Posting Detail Information

Working TitleAccounting Technician III

Position LocationFort Collins, CO 80523

Work LocationPosition qualifies for hybrid/in-office work

Type of PositionFull-time

Classification TitleAccounting Technician III

Posting Number202400119P

Position TypeState Classified

Open Date09/17/2024

Close Date10/01/2024

Salary$4,154 - $5,401 monthly + Full benefits

Employee Benefits

Colorado State University is not just a workplace; it’s a thriving community that’s transforming lives and improving the human condition through world-class teaching, research, and service. With a robust benefits package, collaborative atmosphere, commitment todiversity, equity and inclusion (https://inclusiveexcellence.colostate.edu/about/) , and focus on work-life balance, CSU is where you can thrive, grow, and make a lasting impact.

• Review our detailed benefits information here. (https://hr.colostate.edu/wp-content/uploads/sites/25/2021/01/benefits-summary-sc.pdf)

• Explore the additional perks of working at CSU here.

• For the total value of CSU benefits in addition to wages, use our compensation calculator (https://hr.colostate.edu/total-compensation-calculator/) .

• Lastly, click here for more information about why Fort Collins is consistently ranked in the top cities to live in (https://hr.colostate.edu/prospective-employees/our-community/) !

State Classified HourlyNo

Overtime Eligible

Description of Work Unit

The Facilities Management Finance department is a unit within campus Facilities Management and exists to maintain and improve processes which protect the financial integrity of our departmental units. The mission of Facilities Management Finance is to develop strong oversight and understanding of the departmental budget and construction related accounting activities to assist with the development of best practices which enable effective, accurate management of the financial policies, processes and activities.

Facilities Management Finance provides oversight of 150 Facilities accounts, with over $100 million in operating costs, in the areas of budgets, accounting, financial management and reporting, university billings, department receivables, department internal financial control processes and procedures, financial instruction, and the department’s integrated work management system (AiM). We also provide services to the University community and non-University entities in the areas of billing, financial reporting, and real estate leases. Reports are developed and distributed to several campus departments including the Budget Office, Business and Finance, VPUO , and the President’s Office for building costs, project costs, leases, student facilities fees, and budget book information to name a few.

We pay, track, and report on university utilities for the main campus and all locations throughout the state. Construction accounting services are provided on over 300 projects, totaling nearly $1.3 billion in open projects in FY20, to project managers and Business and Finance in the areas of accounting, fund management, purchasing, contracts, payments, capitalization, bonded projects, and quarterly reporting for the Board of Governors.

Position Summary

The Accounting Technician III provides technical support and oversight to ensure departmental financial transactions and procedures comply with federal, state and university laws, regulations and policies. This includes purchase order creation and invoice processing for services needed by Facilities Management units; oversight and management of departmental cellular phones & telecommunications needs; processing of deposits for Facilities Management and its affiliates; and knowledge of compliance requirements for Federal uniform guidance, university and state fiscal rules, and other rules and regulations as applicable.

The position reports to the Systems & Reporting Manager of Facilities Management Finance, and works closely with the entire Facilities Management team to provide high level technical accounting support. The mission of Facilities Management Finance is to develop strong oversight and understanding of the departmental budget and to assist with the development of best practices which enable effective, accurate management of the financial policies, processes, and activities. Effective communication skills are required to articulate financial management plans, policies, and practices to the staff and other personnel. Successful execution requires extensive communication, coordination, and collaboration across many levels of the University.

*Position may qualify for hybrid/in-office work dependent on completed training and tasks assigned.

Minimum Qualifications

• Three years of technical accounting or bookkeeping experience

OR

• A combination of education in Finance, Accounting or Business and experience equal to 3 years (30 credits = 1 year of experience).*Please note, unofficial or official transcripts must be attached with this application.

Substitutions

Preferred Qualifications

• Bachelor’s degree in accounting, finance, business administration, or related field.

• Experience with Microsoft Excel, including formulas and formatting.

• Demonstrated attention to detail and effective communication skills, both verbal and written, based on application materials submitted.

