Fleet Services Supervisor - Fleet Management - Repair & Maintenance

Galveston, Texas, United States

New

Engineering, Crafts, Trades & Labor

UTMB Health

Requisition # 2500290

Minimum Qualifications:

Associate's degree or equivalent and three (3) years of related experience. An equivalent combination of education and experience relevant to the role may be considered for this position.

Required:

• Valid Texas Commercial Driver’s License.

• UTMB Motor Vehicle Safety Course.

Preferred Qualifications:

Two (2) years of management experience.

Job Summary:

Manages the University’s vehicle fleet assets, including ensuring compliance with State and UT Regent vehicle and driver regulations and procedures. Plans, directs and controls vehicle scheduling, allocation, dispatching, licensing and communication functions to affect economical utilization of the University’s motor pool.

Job Duties:

• Manages and supervises maintenance of vehicles through third-party vendors.

• May supervise front-line staff related to fleet or sustainability services.

• Plans and coordinates transportation activities in accordance with governmental policies and regulations for Fleet Services.

• Responds to requests from applicable governmental agencies.

• Purchases and inventories the shop supplies, machinery, and equipment.

• Develops and maintains outside vendor and service provider relationships.

• Manages the University’s Vehicle Fleet and prepares the preventative maintenance schedule for motor pool vehicles.

• Maintains records for the University’s Vehicle Fleet.

• Oversees compliance/reporting as it relates to the Vehicle Fleet, including procuring state-required certificates of title, insurance, and arranging for registrations and state inspections.

• Records expenses and analyzes purchases, repair costs, revenue, and performance records to control expenditures and prepare billing documentation.

• Tracks all University vehicles equipped with alternate fuels, directs the transition of gas-powered vehicles to alternate fuels, and maintains updated information concerning alternative fuels.

• Processes customer requests and provides quotes on vehicle leases.

• Researches specify and processes purchase requisitions for vehicle bids and assure bids meet specifications, including recommending vehicle replacements/upgrades, and upon purchase, processes vehicle(s) through the university inventory system, tagging, stenciling, fire extinguisher, Drivers Alert sticker, etc.

• Submits recommendations for the development of and compliance with transportation policies, procedures, and programs.

• Implements regulations, policies, programs, and procedures for the efficient operation of the University’s Vehicle Fleet.

• Maintains records of all permissible university drivers, i.e., current driver's license, motor vehicle record (MVR) reviews, defensive driving course, etc.

• Schedules and offers the Defensive Driving Class quarterly or as needed.

• Coordinates compliance with all applicable UTMB, State, and Federal rules and regulations.

• Adheres to internal controls and reporting structure.

• Performs related duties as required.

Knowledge/Skills/Abilities:

• Experience with maintaining fleet vehicles.

• Organizational skills.

• Customer service experience.

Working Environment/Equipment:

Standard office equipment along with general automotive/mechanic equipment.

Work Schedule:

The role will be hybrid (in-office and remote) as needed with appropriate leadership approval.

Salary Range:

Actual salary range commensurate with experience.

Equal Employment Opportunity

UTMB Health strives to provide equal opportunity employment without regard to race, color, religion, age, national origin, sex, gender, sexual orientation, gender identity/expression, genetic information, disability, veteran status, or any other basis protected by institutional policy or by federal, state or local laws unless such distinction is required by law. As a VEVRAA Federal Contractor, UTMB Health takes affirmative action to hire and advance women, minorities, protected veterans and individuals with disabilities.

Compensation