38782BR

Extended Job Title:

Assoc Clinical Dept Admin

Org Level 1:

Texas Tech Unv Hlth Sci Ctr El Paso

Position Description:

Employees perform assigned duties in support of developing and managing a comprehensive outpatient Clinical Department Practice program consisting of various clinical sites. The in incumbent may also be responsible for

development and maintenance of financial reporting for the entire Department's activities. Employees in this classification may be responsible for nurses, and clerical/secretarial employees assigned to their clinical service. Work is performed under usual clinic conditions necessitating a high degree of contact with patients, residents, physicians, medical students, faculty, and professional staff of other institutions. This position may require some travel.

Requisition ID:

38782BR

Travel Required:

Up to 25%

Major/Essential Functions:

• Provides support to all aspects of the department's financial system, including clinical and technical revenues, state appropriations, grants and contracts, designated funds, and gifts received by the department.

• Assist PLFSOM administration in developing and monitoring operating parameters, as well as in ensuring financial oversight and control.

• Assists with the preparation and monitoring of the Department's budget and makes recommendations to the Department Chair regarding issues related to organizational effectiveness and fiscal management.

• Assist with the management of the department-based revenue cycle.

• Assist in identifying and implementing solutions in order to optimize charge capture, lag, coding accuracy, and initial denials.

• Approve departmental purchases and purchasing policies in the absence of the department administrator while ensuring alignment with the TTUHSC El Paso and TTUS requirements.

• Assist the Department Administrator in preparing financial and administrative reports.

• Assists in interpreting and analyzing financial statements; analyses and prepares capital budgets.

• In collaboration with the Department Administrator and Department Chair, assist with physician productivity and facility utilization.

• Regularly review established benchmarks (including but not limited to cFTEs) to monitor clinician productivity and make recommendations to the Department Administrator for cFTE or benchmark adjustments.

• Participate in clinician relation and leadership development programs.

• Responsible for management of physical and facility resources.

• Supervise all non-clinical administrative support staff.

• Oversee timekeeping and payroll.

• Partner with Human Resources for recruitment, performance management, and evaluations.

• Working knowledge in a residency and/or fellowship program.

• In partnership with Department Administrator and Department Chair, Assist with faculty and Visa recruitment and processing.

• Ensure all TTUS, HSCEP OP's, Regents Rules, EEO, HR, and related policies and procedures are observed at all times

• Assist with departmental faculty on-boarding including but not limited to: EMR access, payer enrollment, provider templates, and Values-Based Culture integration.

• Professionally and effectively interact with all levels of TTUHSC El Paso executive leadership and with PLFSOM Administration, physicians, administrative support staff, patients and members of the community.

• Adhere to all policies, procedures and practices (Regents Rules, TTUS, HSECEP OPs, etc.).

• Serve as a Value's leader while actively promoting and encouraging staff across the institution.

• Assist with development and execute departmental contracts and MSA's in collaboration with the Clinical Affairs leadership, PLFSOM Administration and Office of General Counsel.

• Perform all other duties as assigned.

• Adhere to all TTUHSCEP policies, and processes.

• Personally demonstrate, displays, and act in accordance with TTUHSCEP values, (Service, Respect, Accountability, Integrity, Advancement, and Teamwork).

Grant Funded?:

No

Minimum Hire Rate:

Compensation is commensurate upon the qualifications of the individual selected

Pay Basis:

Monthly

Work Location:

El Paso

Preferred Qualifications:

• Advanced skills in organization, planning, interpersonal relations, familiar with clinical operations and objectives.

• Overall understanding of other departments.

• Reviews and improves the operational interface between other ancillary and clinical departments, to include the Pathology Administrative Office.

• Bachelors Degree in related area preferred or higher.

Campus:

HSC - El Paso

Department:

Pathology Elp

Required Attachments:

Cover Letter, Resume / CV, Transcript

Job Type:

Full Time

Pay Statement:

Compensation is commensurate upon the qualifications of the individual selected and budgetary guidelines of the hiring department, as well as, the institutional pay plan. For additional information, please reference the institutional pay plan on the Human Resources webpage.

Job Group:

First Line Other Admn

Shift:

Day

EEO Statement:

As an EEO/AA employer, the Texas Tech University System and its components will not discriminate in our employment practices based on an applicant’s race, ethnicity, color, religion, sex, national origin, age, disability, genetic information or status as a protected veteran.

Required Qualifications:

• Bachelor's degree in Business Administration or a related field; four years of directly related experience.

• Graduate work with a concentration in Health Organization Management may substitute for the directly related experience.

• Ability to read, analyze, and interpret general business periodicals, professional journals, technical procedures, or governmental regulations.

• Ability to write reports, and business correspondence.

• Ability to effectively present information and respond to questions from groups of managers, clients, customers, and the general public.

• Ability to work with mathematical concepts such as probability and statistical inference.

• Ability to apply concepts such as fractions, percentages, ratios, and proportions to practical situations.

• Capable of organizing, prioritizing, and supervising.

• Ability to solve practical problems and deal with a variety of concrete variables in situations where only limited standardization exists.

• Ability to interpret a variety of instructions furnished in written, oral, diagram, or schedule form.

Does this position work in a research laboratory?:

No

Jeanne Clery Act:

The Jeanne Clery Disclosure of Campus Security Policy and Campus Crime Statistics Act is a federal statute requiring colleges and universities participating in federal financial aid programs to maintain and disclose campus crime statistics and security information. By October 1 of each year, institutions must publish and distribute their Annual Campus Security Policy & Crime Statistics Report (ASR) to current and prospective students and employees. To view this report, visit the TTUHSC Clery Act website (https://www.ttuhsc.edu/emergency/clery-report.aspx) .