• Working knowledge of financial practices within higher education institutions or government entities.

• Experience with financial systems, specifically Kuali Financial Systems.

• Experience with Integrated Workplace Management Systems, specifically AiM.

• Directly related state service experience.

Essential Job Duties

Job Duty CategoryPurchase Order Creation/Implementation

Duty/Responsibility

• Create purchase orders in AiM, our Integrated Workplace Management System, and related requisitions in Kuali.

• Evaluate spending to quantify annual purchasing needs, develop annual open purchase order list, and create purchase orders.

• Create purchase orders as needed throughout the year as requested by Facilities Management departmental staff.

• Determine best method for purchasing materials and services after request is received from the customer, including disbursement vouchers and payment requests.

• Read and understand contracts, bids, and pricing agreements and creates purchase orders correctly.

• Evaluate reports in AiM regarding shop spending and open or closed purchase requests

• Submit reports to vendors and technicians regarding service requests and determines validity and proper submission.

• Acquire appropriate and valid information for purchase orders

• Communicate with technicians to ensure appropriate emergency processing

• Navigate queries and reports within AiM and Kuali to ensure complete and accurate information

• Validate vendor data within Kuali

Percentage Of Time30%

Job Duty CategoryInvoice Processing

Duty/Responsibility

• Verify service invoices for payment by performing multiple matches between invoice, receipt of services, AiM and Kuali. Submit invoices to Accounts Payable for final payment after verification approval.

• Verify accuracy of invoice for price, purchase order number, vendor address, etc.

• Communicate with customers and vendors and determines discrepancies. If found, takes action to remedy and resolve discrepancies prior to approving payment.

• Evaluate reports in AiM to validate open purchase orders

• Work with accounts payable to ensure invoices are paid. Determine correct PO and request cancellations of payment.

• Evaluate the procurement mechanism that is appropriate for a service, and if they are inappropriate, determines alternative mechanism.

• Evaluate and communicate with appropriate parties regarding an invoice or service that may be related to other areas at CSU .

Percentage Of Time30%

Job Duty CategoryCustomer Service

Duty/Responsibility

• Provide oversight and guidance to vendors to ensure invoice timeliness and accuracy as well as purchase order validity. Provides updates to internal staff as deemed necessary.

• Creates instructional standard operational guidelines to assist and train internal stakeholders such as technicians.

• Provide vendors and technicians with updates on the status of requests.

• Provide expertise to vendors and technicians regarding the validity of a contract, what is required, and pertinent information that must be included.

• Provide technician contact information to vendors and facilitate communication between parties as needed.

• Evaluate details regarding a service such as amount, location, requester, date requested etc., utilizing reports, and reviewing information, then determines if new quote is needed or invoice can be paid on existing purchase order.

Percentage Of Time30%

Job Duty CategoryProcessing of Deposits

Duty/Responsibility

• Receive and verify validated deposits from multiple users including Area Accountants, FM Accounting Technicians, CSURF , etc.

• Communicate with employees across campus and external customers to resolve discrepancies as they arise and work to resolve issues. Evaluate deposits to ensure proper ownership.

• Create deposit documents in Kuali based on information received for deposit.

• Log deposits into tracking workbook to include all pertinent information related to the deposit.

• Submit deposits to the Cashier’s office in a timeframe that meets established CSU guidelines.

• Submit Accruals for both services and deposits

• Request appropriate backup for deposits

Percentage Of Time10%

Application Details

Special Instructions to Applicants

APPLICATION INSTRUCTIONS AND INFORMATION

• Clearly document job duties you have performed that relate to minimum qualifications, preferred qualifications, and essential job duties in theWork Experiencesection on the application. Human Resources must be able to evaluate your experience based on this information.

• Clearly outline dates of employment and hours worked per week for each employment experience listed in theWork Experiencesection of the Application so that Human Resources can calculate full-time work experience. Please note: Part-time experience will be calculated to determine the full-time equivalent.

