Job/Position DescriptionAccountant IIPerform advanced level accounting and analysis work applying accepted HHSC policies and procedures for the preparation and maintenance of accounting records. Performs technical and detail work to process purchase vouchers for goods and services, utilizing CAPPS Financials. Reconciles and verifies invoices, contracts and requisition forms against purchase vouchers to ensure proper coding and documentation for accuracy of payments and auditing purposes. Monitors and analyzes expenses for Regional Administrative Contracts to ensure that expenses donand#146;t exceed contracted limits. Maintains automated Financial Management Workbook to track regional cost pool and program overhead expenditures to support reporting requirements and to develop budget projections. Receives and responds to inquiries from staff and vendors in reference to Accounts Payable and Financial Services Operations. Initiates process to obtain new vendor TIN numbers. Retrieves and compiles information using CAPPS Financials, Excel and accounting skills to develop and prepare statistical and financial reports to summarize financial transactions which impact the regional budget. Follow up with field staff and Business Services staff to verify completion and received dates on services and items received. Serve as Super User or back up Super User in the purchasing requisition process. Essential Job FunctionsAttends work on a regular and predictable schedule in accordance with agency leave policy. Receives invoices and prepares purchase vouchers for the payment of goods and services utilizing CAPPS Financials. Ensures that there is a valid purchase order for encumbered purchases and a valid contract for leases, janitorial and other contracted services, before processing payment. Ensures the timely payment of invoices to avoid the assessments of interest payments, including coordinating and follow up with Business Services to obtain the appropriate CAPPS receiving reports and verification that services were received. Monitors the contract purchase orders to ensure that the expense amount does not exceed the contracted amount. Runs the Voucher Aging Report. Follows up with vendors to request invoices for outstanding accounts payable. Resolves payment discrepancies, answers inquiries from staff, vendors and central office. (50%)Serve as Super User or backup Super User in the purchasing process which includes the tracking of requisitions. Receives RAS Wizard and reviews for appropriate department ID, origin code, and bill to codes. Enters the RAS wizard in CAPPS Financials following the requistions entry process. Logs the requisitions number as required. Communicates and follows up with PCS to ensure that purchase order numbers are assigned and that purchase order is correct and complete. (15%)May assist in the management of the cost pool office supply ordering system, to include review of the approved cost pool office supply list and update based on information in the TXSmartBuy purchasing system. (15%)Compiles and analyzes information and expenses data to develop and prepare financial and statistical reports that are used by the Regional Financial Services Manager to monitor the regional budget expenditures and to make budget projections. Assists in the maintenance of the regional workbook for regional cost pool. (15%)Processes accounts receivable by receiving checks from vendors and providers and preparing receipt for credit to appropriate dept. ID and budget period. (5% https://jobshrportal.hhsc.state.tx.us/ENG/CareerPortal/job_profile.cfm?szOrderID=621094 Copy the URL in the preceding sentence to an Internet Explorer browser to apply to the job directly through the Texas Health and Human Services Career Portal.