This job was posted by https://joblink.maine.gov : For more information, please see: https://joblink.maine.gov/jobs/1117453

Administrative Assistant

Fort Kent, ME PT/Days Temp-to-Hire Opportunity

Job Description:

The St. John Valley Soil and Water Conservation District is looking for an Administrative Assistant for their Fort Kent office. Excellent part-time opening with flexible schedule options and sick leave, annual leave, and paid holidays. PT/Days; 8:00 AM 12:00 PM, Monday Friday. Occasional evenings and weekends required. \$18.00-\$19.00/hr.

The Administrative Assistant will support a small, dedicated staff committed to serving the St. John Valley in supporting the wise use of natural resources. Employee will greet and assist visitors to the office, answer incoming calls and take messages, maintain appointment calendars, schedule meetings, complete and file paperwork, process incoming and outgoing mail and shipments, and assist with promotional materials, sales, and events. Ideal candidate will have working knowledge of standard office equipment, good organizational skills, strong computer literacy, and excellent written and verbal communication. Two or more years of previous administrative and/or clerical experience required.

Responsibilities:

• Provide professional and timely customer service to members of the public in person, on the phone, and via email.
• Respond to telephone calls and walk in requests for assistance and direct requests to the appropriate personnel.
• Receive funds, write receipts, and make deposits.
• Build relationships with a wide range of public and elected officials, farmers and landowners.
• Prepare agenda and record minutes for board meetings.
• Create and maintain filing and archival systems for electronic and physical files.
• Prepare balanced and correct financial reports, monthly statements, vouchers, write checks, reconcile, and produce the annual cash flow financial report.
• Collect, sort and distribute incoming and outgoing mail and shipments.
• Maintain office supplies. Responsible for evaluating need, ordering, and stocking.
• Assist with the tree and shrub sale, seed and flag sales.
• Collect soil test samples and order new soil and water test kits as needed.
• Attend partner organization banquets and meetings.
• Create displays for festivals, meetings, and other community events.
• Update and distribute brochures associated with sales and other initiatives of the district.
• Facilitate the voting and counting of ballots for the annual board of supervisor election.
• Assist in putting together the district newsletter, including writing, updating the mailing and email lists, working with local printer, and distributing the e-newsletter.
• Prepare/proof news releases and e-news articles for the District and NRCS programs. Update the districts website and social media accounts.
• Advertise and promote expansion of the Affiliate Membership Program and collection of annual dues.
• Assist with other duties as assigned by the board of supervisors and Development and Grants Coordinator.

Job Requirements:

• High School Diploma or equivalent education required. Associates degree in finance, business administration, or environmental studies strongly preferred.
• Strong organizational and multitasking skills.
• Excellent written and oral communication, as well as good interpersonal skills and ability to work effectively with a wide range of individuals.
• Ability to work with sensitive and protected information.
• Strong computer literacy and efficient typing skills. Familiarity with computer software including, but not limited to; Microsoft Word, Excel, Publisher, PowerPoint, Access, QuickBooks, Google Docs, social media platforms, website, and int rnet applications.
• Proficient in working with numbers, budgets, finances, records.
• Must be able to lift and move 50 pounds.
• Must be able to pass a criminal background check.

Schedule: Part-time/Days; 8:00 AM 12:00 PM, Monday Friday.

Pay: \$18.00-\$19.00/hr., with sick leave, annual leave, and paid holidays.

TEMPO Employment Services is an EEO/AA employer.