• TheWork Experienceis the only document that will be utilized to determine if minimum qualifications, as outlined in the job posting, have been met.The Application is considered to be the legal document on file; resumes will not be reviewed for minimum qualification requirements.

• Applicants may redact information from this initial application that identifies their age, date of birth, or dates of attendance at or graduation from an educational institution.

  INCOMPLETE APPLICATIONS

• If an Application is considered “Incomplete”, the Application will be removed from consideration for the position.

• An Application is incomplete if no current/ previous employment is included in theWork Experiencesection of the Application.

• An Application is incomplete if “see resume” (or something similar) is noted, or previous employment does not contain job duties for every position in theWork Experiencesection of the Application.

• Positions requiring a degree or if using education as a substitution for work experience (e.g.: Associate or Bachelor’s) transcripts are required in order to verify receipt of the required degree or coursework. If official or unofficial transcripts are not supplied at the time of application, the Application is incomplete.

  RESUMES

• When a resume is listed as a required document, it may be used in the comparative analysis/ evaluation process to determine the candidates that most closely meet the qualifications of the position. This process occurs after an application has passed the minimum qualifications screening.

• Resumes will not be accepted in place of a completed application; however, some positions may still require a resume as a component for complete application materials.

• Please see theRequired Documentssection of the posting.

  NOTES

• Appointment to the vacancy or vacancies represented by this announcement is expected to be from the eligible list created. However, at the discretion of the appointing authority, the position(s) may be filled by another method of appointment for a valid articulated business reason.

• The selection process for State Classified positions may include an exam(s) and interview(s) whichrequirecandidates to physically appear (at the CSU campus in Fort Collins, CO) at the candidates’ own expense.

• Pertinent updates to your Application status can be obtained by logging into your application account athttps://jobs.colostate.edu

• All status updates for this position will be sent via email fromhuman.resources@colostate.edu,hr_ta@colostate.edu, OR the TA Team Member facilitating the search process. In addition to your Inbox, remember to check the Deleted and Junk folders for these important communications.

  FOR CURRENT OR FORMER EMPLOYEES OF THE STATE OF COLORADO :

• Per the requirements of the Step Pay Program implemented on July 1, 2024, any State employee must be paid a rate that is equal to or greater than the appropriate step pay rate within their classification’s pay range based on completed years in their current class series as of June 30.All current and former State employees must ensure that your entire work history within the State Classified System, including at Institutions of Higher Education, is indicated in your application so that your time-in-series can be calculated accurately.

Diversity, Equity, and Inclusion at Colorado State University

The State of Colorado believes that equity, diversity, and inclusion drive our success, and we encourage candidates from all identities, backgrounds, and abilities to apply. The State of Colorado is an equal opportunity employer committed to building inclusive, innovative work environments with employees who reflect our communities and enthusiastically serve them. Therefore, in all aspects of the employment process, we provide employment opportunities to all qualified applicants without regard to race, color, religion, sex, disability, age, sexual orientation, gender identity or expression, pregnancy, medical condition related to pregnancy, creed, ancestry, national origin, marital status, genetic information, or military status (with preference given to military veterans), or any other protected status in accordance with applicable law.

Colorado State University is committed to the full inclusion of all qualified individuals. As part of this commitment, our agency will assist individuals who have a disability with any reasonable accommodation requests related to employment, including completing the application process, interviewing, completing any pre-employment testing, participating in the employee selection process, and/or to perform essential job functions where the requested accommodation does not impose an undue hardship. If you have a disability and require a reasonable accommodation to ensure you have a positive experience applying or interviewing for this position, please direct your inquiries to our Human Resources – Talent Acquisition Team, athr_ta@colostate.eduor call (970) 491- MyHR(6947).

Department Contact Information

Human Resources – Talent Acquisition Team, athr_ta@colostate.eduor call (970) 491- MyHR(6947).

Please check the Help link online athttps://jobs.colostate.edu/help/for assistance on your application or for answers to Frequently Asked Questions.

All other inquiries should be directed to the Colorado State University Human Resources Office atHRServiceCenter@colostate.eduor (970) 491- MyHR(6947).

