Posting Detail Information

Working TitleAssistant Business Manager

Position LocationFort Collins, CO

Work LocationPosition is fully in-office/in-person

Research Professional PositionNo

Posting Number202401512AP

Position TypeAdmin Professional/ Research Professional

Classification TitleProf/Indiv Contrib I

Number of Vacancies1

Work Hours/Week40

Proposed Annual Salary Range$50,000 - $55,000

Employee Benefits

Colorado State University is not just a workplace; it’s a thriving community that’s transforming lives and improving the human condition through world-class teaching, research, and service. With a robust benefits package, collaborative atmosphere, commitment todiversity, equity and inclusion (https://inclusiveexcellence.colostate.edu/about/) , and focus on work-life balance, CSU is where you can thrive, grow, and make a lasting impact.

• Review our detailed benefits information here. (https://hr.colostate.edu/wp-content/uploads/sites/25/2021/01/benefits-summary-afap.pdf)

• Explore the additional perks of working at CSU here.

• For the total value of CSU benefits in addition to wages, use our compensation calculator (https://hr.colostate.edu/total-compensation-calculator/) .

• Lastly, click here for more information about why Fort Collins is consistently ranked in the top cities to live in (https://hr.colostate.edu/prospective-employees/our-community/) !

Desired Start Date

Position End Date (if temporary)

To ensure full consideration, applications must be received by 11:59pm (MT) on09/03/2024

Description of Work Unit

Founded in 1870, Colorado State University is among the nation’s leading research universities and enrolls approximately 32,000 undergraduate, graduate, and professional students. Located an hour north of the Denver metro area, Fort Collins is a vibrant community of approximately 157,000 residents that offers the convenience of a small town with all the amenities of a large city. Fort Collins is situated on the Front Range of the Rocky Mountains with views of 14,000 foot peaks, and offers access to numerous cultural, recreational, and outdoor opportunities.

The Colorado State University Department of Athletics sponsors 16 men’s and women’s intercollegiate sports and competes as a member of the NCAA Division I- FBS and the Mountain West Conference. The University is located in Fort Collins, Colorado, 65 miles north of Denver. More information on the University and its intercollegiate athletics program can be found at www.csurams.com and www.colostate.edu

Position Summary

The Assistant Business Manager ensures that financial tasks and responsibilities, including but not limited to, purchase requisitions, internal orders, transfer of funds, procurement card transactions, monthly and year-end reporting, recruiting/recruiting travel authorizations and reimbursements, are appropriately and properly processed and recorded in compliance with Generally Accepted Accounting Principles ( GAAP ). This position works with the Senior Associate Athletic Director for Business Operations to ensure adequate internal controls are installed and that substantiating documentation meets or exceeds internal and external audits.

Required Job Qualifications

• Bachelor’s degree required, preferably in Business, Finance, Accounting, Business Management/Operations, Economics, Organizational Management/Development, Sports Administration/Management, or any other field related to responsibilities and duties.

• Minimum of 1 year of experience in NCAA /professional sports

• Minimum of 1 year of professional experience in cash management and reporting including account reconciliation, interpretation of financial data, and creation of annual budgets

• Experience with Kuali Financial System, Oracle, and TMS (or similar systems)

• Strong computer skills, especially Microsoft Excel and Word

• Solid understanding of intermediate accounting concepts and ability to generate, review, verify, and reconcile financial reports and systems

• Proven ability as a self-starter and problem solver

• Excellent verbal and written communication skills

• Ability to multi-task and meet deadlines

• Ability to prepare and present revenue/expense reports

• Ability to interpret and analyze data

• Ability to manage priorities, prioritize tasks, and meet deadlines

Preferred Job Qualifications

• Master’s Degree in Business, Finance, Accounting, Business Management/Operations, Economics, Organizational Management/Development, Sports Administration/Management, or any other field related to responsibilities and duties.

• Experience with Colorado State operating systems including: Kuali Financial System, Oracle, Talent Management System, TimeClock Plus Manager, and Ticket Office management system

• Exceptional customer service skills

• Passion for sports

• Knowledge of NCAA policies, procedures and regulations

Diversity Statement

Demonstrated knowledge of, and relevant ability with, culturally diverse communities among potential target and constituent populations.

Essential Duties

Job Duty CategoryFiscal Operations and Quality Control

Duty/Responsibility

In conjunction with the Senior Associate Athletic Director for Business Operations, provides exemplary support to coaches and staff in the Athletic Department in the areas of fiscal operations, including but not limited to:

• Based on professional knowledge, experience, and discretion, analyze the effects of changing financial needs and propose changes to the Senior Associate Athletic Director for Business Operations

• Prepare, execute, reallocate financial documents within Kuali Financial System including direct purchases, university credit card purchases, internal orders, work order authorizations, journal entries, accruals, requisitions, and deposits

• Ensure that all journal entries, work papers, reports and work processes are thoroughly documented and that proper files are maintained in accordance with the University’s record retention policies

• Create monthly reports for management and provide analysis of findings, including but not limited to, ticket revenue reconciliation and credit card clearing reconciliation

• Coordinate signatures, tracking and completion of Official Function Forms for internal units

• Manage business activities for all athletic camp/clinics relating to financial recording, purchases, expenditures, reconciliation, and staffing

• Work with CSU Procurement services to create purchase requisitions and purchase orders in compliance with State and CSU purchasing policies, initiating RFP bid processes as required Procurement card approval duties

• Oversee ticket recon and credit card recon for department

• Interacting daily with coaches and staff to identify needs and deadlines and responding in a positive and efficient manner to assist in all areas of the department mission.

