37978BR

Extended Job Title:

Sr Medical Secretary (Orthopaedics/Alberta)

Org Level 1:

Texas Tech Unv Hlth Sci Ctr El Paso

Position Description:

Performs specialized clerical and secretarial duties in support of the medical staff/faculty of the TTUHSC. Employees in this position are responsible for performing varied and complex office duties that require a thorough knowledge of departmental and institutional policies and procedures, as well as medical and scientific terminology. Job descriptions are subject to change due to advances in technology, use of work force, and factors that may impact the TTUHSC's need to modify position requirements. May be responsible for supervising a small clerical unit. Perform under pressure of deadlines.

Requisition ID:

37978BR

Travel Required:

None

Major/Essential Functions:

• Responsible for setting up a system to ensure faculty credentials are renewed and kept current to ensure compliance and proper distribution (i.e. Texas Medical License, DEA License, Board Certification Certificate, ACLS, PALS, NRP, BLS, etc.)

• Responsible for assisting with new faculty on boarding to include but not limited to: assist with gathering credentialing documentation; preparing HR system appointment (s); ensuring legal documents are consistent with hire date and properly executed; scheduling of orientations; scheduling of training (i.e. computer, EMR, dictation, ACLS, etc.); completion of on line training (Compliance, HIPPA, etc.; electronic access; tour of MOB and hospital, etc.

• Assist with faculty purchasing needs with administrative staff (i.e. business cards; specialty clinical items, etc.)

• Responsible for maintaining faculty departmental file to ensure compliance.

• Responsible for ensuring CME is properly allocated according to faculty legal documentation.

• Responsible for working with hospital medical staff on "Call" schedule to ensure conflicts are avoided.

• Responsible for maintaining faculty outlook calendar and ensure conflicts with clinical and administrative functions are avoided equipment.

• Responsible for handling incoming phone calls and route appropriately.

• Responsible for handling incoming and outgoing correspondence and route appropriately.

• Responsible for composing, typing, and dissemination of letters; PowerPoint presentations; meeting minutes; dictation; or other documents as requested by faculty.

• Act as back up for executive offices front desk. Adhere to all TTUHSCEP policies, procedures and processes.

• Personally demonstrate, display, and act in accordance with TTUHSCEP’s values (Service, Respect, Accountability, Integrity, Advancement, and Teamwork)

• Actively promote and encourage staff across the institution

• Perform all other duties as assigned.

Grant Funded?:

No

Minimum Hire Rate:

Compensation is commensurate upon the qualifications

Pay Basis:

Hourly

Schedule Details:

m-f

Work Location:

El Paso

Preferred Qualifications:

• Demonstrates proficiency in various software programs, to include Microsoft Office. Detail-oriented with superb organizational skills.

Campus:

HSC - El Paso

Department:

Orthopaedics Elp

Required Attachments:

Resume / CV, Transcript

Job Type:

Full Time

Pay Statement:

Compensation is commensurate upon the qualifications of the individual selected and budgetary guidelines of the hiring department, as well as, the institutional pay plan. For additional information, please reference the institutional pay plan on the Human Resources webpage.

Job Group:

Executive and Admin Assistants

Shift:

Day

EEO Statement:

As an EEO/AA employer, the Texas Tech University System and its components will not discriminate in our employment practices based on an applicant’s race, ethnicity, color, religion, sex, sexual orientation, gender identity, national origin, age, disability, genetic information or status as a protected veteran.

Required Qualifications:

• High school diploma or GED

• Five years secretarial experience with 3 years in a medical setting OR at least 12 months experience as a Medical Secretary at TTUHSC

Does this position work in a research laboratory?:

No

Jeanne Clery Act:

The Jeanne Clery Disclosure of Campus Security Policy and Campus Crime Statistics Act is a federal statute requiring colleges and universities participating in federal financial aid programs to maintain and disclose campus crime statistics and security information. By October 1 of each year, institutions must publish and distribute their Annual Campus Security Policy & Crime Statistics Report (ASR) to current and prospective students and employees. You can locate this report through our website at: https://www.ttuhsc.edu/emergency/clery-report.aspx