38022BR

Extended Job Title:

Assistant Director (Family Medicine/Alberta)

Org Level 1:

Texas Tech Unv Hlth Sci Ctr El Paso

Position Description:

Performs varied and complex administrative duties in the management and coordination of a large specialized project and/or program. Requires independent judgement and application of established policies and procedures. Works under general supervision with evaluation based on overall results obtained.Coordinates the day-to day, administrative aspects of the Graduate Medical Education (GME) Program in collaboration with the Program Director (PD), GME office, attending physicians, fellows/residents and the other institutional and regulatory administrative offices. In conjunction with the PD, the GME Associate Director shares responsibility for the administration of the residency/fellowship program and assists the PD in developing and maintaining the educational quality of the program and ensuring compliance with accreditation

standards and other regulatory requirements.

Requisition ID:

38022BR

Optional Attachments:

Other Documents Supporting Qualifications

Travel Required:

Up to 25%

Major/Essential Functions:

• Provides administrative support for the residency and Fellowship programs

• Serves as liaison between programs, departments, and other entities

• Prepares and provides guidance to residents and fellows on evaluations. Manages the residency and fellowship program

• Tracks duty hours and medical procedures

• Responsible for residency and fellowship program policy and procedure manuals

• Oversees the New Incoming Residents & New Student orientations

• Partners with program directors in preparing for program accreditation.

• Partners with program director to establish and coordinate the residency candidate recruitment process

• Manages the Electronic Residency Application Service (ERAS)

• Manages all in-processing documentation for new incoming residents

• Directs and oversees program related educational and social activities for residency & fellowship programs

• Directs and oversees compliance with the annual ACLS/BLS certification & renewal, HIPAA, EEO/Sexual Harassment, and Billing compliance

• Manages and maintains Affiliation and Program Letters of Agreement

• Attends conferences & professional development meetings

• Performs additional duties assigned by supervisor within the scope of position, following TTUHSC policies and procedures, in order to meet the goals and objectives of the department

• Supervises Fellowship Program Coordinator

• Adhere to all TTUHSCEP policies, procedures and processes

• Personally demonstrate, display, and act in accordance with TTUHSCEP’s values (Service, Respect, Accountability, Integrity, Advancement, and Teamwork)

• Actively promote and encourage staff across the institution

• Perform all other duties as assigned

Position Specific:

• Knowledge of planning and scheduling techniques

• Excellent organizational and interpersonal skills

• Demonstration of leadership skills

• Ability to make administrative and procedural judgments on sensitive and confidential issues

• Ability to analyze and solve complex problems

• Ability to communicate effectively both orally and in writing. Ability to analyze and interpret financial data and prepare reports

• Ability to create, compose, and edit written materials

• Ability to operate personal computer and familiar with various software programs

• Preferred knowledge and understanding of residency accreditation, operating principles and procedures

• Ability to prioritize, set goals, plan long range, and meet deadlines.

• Ability to adapt and adjust to new or changing situations

• Ability to function well under stress

Grant Funded?:

No

Minimum Hire Rate:

Compensation is commensurate upon the qualifications

Pay Basis:

Monthly

Work Location:

El Paso

Preferred Qualifications:

• TAGME certification, in-process certification, or goal to obtain certification

• Understand and apply Family Medicine and Sports Medicine program accreditation requirements and guidelines, as well as all other governing agencies

• Understand the organizational structure of Family Medicine and the relationship between the program, the accreditation, and institutional entities

• Utilize interpersonal skills to work effectively with others: is an active listener, and is fair and nonjudgmental. Understands and ability to apply general human resource functions and principles

• Understands and ability to apply general financial and budgetary processes, principles, and planning. Understands graduate and continuing medical education. Understands recruitment activities and applicable software. Understands the importance and aims of wellness within the program and is knowledgeable of the resources available

Campus:

HSC - El Paso

Department:

Family Medicine Elp Genl

Job Type:

Full Time

Pay Statement:

Compensation is commensurate upon the qualifications of the individual selected and budgetary guidelines of the hiring department, as well as, the institutional pay plan. For additional information, please reference the institutional pay plan on the Human Resources webpage.

Job Group:

Executive and Admin Assistants

Shift:

Day

EEO Statement:

As an EEO/AA employer, the Texas Tech University System and its components will not discriminate in our employment practices based on an applicant’s race, ethnicity, color, religion, sex, sexual orientation, gender identity, national origin, age, disability, genetic information or status as a protected veteran.

Required Qualifications:

• Bachelor's degree in the area of specialization or closely related field

• Three years of related administrative and technical experience

• Additional job related education may be substituted for the required experience on a year-for-year basis

Does this position work in a research laboratory?:

No

Jeanne Clery Act:

The Jeanne Clery Disclosure of Campus Security Policy and Campus Crime Statistics Act is a federal statute requiring colleges and universities participating in federal financial aid programs to maintain and disclose campus crime statistics and security information. By October 1 of each year, institutions must publish and distribute their Annual Campus Security Policy & Crime Statistics Report (ASR) to current and prospective students and employees. You can locate this report through our website at: https://www.ttuhsc.edu/emergency/clery-report.aspx