JOB SUMMARY

Performs a variety of responsible administrative functions that may include payroll, human resources, office management, scheduling, accounts payable and/or accounts receivable. May serve as a lead to office staff.

The primary job function is the processing of timekeeping, invoicing, and contract information and the resolution of related issues. Accumulates (from field locations) and inputs timekeeping, invoice and contract data into an automated resource system; reviews, verifies and transmits billing and payroll data; resolves payroll and billing problems; audits, files and maintains signed timesheets and related customer invoices; contacts clients and field staff regarding past-due accounts for collection; processes related data and transactions.

ESSENTIAL FUNCTIONS The functions listed describe the business purpose of this job. Specific duties or tasks may vary and be documented separately. The employee might not be required to perform all functions listed. Additional duties may be assigned, and functions may be modified according to business necessity. All assigned duties or tasks are deemed to be part of the essential functions unless such duties or tasks are unrelated to the functions listed, in which case they are deemed to be other (non-essential) functions. Employees are held accountable for successful job performance. Job performance standards may be documented separately and may include functions, objectives, duties, or tasks not specifically listed herein. In performing functions, duties, or tasks, employees are required to know and follow safe work practices and to be aware of company policies and procedures related to job safety, including safety rules and regulations. Employees are required to notify superiors upon becoming aware of unsafe working conditions. All functions, duties, or tasks are to be carried out in an honest, ethical, and professional manner and are to be performed in conformance with applicable company policies and procedures. In the event of uncertainty or lack of knowledge of company policies and procedures, employees are required to request clarification or explanations from superiors or authorized company representatives.

Core Duties Include: Performs a variety of office administrative functions, such as preparing correspondence and reports, processing mail, telephone and in-person reception, and filing. Inputs scheduling/timekeeping/payroll/contract data into automated resource system; may verify employee hours worked to contract requirements; determines overtime rates and billing hours; completes payroll documents for corrections. Processes payroll discrepancies and maintains appropriate back up for correction. Inputs supplemental invoicing; maintains proper backup for supplemental invoicing. Reviews and submits non-routine invoices and ensures proper amounts. Works closely with other staff to ensure billing accuracy; adjusts as necessary. Reviews client invoices and ensures proper billing amounts; submits invoices to clients in a timely manner. Additionally, reconciles payroll data to time sheets and accounts receivable to time sheets and makes adjustments; responds to client questions and reconciles discrepancies; prepares invoice corrections. Maintains and audits timesheets; works with other staff to ensure timesheet files are complete and accurate. Performs tasks and duties of a similar nature and scope as required for assigned office.

MINIMUM QUALIFICATIONS AT ENTRY

Additional qualifications may be specified and receive preference depending upon the nature of the position

Basic Qualifications U.S Citizenship preferred Ability to acquire and maintain a government security clearance. Must have a minimum of an active Interim Secret granted. Ability to acquire and maintain any other specific special clearances/access requi