Apply for Job Job ID362101 LocationDuluth Job FamilyLR-Clerical Full/Part TimePart-Time Regular/TemporaryRegular Job Code1885 Employee ClassAFSCME Unit 6 - Clerical Add to Favorite Jobs Email this Job About the Job Summary of Position: This is a 12-month, 50% AFSCME Clerical position assigned to Duluth Campus - College of Pharmacy. Located on the Duluth campus of the University of Minnesota, the individual serves as an Administrative Specialist for the Department of Pharmacy Practice and Pharmaceutical Sciences (PPPS) and the Duluth Campus of the College of Pharmacy. The individual provides administrative support to PPPS departmental faculty and staff and the College of Pharmacy Senior Associate Dean's office on the Duluth Campus. Working closely with faculty, staff and executive team requests, the expectation is for work both collaboratively and independently, in a multi-task, frequently interrupted work environment. The incumbent must exercise discretion and independent judgment as the work performed can be directly related to and impact the general business operations of the College and/or our customers and constituents. Principal Duties and Responsibilities: 100% Administrative Support Front desk office support Create a friendly, welcoming atmosphere for faculty, staff, students and visitors. Process, receive and distribute mail and package deliveries. Manage room scheduling requests and post daily schedules. Answer phones/messages, e-mail requests. Manage routine daily office tasks. Provide administrative support to the Executive Associate Research and resolve conflicts, risks, and issues as they arise. Reconcile Pcard transactions, process requisitions and expense reimbursements. Arrange meetings, provide administrative and logistics support as assigned or requested. Facilitates meetings, prepares agendas, takes minutes, and provides administrative support and follow up on matters arising from meetings Draft, edit, and proofread correspondence and documents. Support faculty/staff and College of Pharmacy Duluth campus with data entry/processing, mailing, filing, photocopying, faxing and related requests. Coordinate ordering and replacement of research lab equipment and supplies. Document receipt of orders. Process service contract renewals for research lab equipment under direction of Lab Manager. Provide support for personnel searches and other complex events. Assist with coordination/management of departmental or campus projects and events. Provide primary support at events. Miscellaneous duties as needed and/or assigned. Supervision: Incumbents may supervise student employees. Working Conditions: Office environment / no specific or unusual physical or environmental demands. Working Arrangements: This role is offered as an on campus position. You are required to be onsite at our Duluth, MN-based campus on a regular basis. Specific schedule will be determined between you and your supervisor. *The Employer retains the right to change or assign other duties to this position. Qualifications Required Qualifications High School Diploma/GED and four years of related office experience. Training/education may be substituted for some of the years of experience. Demonstrated ability to maintain confidentiality with sensitive information. Experience establishing successful working relationships with multiple groups (students, staff, faculty and external customers). Previous experience in customer service. Demonstrated ability to collaborate with a diverse population of faculty, administrators, staff and students. Experience with multi-faceted projects that require flexibility, dependability, attention to detail and deadlines. Proficiency in Microsoft Suite, Adobe, Google Workplace applications. Previous experience managing schedules, calendars, and timelines for multiple projects. Excellent organizational skills, detail-oriented, and accuracy in completing assigned tasks. Ability to work both collaboratively and independently in a multitask environment with frequent interruptions. Demonstrated experience in, and an ongoing commitment to, working effectively with and across diverse communities: including people of color, underrepresented groups and new immigrant populations; American Indians; people with both visible and invisible disabilities; women; people of various gender and sexual identities and expressions; and first-generation students from economically disadvantaged backgrounds Commitment to support the College of Pharmacy core values Preferred Qualifications Five or more years demonstrated administrative experience. Experience with PeopleSoft applications. Experience with accounting practices and software (e.g. purchasing, expense reports). About the Department The University of Minnesota College of Pharmacy is nationally recognized for excellence in preparing pharmacists and pharmaceutical scientists, occupational therapists, and medical laboratory scientists to tackle society's toughest problems in Minnesota and across the globe. The College of Pharmacy offers degrees in the programs of pharmacy (PharmD, MS, PhD), occupational therapy (OTD), and medical laboratory sciences (BS, Certificate, MMLS, MS-BLS). The pharmacy program is offered on the Twin Cities and Duluth campuses. The occupational therapy program is offered on the Twin Cities and Rochester campuses. The medical laboratory sciences program is offered on the Twin Cities campus. Interactive technology is used to keep all campuses connected. The Department of Pharmacy Practice and Pharmaceutical Sciences (PPPS) is one of five academic departments within the College of Pharmacy and is geographically located on the University of Minnesota Duluth campus. PPPS is an interdisciplinary department with faculty engaged in scholarship, practice and teaching across disciplines encompassing clinical, basic, and social sciences. Our faculty and outstanding administrative and research staff are dedicated to continuously improving interdisciplinary pharmaceutical care education, research, practice and service focused on the health and wellbeing of underserved, rural, and Indigenous communities. PPPS faculty can best be described as multidisciplinary with expertise in the basic, clinical, social, and behavioral sciences. This diverse focus and departmental infrastructure sets the stage for collaborative research opportunities with colleagues in the Medical School Duluth, local and regional health care systems, and across other departments in the Academic Health Center. Students play an important role in PPPS research laboratories, and numerous opportunities exist for students who have a desire to gain research experience as an undergraduate, professional, or graduate student. https://www.pharmacy.umn.edu/departments/pharmacy-practice-and-pharmaceutical-sciences Benefits Working at the University At the University of Minnesota, you'll find a flexible work environment and supportive colleagues who are interested in lifelong learning. We prioritize work-life balance, allowing you to invest in the future of your career and in your life... For full info follow application link. The University recognizes and values the importance of diversity and inclusion in enriching the employment experience of its employees and in supporting the academic mission. The University is committed to attracting and retaining employees with varying identities and backgrounds. The University of Minnesota provides equal access to and opportunity in its programs, facilities, and employment without regard to race, color, creed, religion, national origin, gender, age, marital status, disability, public assistance status, veteran status, sexual orientation, gender identity, or gender expression. To learn more about diversity at the U: http://diversity.umn.edu.