serve as the Department’s Bureau of Accounting Administrative Assistant. In this integral role, you will be at the heart of coordinating financial processes for travel and assisting the Bureau of Accounting.

Your Responsibilities:

• This position serves as the Department’s Out-of-State Travel Coordinator. Duties include developing and maintaining training material and procedures; providing travel training; working with employees and contractors on travel and reimbursement requests; obtaining appropriate travel approvals; and booking airfare and registrations.

• Process travel and reimbursement requests per Department policies and state accounting rules and policies.

• Serve as first level approver for payment and receipt documents.

• Manage Department memberships.

• Set up and maintain vendors in the state accounting system.

• Serve as a back-up pre-auditor for in-state travel expense claims by reviewing claims for compliance with accounting policies.

• Provide administrative support to the Bureau of Accounting. Assist with tracking projects, developing and maintaining process mapping, and support process improvement initiatives.

  Candidates are encouraged to include detailed information about their relevant experience in their application, or submit a cover letter and resume in addition to their application.

If you wish to review a copy of the Position Description Questionnaire, please contactidoe.hr@iowa.gov.

Hours: 8:00 A.M. – 4:30 P.M., Monday – Friday; This position will work from the Grimes Office Building 5 days a week.

A successful candidate will bring or have the ability and desire to learn:

• Passion for accomplishing common goals in pursuit of public service

• Strong and confident customer service skills

• Ability to communicate and collaborate with all levels of staff

• Problem solving skills to assist with travel booking

• Ability to work independently, moving projects forward with minimal supervision

• Experience with Microsoft Excel and Access

• Ability to work collaboratively on high-performing teams

• Strong written and verbal communication skills

• Conflict resolution and interpersonal skills

• Self-motivated, organized, and thrives in situations that require adaptability

  WHAT’S IN IT FOR YOU?

• Opportunities to make a widespread difference in the lives of children, their families, and Iowa communities

• Collaborative, positive work environment

• Talented and passionate work colleagues that will help you learn and grow

• Employee discounts from a variety of vendors

• Competitive salary and benefits package:

https://das.iowa.gov/sites/default/files/hr/documents/employment/Benefits_Beyond_the_Paycheck.pdf

(Download PDF reader)

Minimum Qualification Requirements

Applicants must meet at least one of the following minimum requirements to qualify for positions in this job classification:

• Graduation from an accredited four-year college or university with a bachelor's degree in any field.

• A total of four years of education (as described in number one) and/or full-time experience in accounting, secretarial, or office support work collecting, compiling, reporting, examining and/or editing numerical data; coding and qualifying people for benefits, licenses, or other transactions; preparing and keeping budgetary accounts and projections; organizing and implementing office support operations; advising on procedural processes; or other work that provided direct support and exposure to substantive agency programs, where one year of full-time experience is equal to 30 semester hours of education.

• Current, continuous experience in the state executive branch that includes experience equal to 12 months of full-time work as a Secretary 2, Clerk Specialist, Public Service Supervisor, Accounting Technician (any level), Purchasing Assistant, or Human Resources Technical Assistant

For additional information, please click on thislink to view the job description (https://das.iowa.gov/sites/default/files/hr/documents/class_and_pay/JobClassDescriptions/AdministrativeAssistant1-00708-90708.pdf) .

Why Choose the State of Iowa?

At the heart of our commitment to excellence is a dedication to our most valuable asset – our employees. Discover the outstanding benefits that set us apart as an employer of choice.

Our Robust Benefits Package Includes:

Competitive Compensation:

Enjoy a competitive salary that reflects directly on your skills and expertise.

Keep in mind, your wage is just one part of your total compensation. Unlock the complete value of your employment with the State of Iowa by using our user-friendlyTotal Compensation Calculator (https://das.iowa.gov/media/3773/download?inline) .Gain insights into your comprehensive annual compensation, including salary and State-provided benefits.