Conditions of EmploymentPre-employment Criminal Background Check (required for new hires), Special Requirements/Other - The successful candidate must be legally authorized to work in the United States by the proposed start date; the department will not sponsor a visa for this position.

EEO Statement

Colorado State University is committed to providing an environment that is free from discrimination and harassment based on race, age, creed, color, religion, national origin or ancestry, sex, gender, disability, veteran status, genetic information, sexual orientation, gender identity/expression, or pregnancy in its employment, programs, services and activities, and admissions, and, in certain circumstances, marriage to a co-worker. The University will not discharge or in any other manner discriminate against employees or applicants because they have inquired about, discussed, or disclosed their own pay or the pay of another employee or applicant. Colorado State University is an equal opportunity and equal access institution and affirmative action employer fully committed to achieving a diverse workforce and complies with all Federal and Colorado State laws, regulations, and executive orders regarding non-discrimination and affirmative action. TheOffice of Equal Opportunity (https://oeo.colostate.edu/) is located in 101 Student Services.

The Title IX Coordinator is the Director of the Office of Title IX Programs and Gender Equity, 123 Student Services Building, Fort Collins, CO 80523-0160, (970) 491-1715,titleix@colostate.edu.

The Section 504 and ADA Coordinator is the Director of the Office of Equal Opportunity, 101 Student Services Building, Fort Collins, CO 80523-0160, (970) 491-5836,oeo@colostate.edu.

The Coordinator for any other forms of misconduct prohibited by the University’s Policy on Discrimination and Harassment is the Vice President for Equity, Equal Opportunity and Title IX, 101 Student Services Building, Fort Collins, Co. 80523-0160, (970) 491-5836,oeo@colostate.edu.

Any person may report sex discrimination under Title IX to theOffice of Civil Rights, Department of Education (https://www2.ed.gov/about/offices/list/ocr/docs/howto.html) .

Background Check Policy Statement

Colorado State University strives to provide a safe study, work, and living environment for its faculty, staff, volunteers and students. To support this environment and comply with applicable laws and regulations, CSU conducts background checks for the finalist before a final offer. The type of background check conducted varies by position and can include, but is not limited to, criminal history, sex offender registry, motor vehicle history, financial history, and/or education verification. Background checks will also be conducted when required by law or contract and when, in the discretion of the University, it is reasonable and prudent to do so.

Employment and Appeal Rights

If you receive notice that you have been eliminated from consideration for the position, you may protest the action by filing an appeal with the State Personnel Board/State Personnel Director within 10 days from the date you receive notice of the elimination. Also, if you wish to challenge the selection and comparative analysis process, you may file an appeal with the State Personnel Board/State Personnel Director within 10 days from the receipt of notice or knowledge of the action you are challenging.

Refer to Chapters 4 and 8 of the State Personnel Board Rules and Personnel Director’s Administrative Procedures, 4 CCR 801, for more information about the appeals process. The State Personnel Board Rules and Personnel Director’s Administrative Procedures are available atwww.colorado.gov/spb.

A standard appeal form is available at:www.colorado.gov/spb. If you appeal, your appeal must be submitted in writing on the official appeal form, signed by you or your representative, and received at the following address within 10 days of your receipt of notice or knowledge of the action: Colorado State Personnel Board/State Personnel Director, Attn: Appeals Processing, 1525 Sherman Street, 4th Floor, Denver, CO 80203. Fax: 303-866-5038. Phone: 303-866-3300. The ten-day deadline and these appeal procedures also apply to all charges of discrimination.

Supplemental Questions

Required fields are indicated with an asterisk (*).

• • Are you willing and able to submit to a pre-employment background check?

• Yes

• No

• • The successful candidate must be legally authorized to work in the United States by the proposed start date. The Department will not sponsor a visa for this position. Will you be legally authorized to work in the United States by the proposed start date?

• Yes

• No

Applicant Documents

Required Documents

• Resume

• Cover Letter

Optional Documents

• Unofficial Transcripts