PARALEGAL SPECIALIST - SES - 79001458

Date: Sep 12, 2024

The State Personnel System is an E-Verify employer. For more information click on our E-Verify Website (http://www.dms.myflorida.com/workforce_operations/human_resource_management/for_job_applicants/e_verify) .

Requisition No: 837369

Agency: Business and Professional Regulations

Working Title: PARALEGAL SPECIALIST - SES - 79001458

Pay Plan: SES

Position Number: 79001458

Salary: $45,000.00 - $50,0000.00

Posting Closing Date: 09/30/2024

Total Compensation Estimator Tool (https://compcalculator.myflorida.com/)

Division of Florida Condominiums, Timeshares and Mobile Homes

Senior Paralegal Specialist

Position Number: 79001458

Hiring Salary: $45,000.00 – $50,000.00 Annually

Open Competitive

Our Organization and Mission:

The Department of Business and Professional Regulation (DBPR) is the agency charged with licensing and regulating State of Florida businesses and professionals, such as cosmetologists, veterinarians, condominiums, hotels, and restaurants. Our mission is to license efficiently and regulate fairly, and we strive to meet this goal in our day-to-day operations.

The work you will do:

This position is located within the Doral office of the Division of Florida Condominium, Timeshares and Mobile Homes and reports to the Attorney Supervisor. This position is responsible for

Your Specific Responsibilities:

• Reviews and coordinates the adoption of all Division administrative rules and forms.

• Serves as liaison with the Bureaus, Office of the General Counsel, Joint Administrative Procedures Committee and Bureau of Administrative Code. Provides legal notice of all public meetings. Publishes timely meeting notices in the Florida Administrative Weekly.

• Leads the Division’s Annual Regulatory Plan as well as any other rule related functions for and on behalf of the Division.

• Responsible for the preparation, oversight and tracking of a high volume of transmittal inquiries, responding on behalf of the Division or preparing replies for the signature of the Secretary, Deputy Secretary and/or the Division Director.

• Provides customer service for constituent inquiries, both written and telephone inquiries, from the general public, licensees, and other interested parties, including escalations.

• Works closely with the Deputy Director on special projects as needed. Assists in the preparation of Annual Reports and other documents and reports as needed by the Deputy Director and updates policies and procedures.

  Required Knowledge, Skills, and Abilities:

• Knowledge of legal terminology.

• Knowledge of law and legal procedure.

• Ability to comprehend and interpret information.

• Ability to record information accurately.

• Ability to perform legal writing.

• Ability to maintain files.

• Ability to plan, organize and coordinate work assignments.

• Ability to establish and maintain effective working relationships with others.

• Ability to communicate effectively, both orally and in writing, by understanding written sentences and paragraphs in work-related documents, by talking to others to effectively convey information, by actively listening to others, and by communicating effectively with others in writing as indicated by the needs of the audience.

• Ability to prepare correspondence and administrative reports.

• Ability to understand and apply applicable rules, regulations, policies and procedures.

• Ability to utilize problem-solving techniques.

• Ability to work independently.

  Minimum Requirements :

• A bachelor's degree from an accredited college or university and 2 years of supervisory or lead experience; or

• Completion of a training program to become a legal assistant, a paralegal, a legal paraprofessional or a lawyer’s or attorney’s assistant and 2 years of supervisory or lead experience; or

• A degree or certificate in legal technology, legal administration, legal studies or allied legal services and 2 years of supervisory or lead experience; or

• An associate degree and two years of experience involving paralegal work or equivalent and 2 years of supervisory or lead experience; or

• An associate degree and two years of experience in legal secretarial work; or such work deemed equivalent by the managing supervisor and 2 years of supervisory or lead experience.

  Preferences:

  Preference will be given to applicants who can demonstrate at least one or more of the following:

• A bachelor's degree from an accredited college or university with a major with an emphasis in legal studies, such as, allied legal services, political science and criminal law.

• A degree or certificate in legal technology, legal administration, legal studies or allied legal services; or

• Strong familiarity with agency rulemaking;

• Strong ability to provide clear and effective communication to customers;

• Familiarity with the Florida Administrative Register and the Florida Administrative Weekly

• A strong ability to work well in a fast-paced professional environment and meet or exceed condensed deadlines; and

• Strong technical writing ability.

