38827BR

Extended Job Title:

Associate Director

Org Level 1:

Texas Tech Unv Hlth Sci Ctr El Paso

Position Description:

Performs administrative duties in the management and coordination of a large specialized project and program. Under general supervision, performs varied and complex administrative duties requiring independent judgment and the application of established policies and procedures. May provide supervision and direction to clerical, para-professional or professional staff members.

Requisition ID:

38827BR

Travel Required:

Up to 25%

Major/Essential Functions:

• Responsible for managing the financial record keeping, reporting, and other accounting functions on behalf of the FGSBS.

• Responsible for accounting processes, such as, purchases, contracts, submitting monthly expense reports, and ensuring invoices get processed in a timely manner.

• Responsible for Banner Student data entry and maintenance reflecting the life cycle of a student.

• Responsible for scheduling, coordinating, and confirming applicant interviews for all vacant positions as needed.

• Responsible for creating databases and analyzing student/intern records. Collects data and submits reports to other organizations.

• Responsible for ensuring student admission, class registration, and degree completion.

• Responsible for creating and analyzing assessment tools that help the school achieve its program objectives; for example, Qualtrics.

• Responsible for organizing the graduate council meetings.

• Responsible for collecting, transcribing, and editing meeting minutes.

• Assists leadership in formulating and implementing policies and procedures.

• Leads the preparation of documents required by the institutional Office of Finance and Administration on behalf of the FGSBS.

• Assist leadership in the recruitment of faculty and staff.

• Ensures departmental compliance with institutional safety requirements.

• Serves as the unit safety officer.

• Adhere to all TTUHSCEP policies, procedures and processes.

• Personally demonstrate, display, and act in accordance with TTUHSCEP’s values (Service, Respect, Accountability, Integrity, Advancement, and Teamwork). Actively promote and encourage staff across the institution.

• Perform all other duties as assigned.

Grant Funded?:

No

Minimum Hire Rate:

Compensation is commensurate upon the qualifications

Pay Basis:

Monthly

Work Location:

El Paso

Preferred Qualifications:

• Previous experience working at an institution of higher education institution is preferred.

• Experience managing sensitive information is preferred.

• Knowledgeable of Finance and Administrative regulations is preferred.

Campus:

HSC - El Paso

Department:

L Frederick Francis GSBS Elp

Required Attachments:

Cover Letter, Resume / CV, Transcript

Job Type:

Full Time

Pay Statement:

Compensation is commensurate upon the qualifications of the individual selected and budgetary guidelines of the hiring department, as well as the institutional pay plan. For additional information, please reference the institutional pay plan website (https://app4.ttuhsc.edu/payplan/) .

Job Group:

First line Managers

Shift:

Day

EEO Statement:

All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, gender expression, national origin, age, disability, genetic information or status as a protected veteran.

Required Qualifications:

Bachelor's degree in the area of specialization or closely related field. Four years of related administrative and technical experience. Additional job related education may be substituted for the required experience on a year-for-year basis.

Does this position work in a research laboratory?:

No

Jeanne Clery Act:

The Jeanne Clery Disclosure of Campus Security Policy and Campus Crime Statistics Act is a federal statute requiring colleges and universities participating in federal financial aid programs to maintain and disclose campus crime statistics and security information. By October 1 of each year, institutions must publish and distribute their Annual Campus Security Policy & Crime Statistics Report (ASR) to current and prospective students and employees. To view this report, visit the TTUHSC Clery Act website (https://www.ttuhsc.edu/emergency/clery-report.aspx) .