Administrative Associate - Pediatric Neonatology

Galveston, Texas, United States

New

Clerical & Administrative Support

UTMB Health

Requisition # 2500242

Minimum Qualifications:

Bachelor's degree or equivalent in related field. No experience required.

Job Summary:

To coordinate and directly support the administrative and business management activities of a department or large division.

Job Duties:

• Daily Census (daily printed reports from EPIC), enter data in the excel spreadsheet, keep a tally of the Newborn & ISCU admissions, keep a log in EXCEL of deceased babies, distribute spreadsheet by email at the end of the month.

• Daily Newborn Screens (screens are received daily by mail & fax) enter information in EPIC. If abnormal screens are received, a letter is generated to be mailed to the parent/guardian for a repeat evaluation.

• Access Database daily (discharged patient information is added to the database for physicians to run queries on babies in the NICU).

• OB Consults (emails are sent from MS Forms to be added to the consult spreadsheet).

• Maintain Neonatology clinic schedules (QGenda/AMCOM)

• Create attending schedules for UTMB Clear Lake hospital.

• Submit monthly additional pay for Neonatology faculty.

• Schedule weekly Neonatology division meetings and prepare minutes and sign-in sheets for each meeting.

• Retain and request updated medical license, DEA, and insurance document for each faculty member.

• Asset Coordinator – monitor/track Neonatology division computers and technical equipment (assist with computer refreshes)

Salary Range:

Commensurate with experience.

EQUAL EMPLOYMENT OPPORTUNITY:

UTMB Health strives to provide equal opportunity employment without regard to race, color, religion, age, national origin, sex, gender, sexual orientation, gender identity/expression, genetic information, disability, veteran status, or any other basis protected by institutional policy or by federal, state or local laws unless such distinction is required by law. As a VEVRAA Federal Contractor, UTMB Health takes affirmative action to hire and advance women, minorities, protected veterans and individuals with disabilities.

Compensation