Administrative Secretary (Livingston County Residents Only) - Full Time

Salary: $23.00 - $27.50 Hourly

Department: Planning/Planning Dept Administration, Geneseo Campus

*NOTE: This position does include attendance at evening meetings.

Position requires performing difficult and complex secretarial tasks for an administrative head of a County agency or division of such agency. The work can involve increasingly responsible secretarial tasks requiring a high degree of mature judgment and knowledge of program policies and procedures. Work is performed in accordance with general instructions received from a supervisor with considerable leeway for independent decisions in carrying out assignments. Supervisory responsibilities may be delegated or assigned to this employee which will be executed within well-defined limits.

Duties -May act as personal secretary to an administrative head of a County agency or department, including the composition of letters in reply to routine inquiries for information; -May oversee the collection of annual audit information and compliance reports required by law and maintain complex records; -May prepare financial spreadsheets, graphs and various data base records; -Acts as liaison between department officials and public and non-public officials covering specialized and designated programs; -Maintains records in a variety of different computer databases; -Functions in an office manager capacity for setting up meeting dates, appointments, information requests and confidential personnel matters; -May perform the more confidential aspects of the director's work including maintaining and processing personnel data and information such as evaluation reports, disciplinary proceedings and health matters; -Upon assignment, orients new employees, provides training and handles related matters; -Represents the director at intra-agency and inter-agency meetings when so authorized; -Maintains office records and clerical procedures unique to the department; -Maintains records and prepares reports as due; -Performs a variety of clerical and word processing functions as needed; -Keeps complex records of activities of the agency or department; and -Performs other related duties as required.

KNOWLEDGE & SKILLS: Thorough knowledge of secretarial practices; thorough knowledge of office practices and procedures; knowledge of computer databases; ability to keyboard at an acceptable rate of speed; ability to plan and supervise the work of others, within well defined limits; ability to understand and interpret written material; ability to get along well with others; ability to self direct; flexibility and ability to prioritize work; good judgment; initiative and resourcefulness; tact and courtesy; neat appearance; physical condition commensurate with the demands of the position.

Typical Qualifications Applicants must meet all requirements for one of the following qualification options in order to be approved for examination and/or appointment:

Training/Education: Possession of an Associate's degree in Business Administration, Computer Science or a related field from a New York State or regionally accredited college. Graduation from high school or possession of a high school equivalency diploma.

General experience: Three years of progressively responsible clerical experience involving the use of a computer. Five years of progressively responsible clerical experience involving the use of a computer.

PROVISIONAL APPOINTMENT NOTICE: To be eligible for a permanent appointment to the position, the provisional appointee must pass the next related exam and be ranked in the top 3 of those who are willing to accept appointment to the position. Additional questions should be directed to the Livingston County Human Resources Department 6 Court Street, Room 206 Geneseo, New York, 14454 Phone 585-243-7570 Website https://www.livingstoncounty.us/