Description We are offering a short term contract employment opportunity for a Front Desk Receptionist. Based in El Segundo, California, this role falls within the Human Resources department of our company. As a Front Desk Receptionist, your key responsibilities will include managing incoming calls, providing administrative assistance, and coordinating various HR-related tasks. This role involves frequent interaction with various departments and vendors, and may require occasional overtime.

Responsibilities:

• Efficiently manage a high volume of calls through our phone system, providing information to callers, relaying messages, and announcing visitors.

• Assist the HR Manager and Senior Coordinator in organizing HR department trainings.

• Access and manage the company's security database, including assigning employee badges and coordinating employee gifts and bonuses.

• Provide backup support to the HR Coordinator as needed.

• Prepare orientation and recruitment packets for different companies supported by our El Segundo location.

• Respond to employee queries and direct them to the appropriate manager when necessary.

• Assist in preparing Company Events and Length of Service Awards, including obtaining Director's signatures.

• Assist with various projects as assigned by the Manager.

• Provide administrative support to all HR staff members as needed.

• Maintain and update the Unemployment book shared with HR Coordinator.

• Process Employee Relation Invoices and perform data entry tasks.

• Schedule meetings and perform other administrative duties as required. Requirements • Proficiency in data entry tasks is required

• Prior experience in training and coordinating teams is essential

• Familiarity with invoice review and processing

• Practical knowledge of database management

• Previous experience in Human Resources (HR) administration is preferred

• Capability to provide workstation support when necessary

• Excellent phone presence for handling client and customer calls

• Understanding of hiring processes and employee relations

• Experience in receptionist duties, including greeting visitors and directing them to the appropriate department or personnel

• Knowledge of security protocols to maintain a safe and secure environment

• Ability to liaise with vendors for various office requirements

• Experience in filing and administrative assistance tasks

• Proficiency in verification processes, such as document and identity verification

• Familiarity with backup technologies and HRIS systems

• Ability to coordinate, schedule and organize meetings efficiently

• Knowledge of phone systems and their operation

• Experience with bonus programs and overtime policies is preferred

• Familiarity with the preparation and distribution of information packets

• Understanding of unemployment processes and policies.

Robert Half is the world’s first and largest specialized talent solutions firm that connects highly qualified job seekers to opportunities at great companies. We offer contract, temporary and permanent placement solutions for finance and accounting, technology, marketing and creative, legal, and administrative and customer support roles.

Robert Half works to put you in the best position to succeed. We provide access to top jobs, competitive compensation and benefits, and free online training. Stay on top of every opportunity - whenever you choose - even on the go. Download the Robert Half app (https://www.roberthalf.com/us/en/mobile-app) and get 1-tap apply, notifications of AI-matched jobs, and much more.

All applicants applying for U.S. job openings must be legally authorized to work in the United States. Benefits are available to contract/temporary professionals, including medical, vision, dental, and life and disability insurance. Hired contract/temporary professionals are also eligible to enroll in our company 401(k) plan. Visit roberthalf.gobenefits.net for more information.

© 2024 Robert Half. An Equal Opportunity Employer. M/F/Disability/Veterans. By clicking “Apply Now,” you’re agreeing to Robert Half’s Terms of Use (https://www.roberthalf.com/us/en/terms) .