Data Reporting Specialist* Bookmark this Posting Print Preview | Apply for this Job

Posting Details

Posting Detail Information

Posting Number S02884

Position Title Data Reporting Specialist*

Internal Position Title Data Reporting Specialist*

Department Adult Education/Literacy

Position Type Staff

Job Family Specialist

Job Summary

This position is critical for the development of processes for data exchange and maintenance of data integrity between multiple databases. This position is responsible for implementing data collection processes for student goals and student withdrawals as well as continually monitoring data exchanges and providing recommendations for improvement. This position provides support to the Academic and Data Operations Supervisor and Operations and Compliance Manager in monitoring compliance in professional development, midterm submissions, final grade submissions, assigning class funding, and monitoring required class attendance. Furthermore, this position provides analytical and technical support for the creation of queries in DAISI used for program decision making.

Required Qualification(s)

1. Associate degree and two (2) years of related experience.

2. Computer skills in Microsoft Outlook, Word, Excel, and PowerPoint, and databases.

3. Secretarial and/or office experience.

4. Good organizational skills.

5. Experience dealing with the public.

6. Proven ability to work effectively and constructively with persons of diverse cultures, language groups, and abilities; demonstrate sensitivity to and ability to work with the diverse academic, socioeconomic, cultural and ethnic backgrounds of community college students, faculty, and staff, including those with disabilities; establish and maintain effective working relationships with those contacted in the course of work.

   Desired Qualification(s)

7. Computer skills in Access.

8. Ability to work well as a member of a team.

9. PeopleSoft experience.

   Posting Date 12/04/2024

   Closing Date

   Expected Start Date 01/21/2025

   Special Instructions Summary

• This is a grant funded position; continued employment is contingent upon external funding sources.

Interviews will continue until this position is filled.

Pay Rate $18.77 per hour

Full-Time/Part-Time Full-Time

Location Grayslake

Total Hours per week 40.00

Work Schedule

Monday – Friday, 8:00 a.m. – 4:30 p.m.

Will require 1 evening shift a week: 10:00am to 6:00pm.

Hours may also vary due to the needs of the college; additional nights/ weekends might apply.

Interview Process Requirements None

EEO Statement

The College of Lake County is an equal opportunity employer and has a strong commitment to diversity. In that spirit, it seeks a broad spectrum of candidates including minorities, women and people with disabilities.

Summary of Essential Functions

Project and Process Management: 80%

1. Coordinate the integration of PeopleSoft and DAISI databases with ICCB staff.

2. Continually seek improvements in the enrollment data transfer process between PeopleSoft and DAISI .

3. Develop and coordinate a data collection process for student goals with Student Success team.

4. Conduct enrollment error analysis and provide recommendations for reduction in occurrences.

5. Identify enrollment errors and coordinate with Adult Ed Testing staff to clear holds on student accounts to increase enrollment.

6. Assist in assigning the grant attributes to classes and students in PeopleSoft and DAISI databases.

7. Collect, enter, and monitor professional development submissions from faculty for the purpose of grant compliance.

8. Identify criteria for specific data tracking and create or modify ad hoc queries in DAISI to produce the data. Request creation of PeopleSoft queries from Ed Affairs as needed.

9. Coordinate with Student Success Manager to properly identify and track transition students, which includes ICAPS , in DAISI .

10. Maintain part-time faculty and class schedule database.

11. Assist in tracking course enrollments; grant required attendance and registration systems, midterms, finals, and other college or ICCB record keeping systems.

12. Monitor fund expenditures for Adult Education and prepare quarterly, semi-annual, and other required fiscal reports for the grants and prepare materials for the audits.

13. Assist in preparing and monitoring part time faculty load and preparing Notice of Appointments.

14. Maintain the required files, records, and databases of the office.

Personnel Management: 15%

1. Supervise part-time flex staff and student workers.

Student and Customer Service: 5%

1. Perform other related duties as assigned.

   Posting Specific Questions - supplemental questions

   Required fields are indicated with an asterisk (*).

• • Do you have an Associate’s degree or higher?

• Yes

• No

• • Do you have at least two year's experience?

• Yes

• No

• • Are you proficient in Microsoft Office including Word, Excel, PowerPoint, or other database systems?

• Yes

• No

• • Do you have secretarial or office experience?

• Yes

• No

• • Do you have working knowledge of Microsoft Access?

• Yes

• No

• • Do you have experience using PeopleSoft software?

• Yes

• No

  Applicant Documents

  Required Documents

• Resume

• Cover Letter

• Unofficial Transcript 1

  Optional Documents