• Maintaining dialog with supervisor and staff members keeping them informed of essential information.

• Ensures expenses comply with University policies and guidelines.

• Communicates with NCAA Compliance office to insure all transactions comply with NCAA rules and regulations.

Percentage Of Time70

Job Duty CategoryHuman Resources/OEO

Duty/Responsibility

Assist Assistant Athletic Director for Talent Management in HR activities as needed including:

• Movement of applicants through TMS

• Position creation and posting for approval in TMS

• Processing applicant travel reimbursements, initiate supplemental payments

• Processing of finalist moving expenses

• Approval of bi-weekly hour payroll in Time Clock Plus

• Preparation of offer letters

Percentage Of Time10

Job Duty CategoryFinancial Reporting and Unit Impact

Duty/Responsibility

• Assist in the creation, oversight and maintenance of budgets for 16 NCAA sports and related units (e.g., equipment, communications, marketing, development, sports performance)

• Assist in the preparation of annual NCAA and Colorado State University System audits

• Assist in the preparation and processing of the fiscal year end close

• Assist in general financial duties throughout the year

Percentage Of Time10

Job Duty CategorySupervision

Duty/Responsibility

• Responsible for the recruitment, hiring, training, supervision, and evaluation or student employees, nonstudent hourly, and interns

• If full-time, entry level staff are added in future, this position will be responsible for the hiring, training, supervision, evaluation and retention of staff member(s).

Percentage Of Time10

Application Details

Special Instructions to Applicants

To apply, please upload a cover letter that addresses the required and preferred job qualifications, a resume, and the contact information for three professional references. References will not be contacted without prior notification to candidates.

Please note, applicants may redact information from their application materials that identifies their age, date of birth, or dates of attendance at or graduation from an educational institution. CSU is committed to full inclusion of qualified individuals. If you are needing assistance or accommodations with the search process, please reach out to the listed search contact.

Conditions of EmploymentPre-employment Criminal Background Check (required for new hires)

Search Contactath_athleticjobs@mail.colostate.edu

EEO Statement

Colorado State University is committed to providing an environment that is free from discrimination and harassment based on race, age, creed, color, religion, national origin or ancestry, sex, gender, disability, veteran status, genetic information, sexual orientation, gender identity/expression, or pregnancy in its employment, programs, services and activities, and admissions, and, in certain circumstances, marriage to a co-worker. The University will not discharge or in any other manner discriminate against employees or applicants because they have inquired about, discussed, or disclosed their own pay or the pay of another employee or applicant. Colorado State University is an equal opportunity and equal access institution and affirmative action employer fully committed to achieving a diverse workforce and complies with all Federal and Colorado State laws, regulations, and executive orders regarding non-discrimination and affirmative action. TheOffice of Equal Opportunity (https://oeo.colostate.edu/) is located in 101 Student Services.

The Title IX Coordinator is the Director of the Office of Title IX Programs and Gender Equity, 123 Student Services Building, Fort Collins, CO 80523-0160, (970) 491-1715,titleix@colostate.edu.

The Section 504 and ADA Coordinator is the Director of the Office of Equal Opportunity, 101 Student Services Building, Fort Collins, CO 80523-0160, (970) 491-5836,oeo@colostate.edu.

The Coordinator for any other forms of misconduct prohibited by the University’s Policy on Discrimination and Harassment is the Vice President for Equity, Equal Opportunity and Title IX, 101 Student Services Building, Fort Collins, Co. 80523-0160, (970) 491-5836,oeo@colostate.edu.

Any person may report sex discrimination under Title IX to theOffice of Civil Rights, Department of Education (https://www2.ed.gov/about/offices/list/ocr/docs/howto.html) .

Background Check Policy Statement

Colorado State University strives to provide a safe study, work, and living environment for its faculty, staff, volunteers and students. To support this environment and comply with applicable laws and regulations, CSU conducts background checks for the finalist before a final offer. The type of background check conducted varies by position and can include, but is not limited to, criminal history, sex offender registry, motor vehicle history, financial history, and/or education verification. Background checks will also be conducted when required by law or contract and when, in the discretion of the University, it is reasonable and prudent to do so.

References Requested

References Requested

Minimum Requested3

Maximum Requested3

Supplemental Questions

Required fields are indicated with an asterisk (*).

• • Do you have a bachelor’s degree in Business, Finance, Accounting, Business Management/Operations, Economics, Organizational Management/Development, Sports Administration/Management, or any other field related to responsibilities and duties?

• Yes

• No

• • Do you have a minimum of one year of experience working in NCAA or professional sports?

• Yes

• No

• • Are you legally eligible to work in the United States?

• Yes

• No

Applicant Documents

Required Documents

• Cover Letter

• Resume

Optional Documents