Health and Wellness:

Prioritize your well-being with our comprehensive health plans, including medical, dental, and vision coverage. Enjoy the peace of mind knowing that the State of Iowa covers 90% of the premiums, providing you and your loved ones with excellent coverage at a remarkably low cost.

Retirement Planning:

We are proud to offer the Iowa Public Employees Retirement System (IPERS). A defined benefit plan, IPERS benefits are guaranteed for life, meaning once you retire, you will receive the same monthly benefit for the remainder of your life (once vested). We invest in your long-term financial well-being, so you can retire with peace of mind.Click here to learn more about IPERS (https://ipers.org/members) .

Paid Time Off:

Life is unpredictable, and at the State of Iowa, we understand the importance of work-life balance. Our leave policies, including paid holidays, vacation, and sick leave with unlimited accrual, ensure you have the flexibility you need for personal and family matters.

Professional Development:

Elevate your career with continuous learning opportunities. We support your growth through training programs, workshops, and tuition reimbursement.

Employee Assistance Program (EAP):

We care about your well-being beyond the workplace. Access confidential counseling, resources, and support through our Employee Assistance Program.

Diversity and Inclusion:

Be part of a diverse and inclusive workplace that embraces all backgrounds and perspectives. We believe diversity is a strength that drives innovation.

Join Us - Elevate Your Career:

Ready to elevate your career with the State of Iowa?Click here (https://iowa.attract.neogov.com/recruitment/p/benefits) to explore more about our unparalleled benefits and discover what makes us unique. Your success is our priority!

01

Do you understand that the answers to all of the following questions must be truthful, honest, and accurate to the best of your ability? Please read all questions and answers thoroughly and make sure you understand them completely.Ensure the answers to your questions match the information filled out on your application and the attachments you have uploaded. If the answers to your questions are inconsistent with your application information or uploaded attachments, you will be given zero points for the question.Knowingly misrepresenting the facts when submitting any information related to an application, examination, certification, appeal, or any other facet of the selection process will result in your disqualification from this application and future employment with the state of Iowa.

• Yes - I understand and agree.

• No

  02

  PLEASE READ CAREFULLY

Have you filed a registration statement pursuant to the federal Foreign Agents Registration Act of 1938, as amended, 22 U.S.C. §611 et seq?

• No - I have NOT filed a registration statement pursuant to the federal Foreign Agents Registration Act of 1938, as amended, 22 U.S.C. §611 et seq

• Yes - I HAVE filed a registration statement pursuant to the federal Foreign Agents Registration Act of 1938, as amended, 22 U.S.C. §611 et seq

  03

  Have you graduated with a Bachelor's Degree from an accredited college/university?

• Yes

• No

  04

  How many years do you have of a combination of full-time work experience in accounting, secretarial or office support work involving: collecting, compiling, reporting, examining and/or editing numerical data; coding/qualifying persons for benefits, licenses or other transactions; preparing/keeping budgetary accounts and projections; organizing/implementing office support operations; advising on procedural processes; or other work which provided direct support/exposure to substantive agency programs AND/OR post high school education? 30 semester hours of course work equals one year of experience.

• I do not have any of the combined education and/or experience

• Less than two years of the combined education and/or experience

• Two years to less than four years of the combined education and/or experience

• Four years or more of the combined education and/or experience

  05

  Are you a current State of Iowa employee (executive branch)? IF YES - How many months of experience do you have in the classification of Secretary 2, Clerk Specialist, Public Service Supervisor, Accounting Technician (any level), Purchasing Assistant or Human Resources Technical Assistant for the State of Iowa?

• I am not a State of Iowa employee

• Less than 12 months of the required experience

• 12 months or more of the required experience

  Required Question

Agency

State of Iowa

Agency

282 Iowa Department of Education

Address

Grimes State Office Building

400 E 14th St

Des Moines, Iowa, 50319

Website

https://www.educateiowa.gov/

Apply

Please verify your email addressVerify Email