  The Benefits of Working for the State of Florida:

  “ Working for the State of Florida is more than a paycheck. The State’s total compensation package for employees features a highly competitive set of employee benefits including:

• State of Florida retirement package: 3% employee contribution required.

• Nine annual paid holidays and one personal holiday

• Ability to earn up to 104 hours of paid annual leave annually as a new employee with the State of Florida

• Ability to earn up to 104 hours of paid sick leave annually.

• The State of Florida offers health insurance coverage (i.e. individual and family coverage) to eligible employees.

• The State of Florida provides a $25,000 life insurance policy to eligible employees.

• Additional supplemental insurance policies are available for dental, vision, hospital supplement, cancer, etc.

• Tax deferred medical and childcare reimbursement accounts are available.

  Tuition waiver program to attend an approved State of Florida College or University

  *Information contained in responses to Qualifying Questions concerning education, experience, knowledge, skills and/or abilities must also be disclosed on the State of Florida Employment Application. *

  Applicant Note: If you are the selected candidate for this position and hold a current license through the Florida Department of Business & Professional Regulation, you may be required to place your license in an inactive status.

  NOTE : This position requires a security background check, physician assessment, drug screening, and participation in direct deposit. You will be required to provide your Social Security Number (SSN) and date of birth in order to conduct this background check.

  Applicants are required to apply through the People First system by the closing date, by applying online. All required documentation must be received by the closing date of the advertisement. If you have any questions regarding your application, you may call 1-877-562-7287.

  The Florida Department of Business & Professional Regulation is committed to increasing recruitment and hiring of individuals with disabilities and improving employment outcomes.

  Candidates requiring a reasonable accommodation, as defined by the Americans with Disabilities Act, must contact the DBPR Human Resources (HR) Office at (850) 487-2074. DBPR requests applicants notify HR in advance to allow sufficient time to provide the accommodation.

  SPECIAL REMINDERS:

  Male applicants born on or after October 1, 1962, will not be eligible for hire or promotion unless they are registered with the Selective Services System (SSS) before their 26th birthday, or have a Letter of Registration Exemption from the SSS. For more information, please visit the SSS website: http://www.sss.gov .

  If you are a retiree of the Florida Retirement System (FRS), please check with the FRS on how your current benefits will be affected if you are re-employed with the State of Florida. Your current retirement benefits may be canceled, suspended or deemed ineligible depending upon the date of your retirement.

  The Florida Department of Business & Professional Regulation values the sacrifices veterans and their family members have given to our country and support the hiring of returning service members and military spouses.

  A candidate for veterans’ preference who believes he or she was not afforded employment preference may file a complaint in accordance with Rule 55A-7.016, F.A.C., with the Florida Department of Veterans’ Affairs, Veterans’ Preference Coordinator, 11351 Ulmerton Road, Suite 311, Largo, FL, 33778. The Department of Veterans’ Affairs has also established an email where people can electronically file claims or ask questions. The email is veteranspreference@fdva.state.fl.us. (file://BPRTLFP04/LSCShared/Government%20Analyst%20II%20Position%2079000758/CTMH/Personnel/REQUEST%20TO%20ADVERTISE/veteranspreference@fdva.state.fl.us.)

  The Department of Business and Professional Regulation will only hire U. S. citizens and lawfully authorized alien workers. Our agency participates in the E-Verify System which is a federal government electronic database available for employers to use to verify the identity and employment eligibility of all persons hired to work in the United States.

The State of Florida is an Equal Opportunity Employer/Affirmative Action Employer, and does not tolerate discrimination or violence in the workplace.

Candidates requiring a reasonable accommodation, as defined by the Americans with Disabilities Act, must notify the agency hiring authority and/or People First Service Center (1-866-663-4735). Notification to the hiring authority must be made in advance to allow sufficient time to provide the accommodation.

The State of Florida supports a Drug-Free workplace. All employees are subject to reasonable suspicion drug testing in accordance with Section 112.0455, F.S., Drug-Free Workplace Act.

Location:

DORAL, FL, US, 33126 DORAL, FL, US, 33166

Nearest Major Market:Miami