Description

Are you aAdministrative Assistant/Safety/Training Assistantsearching for new experiences? As a leading Trane independent office, Brady brings efficient, reliable, and secure building solutions throughout central and eastern North Carolina. We take pride in all we do and in our Associates which is why we offer competitive pay and compensation, benefits, growth opportunities, and more!

This position is responsible for supporting the Environmental Health and Safety (EHS) and Training departments by ensuring the effective communication and implementation of safety protocols and training programs. This entry-level role provides administrative assistance, including the coordination of training sessions, tracking of compliance, and maintaining safety records. The Safety and Training Assistant helps facilitate a safe and efficient work environment by assisting with safety audits, inspections, and the management of personal protective equipment (PPE). This position plays a key role in assisting with onboarding new hires, supporting safety initiatives, and ensuring compliance with safety regulations across all company operations.

ESSENTIAL DUTIES and RESPONSIBILITIESinclude the following:

Safety Program Support:

• Assist with the implementation and monitoring of the company's safety programs.
• Maintain safety records, including incident reports, OSHA logs, and compliance documents.
• Schedule safety audits, inspections, and trainings.
• Track the completion of safety training programs and certifications for all Associates, ensuring compliance with internal and external regulations.
• Help maintain stock of personal protective equipment (PPE) and safety supplies, ensuring proper use, availability, and maintenance.
• Conduct basic inspections of safety equipment to ensure compliance with OSHA and NFPA standards, and assist in scheduling maintenance work as needed.
• Help coordinate and communicate EHS information to field Associates across all business units.

Training Program Support:

• Assist in coordinating and scheduling internal and external training sessions for Associates
• Assist in preparing and distributing training materials such as presentations, handouts, and manuals.
• Track training attendance, completion, and compliance, ensuring all Associates meet required standards.
• Support the development and updating of training content based on evolving standards.
• Support onboarding by ensuring new hires complete any required training.
• Coordinate external training sessions and certifications as needed, tracking registrations and completion.
• Help track and monitor training reports to ensure compliance and accurate record-keeping of all certifications and training.
• Assist with maintaining the Learning Management System (LMS) for tracking and reporting training progress.
• Provide post-training evaluations to gather feedback and improve future sessions.
• Collaborate with department managers to identify training needs.

Compliance and Reporting:

• Assist in ensuring compliance with OSHA, EPA, and other applicable safety regulations.
• Help maintain EHS metrics, including data collection, reporting, and tracking of key performance indicators (KPIs).
• Assist with OSHA recordkeeping, ensuring accurate reporting to meet regulatory requirements.
• Maintain and update the online Safety Data Sheet (SDS) system, ensuring Associates can access relevant safety information.
• Support the development and maintenance of the Safety Policy Manual, performing regular updates as needed.

Administrative Duties:

• Manage safety and training records, ensuring all documentation is accurate and up to date.
• Assist in preparing and distributing safety communications, including bulletins, emails, and notices.
• Help maintain the EHS and training department calendars, ensuring all events, audits, and trainings are well-organized.
• Track inventory levels of safety supplies and place orders as necessary.
• Ensure compliance with federal, state, and local laws, legal regulations, and recommended best practices
• Collaborate with all Associates to uphold the company's mission and values
• Must be able to work overtime as required

WORK HOURS:Monday thru Friday, full-time position, overtime as required

BENEFITS and COMPENSATION:

• Competitive pay and bonus
• Affordable Medical, Dental and Vision plans
• Employer sponsored Short- and Long-term Disability
• Employer sponsored life insurance
• 401k with company match
• Paid Time Off
• Career growth and training opportunities

PHYSICAL DEMANDS and ENVIRONMENTAL EXPOSURE:

The physical demands and environmental exposure described here are representative of those that must be met to successfully perform the essential functions of this job. Reasonable accommodation may be made for individuals with disabilities to perform the essential functions.

While performing the duties of this job, the associate is regularly required to use hands to operate computer keyboard, and telephone and effectively communicate with others. The associate frequently is required to sit and reach with hands and arms. The associate is occasionally required to stand; walk; and stoop or kneel. The associate must occasionally lift and/or move up to 25 pounds. Specific vision abilities required by this job include close vision, distance vision, color vision, depth perception and ability to adjust focus.

This position works in a typical office environment. The noise level in the work environment is usually moderate.

Qualifications

SKILLS and QUALIFICATIONS

• High school diploma or equivalent required; associates degree in Occupational Health and Safety, Environmental Science, or a related field preferred but not required.
• Previous experience in an administrative or safety role.
• Proficiency with computer devices (including laptops, tablets, and smart phones) and working knowledge of Microsoft Office software
• Strong organizational and time management skills.
• Excellent communication skills, both written and verbal.
• Ability to work independently and collaboratively in a fast-paced environment.
• Detail-oriented with the ability to handle multiple tasks simultaneously.
• Ability to pass drug screening.
• Ability to prove US employment eligibility.

Brady strives to provide an environment free of discrimination as part of our mission to care for each other, our customers, and our community. We provide equal employment opportunities to all employees and applicants for employment without regard to race, color, religion, age, sex, national origin, disability status, genetics, protected veteran status, sexual orientation, gender identity or expression, or any other characteristic protected by federal, state or local laws.

All aspects of employment including the decision to hire, promote, discipline, or discharge, will be based on merit, competence, performance, and business needs.