*Matrix Human Services is Educating Children, Supporting Families and Rebuilding Neighborhoods in Detroit. *

THE IMPACT YOU WILL BE A PART OF WITH JOINING MATRIX

• Over 30 program locations throughout Detroit and surrounding areas 
• 20,000+ individuals benefiting from Matrix services every year
• The largest Head Start Program in the city of Detroit 
• The largest HIV treatment and prevention program in Detroit 
• After school youth services and academic enrichment 
• Workforce Development and Financial Literacy Programs 
• Housing Education and Home Buying Assistance 
• Healthy Senior Living Program 

*RECOGNITION FOR DEI. *Received Diversity Champion Award from Corp! in 2021. CEO, Brad Coulter honored by Crain's as one of 2021's most Notable Executives in DEI. 

FOCUS ON PERSONAL AND CAREER DEVELOPMENT. Tuition Assistance. Professional Development Support. In-House Learning and Professional Development Platform. 

*WE EMBRACE WORK LIFE BALANCE. *Vacation Banks. Paid Holidays. 

*BENEFITS OPTIONS. *Medical/Rx. Nonstop Visa Card. Dental. Vision. Life/AD&D Insurance. Flexible Spending Accounts. Combine Short- & Long-Term Disability. Employee Assistance Program (EAP). 403(b) Retirement Account. 

CORE VALUES:

• Positive Attitude 
• Always Learning 
• Results Through Accountability 
• Building Relationships

JOB SUMMARY/ACCOUNTABILITY

The Center Records Coordinator provides administrative and clerical support to Birth to 5 Center Managers and administration staff. This position is responsible for records management for the Birth to 5 program in accordance with agency, program, and governmental regulatory requirements. The incumbent will maintain a well-organized file system, conduct recordkeeping and reporting, carry out ongoing monitoring, and perform additional tasks as required. 

GENERAL RESPONSIBILITIES:

Complete required center-based paperwork, i.e., parent volunteer sheets, communicable disease reporting, parent meeting form, etc. 

Create children's files for new enrollment and maintain child files at the center; maintain COPA/ChildPlus records.  

Maintain health records, including physical examinations and immunizations.  

Run monitoring reports and submit required reports to the site supervisor (Center Manager) or designee.

Monitor health documentation to ensure it is current and accurate.

Regularly check medication and IHCP dates to ensure they are current and accurate.  

Take and record attendance, call parents regarding absences, initiate the attendance policy when needed.

Track volunteers and in kind documentation.

With the Center Manager, stay with children for late pickup.

Check Child Data Card for pickups by non-parents; keep card updated.

Follow up with parents for needed signatures, incomplete or lost paperwork, etc.  

Conduct end of year file closeout.

Be the backup key holder for the center.  

Participate in the application and enrollment of children for the program; assist in maintaining enrollment.

Maintain adequate safeguards for the privacy and confidentiality of information. 

Complete required documentation of relevant activities and submit records and reports in a timely and accurate manner.  

Stay abreast of current issues and trends by participation in grantee-sponsored training, center pre-service and in-service trainings, and other continuing education, career and professional development opportunities; read and review agency policies and procedures, regulations, and other resources