This job was posted by https://www.azjobconnection.gov : For more information, please see: https://www.azjobconnection.gov/jobs/6542169

JOB SUMMARY:

This is varied clerical accounting work of considerable difficulty in preparing, processing and maintaining records of the Finance Department. This work is such that the employee may frequently work with considerable independence and perform work according to general instructions given by a superior. Work is reviewed for completeness and compliance with operating standards and policies, unless it is of a standard or routine work.

ESSENTIAL FUNCTIONS: (May not include all of the duties, nor do the listed examples include all tasks which may be found in positions of this class.)

• Receives and records payments of all City revenues on an electronic cash register: utility, building permit fees, cemetery fees, humane fees, municipal court fines, business license fees, library fines, ambulance charges, recreation fees, aquatic center fees, , water contract fees, sale of water meters, airport deposit, fire deposit, visitor center fees, police deposit, transit fares, special event fees, lifeline premiums, NSF fees, , individual departmental revenues, auction deposits, and others as necessary.
• Runs billing process to produce files for outside contractor for monthly, delinquent and final utility bills.
• Download and upload meter readings to utility billing software on a monthly basis.
• Process automatic withdrawal (ACH) payments on a monthly basis.
• Balance cash to Cash Collections system and prepare for deposit on a daily basis.
• Process slips to address re-reads, leaks, meter tests and sewer issues as needed.
• Investigate illegitimate accounts identified by Water Field staff.
• Establish payment plan contracts through the utility billing system.
• Process Ramada and park reservations and issue alcohol permits.
• Issue yard sales and sidewalk sale permits.
• Processes payments in person, by phone, mail, outdoor drop box, and website.
• Prepares work orders and arranges new patron service.
• Researches and responds to inquiries/complaints in person, by telephone, e-mail or mail.
• Directs public to appropriate departments.
• Performs data entry for all City cash receipts.
• Monitors delinquent accounts and prepares turn-off list.
• Compiles re-reads reports and other utility activity reports on a monthly basis.
• Process credit/debit adjustments as needed. Keep an ongoing filing system on re-reads, turn offs, work orders, adjustments, blue slips, trouble slips, utility contracts, daily cash reports, electronic payments, yard sales and ramadas.
• Makes simple arithmetic calculations manually or by use of a machine according to established methods.
• Prepares correspondence and performs routine clerical functions as required or necessary.
• May cross train into other accounting specialty fields if necessary.
• Assists with applications for business licenses.
• Performs general clerical work in support of assigned duties, including answering telephones, assisting customers, copying and filing documents, and preparing records.
• Reconciles, reviews for completeness and helps in monitoring the entire Citys purchasing card transactions and enters all invoices in the Citys financial system.
• Performs the duties of the Finance Committee Secretary by coordinating meetings, preparing agendas, recording meetings and typing the minutes of each meeting.
• Maintains the integrity, professionalism, values, and goals of the City by assuring that all policies, rules and regulations are followed and that accountability and public trust are preserved.
• Works in a safe manner and reports unsafe activity and conditions. Follows City-wide safety policy and p actices and adheres to responsibilities concerning safety prevention, reporting and monitoring as outlined in the Citys Safety Handbook.
• Supports the relationship between the City and the constituent population by demonstrating courteous and cooperative behavior when interacting with residents, visitors and City staff; enthusiastically promotes the Citys goals and priorities in compliance with all policies and procedures.
• Maintains regular and reliable attendance.
• Performs related duties as assigned.
• (The duties listed above are intended only as illustrations of the various types of work performed. The job description does not constitute an employment agreement between the employer and employee and is subject to change by the employer as the needs of the employer and requirements of the job change.)

EVALUATION FACTORS: REQUIRED KNOWLEDGE, SKILLS AND ABILITIES:

Knowledge of proper grammar, spelling and math.

Knowledge of general clerical procedures.

Knowledge of bookkeeping principles and methods.

Knowledge of office machines and equipment and their use.

Knowledge of the methods and practices of financial record keeping.

Knowledge of modern office practices, procedures and