Administrative Assistant II

The Administrative Assistant provides a variety of assistance and support to the office of the Vice President for Academic Affairs and is responsible for broad, complex, and confidential assignments related to the duties of the VPAA and the office. The Administrative Assistant anticipates the work of the VPAA and provides daily and long-term assistance on various projects and support for initiatives and operations. Key responsibilities include gathering, analyzing and summarizing relevant information, preparing documents, reports, and presentations, coordinating schedules and activities, and maintaining records and files. The Administrative Assistant will coordinate the general functions of the office.

The Administrative Assistant will work with various departments at Pitt Greensburg and the other Pitt campuses on a regular basis. Excellent communication and organization skills are essential to the success of the office.

Job Summary

Performs administrative assistant support work of moderate complexity.

Essential Functions

The Administrative Assistant must be able to use a computer and keyboard and be able to use video communication technology (Zoom, Teams, etc.). Work is frequently conducted by email, telephone, in person, or using video communication technology. The ability to communicate in a clear and concise fashion is essential. A high level of detail is imperative. Proficiency with Microsoft Office products is critical with a specific focus on Excel.

Physical Effort

The position is primarily sedentary, however, some walking on campus to attend meetings and/or events is required.

The University of Pittsburgh is committed to championing all aspects of diversity, equity, inclusion, and accessibility within our community. This commitment is a fundamental value of the University and is crucial in helping us advance our mission, which includes attracting and retaining diverse workforces. We will continue to create and maintain an environment that allows individuals to discover, belong, contribute, and grow, while honoring the experiences, perspectives, and unique identities of all.

The University of Pittsburgh is an Affirmative Action/Equal Opportunity Employer and values equality of opportunity, human dignity and diversity. EOE, including disability/vets.

Assignment Category: Full-time regular Job Classification: Staff.Administrative Assistant II Job Family: Administrative Support Job Sub Family: Clerical Campus: Greensburg Minimum Education Level Required: Associate's Degree Minimum Years of Experience Required: 3 Will this position accept substitution in lieu of education or experience: Combination of education and relevant experience will be considered in lieu of education and/ or experience requirement. Work Schedule: Monday - Friday 8:30 a.m. - 5:00 p.m. Work Arrangement: Monday - Friday 8:30 a.m. - 5:00 p.m.

Relocation_Offered: No Visa Sponsorship Provided: No Background Check: For position finalists, employment with the University will require successful completion of a background check Child Protection Clearances: Not Applicable Required Documents: Resume, Cover Letter

PI244499509 

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